Karen Hart

Detail oriented, dependable, organized, team player, capable of handling multiple tasks

Administrative Assistant - RE Development Solutions

(2018-04)

Answering calls, imputing work orders, filling, compiling/sending correspondence to Tenants and Contractors, generating Inspection reports. Scanning leases, contracts and other relevant documents and maintain organized online file storage. Creating, updating and maintaining tenants, vendors, and property directories, and emergency contact information.

Coordinate receiving proposals for service contract. Input work orders for maintenance issues based on information from tenants and our team. Schedule and keep records of preventative maintenance activities and annual inspections.

Issuing keys to technicians/vendors/tenants, keeping logs of who has keys and ensuring the return of keys, Coordinate collections and file eviction notices. Mail processing, pickup and prepare and send. Maintaining office supplies, Obtain W9 and insurance information from tenants and vendors.

Assist V.P. and Accounting Manager on a daily basis, Imput accounts receivable and payable, file 1099 forms, Code all invoices for billing purposes.

Sr. Administrative Assistant - Midwestern University

(2007-10 - 2017-09)

Performing various duties, managing the Biomedical Science Department for two year master program for 90 students. Trained and proficient in par score, cms programming.

• Entering grades
• Create letters of agreement
• Office management
• Managing expense reports
• Student book and material ordering
• Visitor requests
• Blackboard setup
• Purchase orders
• Block schedules
• Proctor exams
• Manage all department events
• Scheduling thesis proposals and student defense

Executive Assistant/Office Manager - Medstrat, Inc.

(2004-06 - 2007-04)

Executive Assistant to CEO. Performing various duties including.

• Arrange and schedule all corporate travel
• Manage CEO calendar on a daily basis
• Handle all incoming calls and outgoing calls for CEO
• Manage all correspondence and memos, e-mails, mail
• Office equipment maintenance
• Order all office supply's
• Direct contact with customers
• Manage all purchase orders with all outside contractors
• Back up for customer support
• Manage and receive in all inventory items
• Attend meetings
• Schedule all conference calls
• Scanning and faxing all correspondence
• Manage office and miscellaneous projects

Construction Coordinator/Operations Support/Client Services Rep/Corporate Events Coordinator - Bank One/Aramark (Sodexho Marriott, Jones Lang La Salle, Cushman & Wakefield Inc. Premisys Real Estate Services)

(1989-11 - 2004-06)

PRADS: Paperless Request for Administrative Department Services. Process all PRADS requests for various departments of Bank One Corporation at Bank One Plaza and other loop facilities.

Processing responsibilities include: receiving, retrieving, verifying and creating various electronic requests from SAP. Co-ordinate with various project managers and customers to ensure requests are processed in a timely fashion. Additional responsibilities include closing and invoicing of PRADS requests and other service request work orders. Provide back up to Office of the Building Call Center and receptionist.

• Schedule all conference rooms & Audio/Visual equipment
• Print several reports on a daily basis
• Receive all material for meetings
• Make sure that all rooms are setup per customer's request
• Receive e-mails through out the day for room request
• Heavy phone work
• Sort mail and several misc. projects

Operation/Support Staff/Administrative Assistant/Receptionist - Sentry Research/Abacus Financial Management Services

(1987-05 - 1989-11)

Reception/Clerical/Client Services. Performing various duties of:

• 10-line switchboard
• Typing of correspondence and memos
• Data entry
• Faxing
• Filing
• Windows 95
• Word Perfect 5.1
• CD ROM programs on Gateway 2000 computer system
• Updating of records
• Mail return
• Heavy phone work
• Locating debtors through reading credit bureau reports

Administrative Assistant - American Medical Association

(1984-01 - 1987-04)

Performing various duties including typing, computer skills on Windows 95, filing, typing invoices, telephone. Experience with incoming and outgoing call, Lotus 123 calculating and correspondence letters. Assisting physicians on a daily basis with their subscriptions and confirm all credit card orders.

Career Enhancement - Business Administrative, Customer Service, Property Management - BANK ONE (1989-01 - 1990-12)

Data Processing I, II, III, Business management - LANE TECH (1990-01 - 1991-12)

High School Diploma - BADGER HIGH SCHOOL (1979-01 - 1982-04)