La Jolla Institute for Immunology - 2007 to Present
Position started with President and Chief Scientific Officer & Chief Operating Officer, now supporting the President and Chief Executive Officer with all administrative tasks including:
- Phone calls/correspondence on behalf of CEO
- Maintenance of email inbox
- Coordination of membership renewals, conference registrations
- Preparing and processing invoices, expense reports, credit card
- reconciliations, routing of correspondence and documents
- Provided assistance to the administrator for the Board of Directors, outside
- executives and stakeholders, scientists, current and prospective donors, and
- staff recruits
- Assistance with the coordination of quarterly Board meetings and occasional
- public and private events
- Recording and distribution of quarterly faculty meeting minutes
- Administrative support for the Executive Team as required
Relevant Skills and Qualifications:
- Microsoft Office
- KeyNote
- Adobe
- Zoom, Skype, WebEx
- DocuSign/HelloSign
- Windows and Mac Platforms
- Calendar and Time Management
- Complex Domestic and International Travel
- Credit Card and Expense Reporting
- Friendly, Personable Demeanor
- Attention to Detail
- Diplomatic with Strict Maintenance of Confidentiality
- and Discretion
- Notary Public - Commission Expires 2026
