Lydia Gravis

Discreet, resourceful, and highly organized professional with 5+ years combined experience supporting high-net-worth individuals through personal assistance, boutique hospitality ownership, and concierge service. Skilled in complex calendar and travel management, vendor and contractor coordination, budget oversight, event planning, and household/renovation project support. Trusted with confidential, high-stakes environments and adept at anticipating needs before they arise, drawing on strong emotional intelligence to navigate sensitive interpersonal dynamics with tact and care.

Combines an operations and hospitality background with a refined eye for style, design, and detail.

Personal & Executive Assistant (Independent Contractor) at Private Clients, Organizations & Philanthropic Foundations (2025-12 – Present)

• Provide comprehensive personal assistance to private clients, including scheduling, communications, transportation coordination, wardrobe and accessory procurement/styling, errands, and rehearsal support for public speaking engagements.
• Manage end-to-end travel logistics: research, curated itinerary design, booking, and real-time on-the-go support, plus pet care coordination during travel.
• Support homeowners through renovation and new-construction projects, including contractor communication, art and furnishing procurement, interior styling, private event planning, and on-site vendor management.
• Operate under signed NDAs across all engagements, maintaining strict confidentiality for high-net-worth individuals and families.
• Provide program development and oversight, endowment gift and grant award compliance audits, and project support related to donor impact for individuals, organizations, and communities.

Owner at Sacred Basecamp (2022-11 – 2026-06)

Owned and operated a boutique hospitality property offering overnight accommodations, wellness programming, and curated creative residencies for discerning guests, including artists, scholars, and cultural leaders.

• Directed all guest services, private event planning, on-site vendor relationships, and corporate/philanthropic sponsorship coordination.
• Oversaw historic preservation renovation with a commitment to intentional, human-centered design; managed budgets, contractor communication, and property logistics.

Operator at Sacred Basecamp (2024-11 – 2026-07)

Renovation Director & Interior Designer at Sacred Basecamp (2022-11 – 2023-11)

Gallery, Exhibitions and Public Programming Director at Weber State University — Mary Elizabeth Dee Shaw Gallery (2020-11 – 2024-11)

• Directed operations across a 3,000 sq. ft. indoor gallery and a $4M outdoor arts plaza, managing a $250K annual budget, purchasing requisitions, and endowment/gift/grant accounts.
• Coordinated third-party contractors and vendors, booked guest and visiting-artist travel, and cultivated donor relationships to support a demanding annual calendar of exhibitions and events.
• Provided supervisory oversight to 10–20 direct and indirect reports while managing facility operations for a 6,000 sq. ft. complex.

Gallery Director at Weber State University — Mary Elizabeth Dee Shaw Gallery (2014-05 – 2021-06)

• Managed a $125K annual budget, staff training/scheduling for 5–7 direct reports, and logistics coordination for art shipping and guest travel.
• Directed facility management, equipment upkeep, and vendor relationships for a 6,000 sq. ft. gallery complex.

Guest Experience Specialist – Concierge/F&B/Retail at Cross-Sound Lodge (1998-06 – 1999-08)

Delivered attentive concierge, food and beverage, and retail service to high-net-worth clientele at a boutique fishing lodge, ensuring guest satisfaction despite variable conditions.

Administrative Assistant & Office Manager at Warren Wilson College — Department of Social Sciences (2001-08 – 2003-05)

Provided administrative and project support to department faculty and leadership during a two-year national accreditation review.

Administrative Assistant, Office of the VP of Business Affairs at Warren Wilson College (2000-08 – 2001-05)

• Served as first point of contact and administrative right hand to the VP of Business Affairs, managing correspondence, scheduling, and logistics for high-level meetings and campus-wide events.
• Represented the VP's office in cross-departmental interactions and served as the primary voice of the college's central switchboard, delivering polished, professional service to all internal and external contacts.

Master of Fine Arts – Lesley University (2011 – 2013)

Bachelor of Arts in Visual Arts & Human Studies (Dual Major) – Warren Wilson College (2000 – 2003)