Julie K

Calendar management for Senior Vice President of Retail Operations Work closely with Executive Assistants to accommodate Executive schedules Plan all logistics for offsite workshops and events

Executive Assistant to SVP of Retail Operations - Global Partners LP - Waltham, MA

(2025-03)

• Calendar management for Senior Vice President of Retail Operations
• Work closely with Executive Assistants to accommodate Executive schedules
• Plan all logistics for offsite workshops and events
• Compile and process expenses for SVP. Review and approve expenses for SVP's direct reports.

Administrative Assistant – Merchandising Team - Global Partners LP - Waltham, MA

(2022-04 - 2025-03)

• Coordinated meetings internally and with vendors. Ensured that communication, presentations, agendas and meeting minutes were in place.
• Placed orders and processed invoices for office supplies.
• Compiled and processed expense reports for VP, Category Management & Merchandising.
• Booked travel as needed for VP CMM.
• Managed quarterly department employee recognition surveys and distributed prizes to winners.
• Managed logistics for CMM site rides.
• Managed logistics for offsite team meetings.
• Assisted with VP CMM inbox and key communication to vendors on their behalf.
• Took detailed notes during meetings for documentation purposes.
• Worked with VP and Directors to plan team building events, lunches and other team efforts in the office and off-site.

Conference Production Coordinator - Cambridge Healthtech Institute - Needham, MA

(2016-11 - 2021-11)

• Proofread content for marketing, web, and print for grammar, spelling, and formatting.
• Data entry for speaker registration, organizing and sending communication to speakers.
• Worked with various departments to compile and make edits to conference brochures.
• Processed speaker recordings and PowerPoint files for virtual and in-person events.
• Prepared conference materials for in-person events and managed their distribution and return.
• Prepared conference materials to be used onsite.
• Supported a portfolio of conference projects with overlapping deadlines.

Office Administrator - Massachusetts Assisted Living Association - Waltham, MA

(2016-08 - 2016-11)

• Fielded incoming calls, ordered office supplies, maintained office equipment.
• Supported the staff including the President, VP of Operations, Director of Education, Manager of Media Communication.
• Coordinated logistical operations including trainings, events, networking receptions, annual conference.
• Collected and tracked listing forms for annual resource publication.

Administrative Assistant - Empower Retirement - Waltham, MA

(2014-01 - 2016-08)

• Supported Retirement Plan Counselors across the state (researching questions, assembling enrollment kits, tracking supply needs).
• Processed participant enrollment forms, and assist participants with forms.
• Maintained compliance files.
• Fielded calls from the call center (enrollments, account corrections, researching issues).
• Communicated with state/town payroll contacts.

Human Resources Administrator - Novanta, Inc. (formerly GSI Group Inc.) - Bedford, MA

(2012-03 - 2013-12)

• Key member of the Workday HRIS implementation project. Responsibilities included: testing, maintaining issue log, resolving open issues, defining process and workflow, training, reporting, assigning security, and serving as the system administrator.
• Maintained headcount reports for 1,200 employees worldwide.
• Created and maintained company organizational charts.
• Processed all benefit enrollments, changes, and terminations with benefit carriers. Audited and reconciled all monthly benefit invoices.
• Exercised a high degree of confidentiality while tracking and processing employment and benefit information.
• Conducted new hire orientations and processed all new hire paperwork.

Receptionist - Novanta, Inc. (formerly GSI Group Inc.) - Bedford, MA

(2011-01 - 2012-03)

• Answered and directed incoming calls.
• Organized and scheduled meetings.
• Provided support for accounting and finance departments including processing invoices and credit card orders.

Office Coordinator (temporary) - Burlington, MA - Burlington, MA

(2010-11 - 2011-01)

• Data entry, filing, answered phones/directed calls, other office duties as needed.

Bachelor of Fine Arts - Art Education - University of Massachusetts Dartmouth (2010)