Jabeen Shaikh

Executive administrative professional with over 15 years of experience supporting senior leadership in legal, corporate, and international organizations. Skilled in managing complex calendars, meetings, and travel logistics, preparing executive correspondence and reports, and maintaining confidentiality in all communications. Experienced in office operations, document management, and process organization to ensure accuracy, efficiency, and executive readiness.

Paralegal / Office Manager - Kamran I. Makhdoom PLLC - Houston, TX

(2022-06)

• Managed end-to-end administrative and legal operations for a busy immigration law practice, overseeing client intake, scheduling, and case tracking to maintain compliance with USCIS and NVC filing requirements.
• Prepared and filed immigration petitions, affidavits, cover letters, and supporting documentation; ensured accuracy, completeness, and adherence to evolving government regulations.
• Served as primary client liaison by communicating case updates, coordinating documentation, and maintaining confidentiality throughout all case-related interactions.
• Administered billing and invoicing processes, reconciled payments, and organized digital and physical client records to streamline workflow and improve document accessibility.

Office Manager – International Business - Emirates NBD Bank - Dubai, U.A.E.

(2006-09 - 2018-06)

• Oversaw international administrative operations and maintained coordination between regional branches and Head Office, ensuring consistency in reporting, compliance, and record management.
• Organized and tracked executive meetings, corporate events, and travel logistics for senior management; maintained schedules and followed up on deliverables to meet deadlines.
• Prepared confidential executive reports, correspondence, and presentations; managed official documentation to support decision-making and operational efficiency.
• Improved procedural workflows by standardizing filing systems and administrative processes, supporting accuracy and timely access to critical business information.

Executive Assistant to Managing Director – MEA - Acer Computers - Dubai, U.A.E.

(2004-03 - 2006-08)

• Managed executive scheduling, communications, and confidential correspondence for the Managing Director of the Middle East and Africa region; ensured priorities were addressed and meetings were executed without delay.
• Organized travel logistics, accommodations, and meeting arrangements across multiple countries, balancing cost efficiency with executive requirements and company standards.
• Prepared management reports, business summaries, and meeting materials; coordinated board agendas, minutes, and documentation to support informed decision-making and operational continuity.
• Supervised administrative support staff, oversaw office operations, and maintained professional reception and hospitality standards for visitors and VIP guests, reinforcing the organization's corporate image.

Master of Business Administration - MBA - Belhaven University

Associate of Applied Science - Business Administration - Houston Community College

Bachelor of Commerce - Commerce - Bombay University