Administrative Assistant II/Office Manager - Sunnyvale School District - Sunnyvale, CA
(2017-01)
- Provide efficient and professional administrative and clerical service to school administration, colleagues at a school of 800 students.
- Provide excellent customer service to all parents, community members, and colleagues.
- Responsible in organizing daily office operations and procedures.
- Develop organizational procedures and systems for student registration, attendance and school policies.
- Collect, compile, organize and record a variety of data related to personnel and student activities.
- Coordinate logistics of school wide events, movie nights, assemblies, walkathon, international festival, picture days, and community workshops.
- Maintain payroll for certificated, classified and other personnel.
- Provide colleagues with guidance on payroll and benefit inquiries.
- Maintain accurate records of substitute staff and accounts to be charged; receive and distribute paychecks.
- Member of the interview team for new teacher and staff hires.
- Handle new employees on boarding materials pertaining to the school site.
- Train other office administrative assistants on office procedures and policies.
- Coordinate with IT department on distributing staff laptops and set up email accounts.
- Obtain substitute personnel; greet and orient personnel, provide keys and instructional materials.
- Collect and account for money collected in conjunction with school activities and maintain petty cash.
- Monitor and balance assigned school budget; resolve discrepancies.
- Create requisitions in QSS, receive, store and distribute supplies and office materials; resolve any issues related to merchandise received.
- Manage contracts with vendors and process invoices.
- Assist with all work injury reports.
- Organize school wide emergency drills and evacuation trainings.
- Maintain school equipment inventory, schedule maintenance and repairs.
- Maintain school website; post all school happenings on school communication platforms.
Administrative Assistant I - Sunnyvale School District - Sunnyvale, CA
(2004-08 - 2016-12)
- Communicate effectively with other departments, staff, parents and school community.
- Create, organize, plan and execute new school/community projects.
- Organized TechFair for families showcasing Tech Careers, Hands-on Computer Coding
- Provided informational resources on acquiring internet access for a low fee.
- Assist the school principal with parent/student meetings.
- Establish and maintain daily, weekly and monthly attendance reports.
- Assist parents and visitors with proper school policies and registration procedures.
- Verify, copy and file student registration proofs.
- Participates in school site council and other meetings in order to receive, convey and update procedures.
- Create and maintain student cumulative files.
- Maintain accuracy on Powerschool student database system.
- Set up the automated mass phone/email messages for the entire school.
- Compose memorandums, bulletins, reports, correspondence and newsletters.
- Provide oral and written Spanish translation to non-English speaking parents.
- Maintain inventory and purchase office, classroom and school supplies/materials.
- Administer first aid to students and dispense medication.
Customer Service Coordinator/Cash Office Assistant - Marshalls Department Store - Milpitas, CA
(2010-10 - 2015-12)
- Train new sales associates and cashier on store policies and procedures.
- Coordinate cashier coverage at the customer service station.
- Maintain appropriate cashier/customer ratio to ensure efficient customer check out.
- Authorize any price adjustments, refunds and merchandise holds.
- Provide cashiers assistance with their point of sale transactions.
- Provide cashiers with cash drawer change.
- Close all cash registers at the end of the business day.
- Prepare bank deposits, set up cash tills, and reconcile daily sales reports.
System Administrator - National Semiconductor - Sunnyvale, CA
(2001-04 - 2002-06)
- Independently processed applicant's resumes into the Resumix database.
Administrative Assistant - Berryessa Chiropractic - Berryessa, CA
(1998-10 - 2001-04)
Provided administrative support for an entire office.
- Scheduled appointments, answered telephones, composed business correspondence, office newsletters, memos and meeting minutes.
- Maintained patient's financial accounts by creating monthly, weekly/daily reports in order to track and manage office budgets.
- Processed daily payments, made bank deposits and assisted with payroll.
- Organized all office marketing projects and community awareness events.
- Trained employees on office policies and procedures.
