Senior Accounts Payable Administrator - Mark Richey Woodworking - Boston, MA
(2025-01 - 2026-12)
Vouchered invoices for privately held company north of Boston (contract medical leave through KBW Financing)
- Learned Trimble Spectrum software to voucher all company invoices as sole AP administrator
- Assisted in preparation for weekly check run
- Matched invoices, packing slips and purchase orders for predominantly 3-way invoices
- Worked with the purchasing managers to seek approval for any charges that did not match or exceeded orders
- Followed up with the receiving department to maintain the accuracy of packing slip counts versus purchase orders and escalated discrepancies to the finance team
- Reconciled vendor statements and liaised with vendors to ensure up-to-date payment schedules
- Prepared spreadsheets as requested for auditing purposes
Accounts Payable Administrator - Agenus Corporation - Boston, MA
(2024-01 - 2025-12)
Vouchered invoices for publicly traded biopharmaceutical company north of Boston (contract medical leave through Beacon Hill Staffing)
- Vouchered a weekly quota of two-way matching invoices using Oracle and moved the invoices through the workflow system
- Worked with the purchasing department to correct invoices that were missing or had out-of-date purchase orders
- Maintained a file of clinical invoices that required internal consents and liaised with internal stakeholders to obtain proper approvals
- Participated in the weekly domestic and international wire packet set-up
- Created spreadsheets as requested
- Reconciled invoice statements
Senior Accounts Payable Administrator - Vicor Corporation - Boston, MA
(2017-01 - 2023-12)
Ensured correct recording of payables for publicly traded manufacturing company north of Boston
- Posted entries to the general ledger
- Recorded intercompany liabilities for department accountants
- Monitored methods for SOX compliance
- Assisted in preparation of yearly 1099 forms
- Trained new staff members and contract employees on AP processes
- Gathered monthly group of accrual invoices and scanned them into the system to be analyzed for month-end processing
- Sole staff member to prepare monthly sales commission payment reports using IT software
Accounts Payable Clerk I/II - Vicor Corporation - Boston, MA
(2010-01 - 2017-12)
Processed weekly full-cycle check run using PeopleSoft/Oracle
- Entered a high volume of monthly invoices (1500-plus) through two- and three-way matching of purchase orders as well as non-PO payables
- Performed weekly check run
- Responded to vendor inquiries and investigated price discrepancies
- Tracked 3000-line weekly freight bill and prepared breakdown report for senior staff using pivot tables, concatenation, and VLOOKUP
- Printed invoices sent through the online accounts payable mailbox and distributed them for approval
- Reviewed invoices for sales and use tax liability
- Prepared manual checks and recorded payments for bank uploads
- Organized weekly wire payments for international money transactions
- Ran weekly ERS program to create payments for four-way inventory invoices
- Processed employee reimbursements both manually and through weekly Concur reports
Receptionist - Vicor Corporation - Boston, MA
(2009-01 - 2010-12)
Greeted visitors to the company (contract through Moore Staffing)
- Sorted mail, booked conference rooms, tracked deliveries, purchased supplies, and ran switchboard
- Assisted Accounts Payable Dept. with invoice matching and vouchered four-way inventory invoices
- Continued to serve as a relief receptionist and as the go-to company resource for both facility and front desk issues
Legal Assistant - Hologic Corporation
(2007-01 - 2008-12)
Served as legal assistant to company general counsel and back-up administrator for directors of finance and investor relations (contract through Moore Staffing)
- Organized company minute books
- Assisted with legal research and drafting of opinions
- Followed up on meeting and conference planning
- Maintained contracts, NDAs and licensing documents
- Created online PDF database of legal contracts
- Maintained general counsel's email correspondence and transcribed dictation
Legal Proofreader/Researcher - Independent
(2001-01)
Supporting the legal industry as a researcher and copy editor specializing in proofreading transcripts of government hearings, trials and medical depositions
