Heather Catona

Accounting professional with a B.S. in Accounting and hands-on experience applying GAAP principles to transaction review, general ledger classification, account reconciliation, financial reporting, discrepancy research, payment processing, internal controls, and accounting-system workflows. Experienced with Sage 50, QuickBooks Online, Chase payment systems, and advanced Excel. Develops accounting procedures, strengthens documentation and controls, and researches financial discrepancies to support accurate, audit-ready records.

Accounting Assistant (Temporary) - USTA Texas - Austin, TX

(2026-08)

• Apply accounting principles and organizational procedures across transaction review, GL coding, accounts payable, accounts receivable support, payment processing, reconciliations, and recurring financial reporting.
• Review, classify, and prepare accounting transactions for entry into Sage 50, including employee expenses, corporate credit card activity, vendor invoices, grants, scholarships, league fees, and other disbursements; research coding and documentation issues before posting.
• Reconcile and review bank, corporate credit card, expense, and supporting transaction records; investigate discrepancies, missing receipts, incomplete documentation, and classification issues and coordinate corrections.
• Prepare AP vouchers, verify supporting documentation and approvals, establish vendor and employee payment records, and process ACH and check payments through Chase using secondary-approval controls.
• Create Excel PivotTable reports and financial analyses by region, reporting period, and account to support management review and recurring financial reporting.
• Develop SOPs, remittance forms, trackers, and accounting procedures; support bank-transition activities, prepaid and fixed-asset accounting, depreciation work, audit readiness, and improvements to accounting controls and workflows.

Treasurer & Financial Officer (Volunteer) - Central Texas Rats & Rods, 501(c)(3) - Waco, TX

(2023-11)

• Oversee accounting and financial operations for a 160+ member nonprofit with approximately $130,000 in annual budget/revenue, including receivables, payables, member dues, donations, vendor payments, event revenue, and operating expenses.
• Manage and reconcile more than $28,000 in revenue and expenditures, maintain supporting documentation, investigate account discrepancies, and correct recordkeeping issues affecting financial accuracy.
• Designed and implemented the organization's first structured Excel-based accounting system, including chart of accounts, transaction tracking, reconciliation tools, standardized reports, and documentation procedures.
• Prepare monthly bank reconciliations, financial reviews, budget summaries, and board-level financial presentations; strengthen internal controls, recordkeeping standards, and audit readiness.

Site Coordinator - Priebe Security Solutions - Austin, TX

(2022-03 - 2023-03)

• Coordinated operations for a 20+ employee site supporting a $1.6 million contract, with responsibility for compliance documentation, internal controls, administrative processes, budgeting support, expense monitoring, and vendor coordination.
• Prepared operational and compliance reports for management review and maintained records and procedures supporting contractual compliance and audit readiness.

Juvenile Supervision Officer III - Compliance & Audit Support - Travis County - Austin, TX

(2019-01 - 2022-03)

• Selected to support internal and external Texas Juvenile Justice Department audits; reviewed records, supporting documentation, and operational practices for regulatory compliance.
• Investigated documentation discrepancies, maintained detailed records for audit readiness and agency reporting, and worked with leadership to resolve compliance issues.

Administrative Security Officer / Assistant Account Manager - Securitas Security Solutions - Austin, TX

(2016 - 2019)

• Supported administration of a $7.5 million client contract, including payroll, personnel records, vendor coordination, and operational documentation for a workforce of 125+ employees.
• Processed biweekly payroll totaling approximately $2.9 million annually and maintained personnel, scheduling, certification, training, and vendor records for accuracy and compliance.

Bachelor of Science - Accounting; Minor: Operations Management - Southern New Hampshire University

Associate of Science - Accounting - Southern New Hampshire University