Maintenance Analyst Clerk to the Maintenance Director, Manager of Vehicle Maintenance and Manager of Facilities Maintenance - WEGO PUBLIC TRANSIT / DAVIDSON TRANSIT ORGANIZATION - Madison, TN
(2011-01)
Responsible for providing the Maintenance Director and Maintenance Department with administrative support as well as assistance to the Maintenance Director with basic capture, analysis and reporting of Maintenance Data.
- Code and process invoices for payment
- Administrator of tool, uniform and boot allowances for all employees
- Administrator of Union Employees flex time and vacation time
- Set up new accounts for tool and uniform vendors
- Process warranty claims for defective bus parts
- Maintains historical data on the maintenance and repair of facilities and a 276-vehicle fleet
- Provides month/year end reporting data for board reports
- Under the direction of the Maintenance Manager collects information, provides basic analysis, and creates reports for the Maintenance Department as part of a system of Key Performance Indicators used to benchmark the Maintenance Department's overall performance
- Collects data and creates reports in support of NTD reporting requirements
- Processes documentation and tracks regulatory compliance and equipment certification issues
Executive Assistant to Worldwide Director of Infrastructure - Deloitte - Hermitage, TN
(2005-12 - 2010-10)
Provided executive administrative support to the Worldwide Director of Infrastructure, as well as his Senior Management team and 250 infrastructure division employees.
- Created, prepared and distributed letters/memos, presentations and contracts, as is related to Infrastructure Department needs
- Managed, scheduled and organized Director's calendar using MS Outlook, including scheduling of departmental meetings, travel, interviews, Senior Management meetings, client presentations, etc. Heavy calendar management responsibilities required extensive interaction with both internal and external executives, clients and assistants
- Provided day-to-day administrative support such as answering phones, sorting/sending mail, sending faxes, copying and printing materials, responding to clients, maintaining email distribution lists, on-boarding new dept contractors and taking meeting minutes
- Took initiative to answer questions for senior management reporting to the director and furnished appropriate information to keep the Director's time free of minor detail work
- Coordinated and arranged all domestic and international travel for the Director and his Senior Management staff using Travelport
- Maintained, updated and reconciled spreadsheet information in Excel for basic management and other ad hoc reporting
- Organized very complex internal and external events for clients and Deloitte employees. This required planning and coordination of event venue booking, food arrangements, hotel accommodation, car rentals, plane tickets, etc
- Responsible for planning corporate meetings and events – including providing audio/visual equipment and catering
- Processed time and expense reports for the Director, as well as reconciling the corporate AMEX card
- Managed and accurately updated the department organizational chart using Visio
