Janice Henao

Accounting professional with 8 years of experience supporting construction and service-based businesses. Experienced in full-cycle accounting, payroll, bank reconciliations, financial reporting, system implementations, and multi-entity bookkeeping. Proven ability to rebuild accounting systems, improve reporting accuracy, streamline workflows, and support executive decision-making in fast-paced environments.

Office Manager at Apex Disaster Management (2024-07 – 2025-03)

• Managed job setup, dispatching, and workflow coordination to ensure timely project execution.
• Oversaw invoicing, purchase orders, and reporting to maintain financial accuracy and accountability.
• Collaborated with project managers and estimators to maintain job data accuracy.
• Coordinated insurance claim communications with adjusters to expedite reconstruction project resolutions.

Administrative Specialist at Serenity Restoration LLC / Peace of Mind contents LLC (2023-09 – 2024-06)

• Developed HR policies and employee handbook, ensuring compliance with regulations
• Managed payroll operations and implemented a new payroll system across two entities.
• Implemented QuickBooks Online, streamlining financial processing and enhancing accuracy in reconciliations and COA restructuring.
• Established organizational systems and streamlined workflow procedures through regular accountability meetings.
• Conducted internal audits of financial and operational systems, identifying discrepancies and improvements.
• Built a cash flow management system to improve forecasting and financial visibility.

Accounting Assistant (Contract) at Capital Investments/ Aviva Properties (2022-05 – 2022-10)

• Managed tenant billing, tracked payments, and prepared financial reports to maintain accuracy.
• Supported property management accounting functions across multiple locations.
• Supported budget preparation, financial planning, and record maintenance.
• Ensured effective vendor communication to streamline operations and operational support.

Staff Accountant / Full Charge Bookkeeper at King C Steel Works, LLC (2025-09 – 2026-07)

• Managed full-cycle accounting including Accounts Payable, Accounts Receivable, Payroll, bank reconciliations and financial reporting.
• Rebuilt multiple years of historical accounting records to establish accurate, audit-ready books and reporting integrity.
• Designed and implemented a new Chart of Accounts optimized for job costing, project tracking and multi-entity reporting
• Led full financial reconstruction and accounting infrastructure development for a multi-entity construction and steel operations environment.
• Oversaw AIA billing, progress billing schedules, and contract tracking to ensure compliance and financial accuracy across multiple projects.
• Partnered with project managers, field teams, and leadership to align financial data with job performance and improve decision-making visibility.
• Processed weekly payroll and ensured compliance across multiple employee classifications.
• Supported audit readiness, compliance tracking, and financial documentation processes.

Office Manager & Executive Assistant at Palace Roofing Restoration and Gutters (2021-02 – 2022-05)

• Developed and implemented office systems and CRM software to enhance workflow efficiency.
• Coordinated scheduling, budgeting, and vendor management to optimize internal operations.
• Oversaw documentation systems and improved organizational efficiency.
• Supported CEO and project management team with executive and administrative tasks.

Payroll Specialist (Contract) at M&W Flooring Ltd (2020-12 – 2021-02)

• Processed payroll for subcontractors, ensuring accuracy of job-related financial data.
• Managed invoicing and work orders.
• Coordinated scheduling to streamline workflows.

Payroll Specialist (Contract) at ESG Accounting Services Firm (2020-09 – 2021-01)

• Processed payroll, tax filings, and compliance reporting (SUTA & FUTA)
• Prepared payroll reports confirming accuracy of deductions and calculations
• Entered and verified financial data in accounting systems for accurate reporting.

Accounting Clerk at Allways International Forwarding co. Ltd (2018-06 – 2019-01)

• Processed invoices verified checks and ensured accuracy of accounts and customer statements.
• Identified and resolved billing discrepancies to maintain accurate financial records.
• Monitored and processed ACH payments for duties and shipping-related transactions.
• Maintained organized financial and operational records through document management systems.
• Assisted in shipment coordination and handled administrative communications and phone support.
• Provided reporting support to supervisors and documented meeting notes for operational tracking.

Accounting & Data Systems Management (Contract) at AB PLUS CONSTRUCTION (2025-04 – 2025-09)

• Oversaw full charge bookkeeping, ensuring accurate A/R/A/P and bank reconciliations.
• Led implementation and management of accounting software and financial systems.
• Developed workflows for subcontractor requisitions and financial tracking, enhancing process efficiency
• Facilitated operational reporting and organized financial data for improved accessibility.

Some College in Accounting – Ashworth College (2025-04 – 2025-09)