Personal/Executive Assistant
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I bring a blend of skills and experiences to the table. Communication is at the core of my work ethic, and I hold a deep respect for the value of time—an asset I believe is paramount in today's world.
I thrive on challenge and relish the opportunity to dive into diverse tasks. Creating a positive environment is crucial to me, and I prioritize collaboration and effective comm
Within over 10 years of experience, I have successfully implemented operational efficiencies, managed complex calendars, and coordinated high-profile events, resulting in a 30% increase in sales and a 90% satisfaction rate. I have a solid marketing and art (photography) background which I proudly use in the administrative position.
Jupiter Rising Film • 02/2023 - 11/2023
Executive Assistant To The Film Producer, CEO
● Implemented and enhanced operational efficiencies for the digital scheduling system.
Streamlined CEO's busy schedule resulting in 25% increase in productivity and on-time attendance at all meetings.
● Served as a trustworthy, reliable gatekeeper, screening all calls and emails, scheduling and organizing meetings, and managing travel arrangements.
● Coordinated all aspects of CEO's travel with exceptional attention to detail, ensuring smooth and stress-free trips.
● Organized and managed executive's tasks and priorities, resulting in efficient and effective completion of all tasks and projects.
● Prepared professionally written correspondence on the CEO's behalf, resulting in a 100% accuracy rate and an improved reputation with investors and partners.
● Prepared and submitted detailed expense reports and invoices.
● Art Show planning and execution : supporting various aspects of the art show, ensuring its successful execution, and providing a memorable experience for attendees.
● Enhanced artwork presentation for art show by sourcing unique printing and enlargement techniques, resulting in improved visual impact and increased customer satisfaction.
● Sourced an international artist to spearhead the art direction of a key Film Project.
Former Senator of the State of California • Coronado • Full-time • 10/2021 - 09/2022
● Reduced the time to retrieve documents by 30% by developing a new filing system . Managed complex calendars, scheduled appointments, meetings, and travel arrangements.
● Streamlined email system, reducing response time by 20%. This resulted in improved communication and increased productivity.
● Drafted, edited, and proofread correspondence, reports, and presentations. Increased efficiency by 25% and improved communication with clients.
● Coordinated travel itineraries, including flights, accommodations, and transportation. Reduced travel expenses by 10% while maintaining high-quality accommodations.
● Coordinated all aspects of meetings, including logistics, agendas, and on-site support.
● Maintained confidential files and implemented efficient document management systems.
● Developed a new filing system that reduced document retrieval time by 30%.
Image Postcard Photography • 12/2009 - 02/2020 Regional Operating Manager
● Implemented a motivational system to incentivize the team, increasing sales by 30% while the company opened more than 10 locations during my relocation to San Diego, CA.
● Managed business operations for San Diego and Anaheim, resulting in a 70% increase in revenue.
● Assisted and supported the operation of the managers, resulting in a 25% decrease in employee turnover.
● Responsible for hiring and training of sales associates, and team building.
● Boosted sales team productivity by implementing new weekly schedules and payroll system for
10 reps.
● Managed inventory, including coordination of supply and equipment purchases.
● Built strong relationships with business partners, resulting in improved customer satisfaction.
Sean&Ty • 08/2018 - 02/2020 Executive Assistant
● Streamlined a retreat for 100 attendees, handling speakers, logistics, presentations, and activities. Resulted in a 90% post-event satisfaction rate.
● Streamlined CEO's schedule, coordinating meetings to ensure timely decision-making and increased productivity.
● Marketing and communications manager: implementing marketing strategies for Instagram, Facebook, professional Health blog: Increased social media engagement by 50% through strategic content planning and implementation.
● Coordinated travel arrangements and created trip itineraries for executives
● Enhanced consistency and professionalism of CEO's communications by writing/editing emails and drafting memos.
● Administrative assistance maintained accurate records, documents, and sales reports.
● Managed and coordinated inventory and product fulfillment operations. Implemented new inventory management system resulting in 15% decrease in errors.
● Managed multiple projects simultaneously, ensuring all marketing support was provided accurately and efficiently, resulting in positive feedback from clients.
Master Of Science in Marketing
Voronezh State University • Voronezh, Voronezh Oblast, Russia • 09/2003 - 07/2005
Bachelor Of Science : Marketing in Marketing Communications
Voronezh State University • Voronezh, Voronezh Oblast, Russia • 09/1998 - 07/2003
