Lydia Lacy

Seeking to be the where I can proactively utilize my experienced leadership, administrative skills, excellent time management skills, and strong work ethic.

Administrative Assistant II/Office Manager - Sunnyvale School District - Sunnyvale, CA

(2017-01)

• Provide efficient and professional administrative and clerical service to school administration, colleagues at a school of 800 students.
• Provide excellent customer service to all parents, community members, and colleagues.
• Responsible in organizing daily office operations and procedures.
• Develop organizational procedures and systems for student registration, attendance and school policies.
• Collect, compile, organize and record a variety of data related to personnel and student activities.
• Coordinate logistics of school wide events, movie nights, assemblies, walkathon, international festival, picture days, and community workshops.
• Maintain payroll for certificated, classified and other personnel.
• Provide colleagues with guidance on payroll and benefit inquiries.
• Maintain accurate records of substitute staff and accounts to be charged; receive and distribute paychecks.
• Member of the interview team for new teacher and staff hires.
• Handle new employees on boarding materials pertaining to the school site.
• Train other office administrative assistants on office procedures and policies.
• Coordinate with IT department on distributing staff laptops and set up email accounts.
• Obtain substitute personnel; greet and orient personnel, provide keys and instructional materials.
• Collect and account for money collected in conjunction with school activities and maintain petty cash.
• Monitor and balance assigned school budget; resolve discrepancies.
• Create requisitions in QSS, receive, store and distribute supplies and office materials; resolve any issues related to merchandise received.
• Manage contracts with vendors and process invoices.
• Assist with all work injury reports.
• Organize school wide emergency drills and evacuation trainings.
• Maintain school equipment inventory, schedule maintenance and repairs.
• Maintain school website; post all school happenings on school communication platforms.

Administrative Assistant I - Sunnyvale School District - Sunnyvale, CA

(2004-08 - 2016-12)

• Communicate effectively with other departments, staff, parents and school community.
• Create, organize, plan and execute new school/community projects.
• Organized TechFair for families showcasing Tech Careers, Hands-on Computer Coding
• Provided informational resources on acquiring internet access for a low fee.
• Assist the school principal with parent/student meetings.
• Establish and maintain daily, weekly and monthly attendance reports.
• Assist parents and visitors with proper school policies and registration procedures.
• Verify, copy and file student registration proofs.
• Participates in school site council and other meetings in order to receive, convey and update procedures.
• Create and maintain student cumulative files.
• Maintain accuracy on Powerschool student database system.
• Set up the automated mass phone/email messages for the entire school.
• Compose memorandums, bulletins, reports, correspondence and newsletters.
• Provide oral and written Spanish translation to non-English speaking parents.
• Maintain inventory and purchase office, classroom and school supplies/materials.
• Administer first aid to students and dispense medication.

Customer Service Coordinator/Cash Office Assistant - Marshalls Department Store - Milpitas, CA

(2010-10 - 2015-12)

• Train new sales associates and cashier on store policies and procedures.
• Coordinate cashier coverage at the customer service station.
• Maintain appropriate cashier/customer ratio to ensure efficient customer check out.
• Authorize any price adjustments, refunds and merchandise holds.
• Provide cashiers assistance with their point of sale transactions.
• Provide cashiers with cash drawer change.
• Close all cash registers at the end of the business day.
• Prepare bank deposits, set up cash tills, and reconcile daily sales reports.

System Administrator - National Semiconductor - Sunnyvale, CA

(2001-04 - 2002-06)

• Independently processed applicant's resumes into the Resumix database.

Administrative Assistant - Berryessa Chiropractic - Berryessa, CA

(1998-10 - 2001-04)

Provided administrative support for an entire office.

• Scheduled appointments, answered telephones, composed business correspondence, office newsletters, memos and meeting minutes.
• Maintained patient's financial accounts by creating monthly, weekly/daily reports in order to track and manage office budgets.
• Processed daily payments, made bank deposits and assisted with payroll.
• Organized all office marketing projects and community awareness events.
• Trained employees on office policies and procedures.

BA - Business Administration - San Jose State University (2002)