Legal Secretary - St. Joseph County Prosecutor's Office - South Bend, IN
(2016-08)
- Prepare the daily in custody list by logging onto Jail Tracker then emailing that list to a large group, including the entire office staff, the courts, the clerks, deputy prosecuting attorneys and the warrant division, listing those arrests needing charged within the 48 hr. time frame.
- Assigned those in custodies to the secretaries to enter the police report into INPCMS, run criminal histories, task police report to the Deputy Prosecuting Attorneys to review for charging, process the charges, email charges to the Judge for review and signature and email final charges to the jail.
- Developed training materials for new hires, enhancing experience for legal team members.
- Trained new staff members on office procedures and best practices, promoting a cohesive team dynamic, within the office.
- Maintained strict confidentiality of sensitive information.
- Provided exceptional customer service when greeting clients and answering phones fostering a welcoming environment.
- Screened telephone calls and forwarded to appropriate departments
- Managed multiple high-priority tasks simultaneously, meeting all deadlines while maintaining a high level of accuracy.
- Drafted legal correspondence and documents with attention to detail and accuracy.
- Filed documents with courts on behalf of the attorney.
- Transcribed information from typed or handwritten notes, shorthand or dictation and confirmed accuracy and correct formatting of documents.
- Reduced errors in legal documents by implementing thorough proofreading processes.
- Diligently edited legal correspondence for grammar and spelling.
- Developed strong relationships with court personnel to ensure smooth filing processes and adherence to regulations.
- Ensured compliance with court rules by staying up-to-date on changing regulations related to filings and other requirements.
- Maintained strict confidentiality of all information, reinforcing office's commitment to privacy.
- Completed data entry of legal documents into electronic filing systems.
- Produced and filed various legal documents and electronically preserved updated case record system.
Legal Assistant - Murphy Rice, LLP - Mishawaka, Indiana
(2010-09 - 2016-02)
- Prepared and filed legal documents, ensuring compliance with court requirements and deadlines.
- Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents.
- Screened phone calls to effectively handle less important inquiries and keep senior staff free for more important matters.
- Safeguarded confidential information with strict adherence to privacy policies and professional discretion.
- Filed documents with courts on behalf of the attorney.
- Diligently edited legal correspondence for grammar and spelling.
