Julie Swart

Dynamic and results-driven executive professional with extensive expertise in operations, project management, hospitality, and strategic leadership across diverse sectors, including private, social, and corporate environments. Proven ability to drive revenue growth, enhance operational efficiency, and cultivate strong relationships with clients, vendors, and teams. A goal-oriented leader committed to delivering exceptional behind-the-scenes management of support services and overseeing daily facility operations with a focus on luxury, personalized attention, and care.

Estate Manager / Senior Personal Assistant - Private Estate - Atherton, CA

(2026-01)

• Direct comprehensive operational and administrative management of a private luxury estate, maintaining the highest standards of household service and functionality
• Recruit, hire, train, and supervise household staff and contracted vendors, enforcing clear performance expectations and accountability across all personnel
• Design and implement organizational workflows to prioritize and delegate high-volume competing demands within a fast-paced, high-profile private household
• Manage full lifecycle of estate maintenance programs, overseeing vendor selection, scheduling, and quality assurance for all routine and emergency service needs
• Serve as principal point of contact for all administrative matters, exercising discretion and sound judgment in managing sensitive communications on behalf of principals
• Plan and execute private special events including birthday celebrations and holiday functions, overseeing all logistics, vendor coordination, and guest management
• Uphold strict confidentiality regarding all principal, staff, vendor, and estate matters in accordance with formal non-disclosure obligations

Chief of Staff / Estate Manager - Private Estate - San Francisco, CA

(2024-03 - 2026-01)

• Lead day-to-day operations for a high-profile estate, maintaining ongoing communication and coordination with the principal, family office, other estates, and staff
• Philanthropic and foundation administration, asset oversight, wealth management and proper reporting for IRS filings
• Hire, train, and manage diverse teams, including chefs, housekeepers, personal assistants, property managers, pilots, and drivers
• Oversee complex scheduling, including international and domestic travel arrangements, itineraries, and reservations for the principal and family
• Maintain accurate records, oversee fine art loans and installations, manage detailed files, and ensure complete follow-through on all tasks
• Schedule and oversee regular maintenance for vehicles and four residences, managing vendors and maintenance teams
• Liaise with household staff to coordinate annual renovations, monitor security protocols, and ensure the family's safety

Director of Operations / EPA - Private Estate - Hillsborough, CA

(2022-02 - 2024-02)

• Managed the principal's daily activities, coordinated communications with the household team, and ensured smooth operational execution
• Directed internal communications and maintained relationships with staff, vendors, trainers, and coaches
• Responsible for labor and employment legal oversight, LLC and corporate structuring, employment-based immigration procedures, paperwork and appointments
• Coordinated all aspects of event planning, from budgeting and vendor management to guest services and on-site execution
• Oversaw inventory management, prescription refills, and medical appointments for family members
• Implemented and ensured compliance with security protocols to protect the family and property

Executive Director - Stanford Faculty Club - Stanford, CA

(2018-02 - 2022-02)

• Administered the operations of the club, including hotel, restaurant, catering, member services, and pub, with full responsibility for budget management and capital expenses
• Led cross-departmental coordination, ensuring strategic goals aligned with the Board of Directors' vision
• Directed all building maintenance, food safety and sanitation protocols, staff scheduling, and vendor procurement
• Ensured the long-term sustainability of the club through strategic planning, marketing, and development initiatives

Director of Operations - Project Bock, Inc. - Menlo Park, CA

(2016-05 - 2017-11)

• Led operational strategy and communication within the executive team, ensuring smooth day-to-day coordination across departments
• Managed local marketing initiatives, vendor relationships, and in-house branding including print and social media
• Developed SOPs, training programs, and performance management systems to improve efficiency and reduce waste

Senior General Manager - Samovar Tea Lounge - San Francisco, CA

(2014-10 - 2016-04)

• Oversaw the daily operations of the restaurant, including staffing, vendor sourcing, financial management, and maintenance of equipment
• Drove sales growth, reduced costs, and ensured consistent guest service standards
• Managed a major renovation project while maintaining operational performance, including staff training, scheduling, and financial goals

Director of Events - Kristen Winston Catering - Nashville, TN

(2010-09 - 2014-06)

• Managed high-profile events, including galas, weddings, and corporate functions, overseeing all logistics, vendor coordination and staffing
• Developed SOPs, job descriptions, event timeline templates to improve service delivery and operational efficiency
• Ensured seamless execution of all events, meeting profitability and service goals

B.S. - Psychology - University of Massachusetts

Certification - Plant-Based Nutrition - T. Colin Campbell Center for Nutrition Studies, Cornell University

Certification - Plant-Based Chef Course - Rouxbe Cooking School