M. Jennifer Williams

Highly qualified, dedicated and results-oriented employees with extensive experience in administrative duties in a fast-paced environment. Proven ability in building and maintaining a loyal client base through solid relationship-building skills. Expertise in building a professional relationship both quickly and long-lasting.

Seeking to leverage my outstanding ability to plan, operate, multitask, organize, coordinate, and implement practices and procedures to bring significant improvement processes towards the successful attainment of goals.

Sr. Administrative Assistant/ Fields Coordinator - Mckinley Homes

(2024-03)

• Drafted and prepared legal instruments including Warranty Deeds, Quitclaim Deeds, and Lease Agreements for residential developments.
• Facilitated the closing process by coordinating with outside counsel, title companies, and lenders to ensure all conditions were met.
• Performed preliminary title reviews, identified and resolved clouds on titles, liens, or encumbrances to ensure marketable title.
• Extract and compile complex data from multiple sources to generate technical drawings and high-level progress reports for executive review.
• Overhauled the digital filing system for all contracts and blueprints, improving document retrieval time by 30% and maintaining strict version control.
• Direct the full AR lifecycle by generating precise client billings and reconciling financial documentation, ensuring consistent cash flow and accuracy.
• Oversee the submission and tracking of payment applications, meticulously documenting construction milestones to facilitate timely revenue collection.
• Monitor cost responsibility reports and proactively correct billing discrepancies to minimize payment delays and improve aging reports.
• Coordinate field logistics, including vendor compliance and quality assurance audits, to streamline cross-functional administrative operations.
• Maintain detailed daily logs of site activities, compiled reports, occurrences, and project progress to provide real-time updates to stakeholders.

Estimating Coordinator/ Proposal Manager - DLP CONSTRUCTION

(2020-03 - 2024-02)

• Reviewed and redlined subcontractor agreements and vendor contracts to ensure alignment with corporate risk management policies.
• Managed the RFI and Submittal process for large-scale commercial bids, ensuring all legal disclosures and insurance requirements were met.
• Served as the primary point of contact for surety bond requests and certificates of insurance (COI) tracking.
• Examined purchase orders for compliance with master service agreements (MSAs) and contractual obligations.
• Managed the materials pipeline, verified MRP requirements, and analyzed quotes for compliance with company specifications.
• Initiated requests for, reviewing, and analyzing boilerplates and quotations for items that meet the design and specifications of the company and determining whether the prices quoted are reasonable.
• Distributed, logs, maintained Invitations to Bid, drawing plans, RFIs, Submittals, Transmittals, Lender's Report, Addendums, Inspections, and other bid documents on different proposals (Procore, Building Connected, Bluebook).

Office Manager/ HR Coordinator - SENGLED USA, INC.

(2015-06 - 2020-02)

• Managed corporate compliance by filing annual registrations and maintaining Good Standing status across multiple jurisdictions.
• Managed company-wide operations, including leasing agreements for office locations and HR compliance.
• Drafted employment agreements, non-disclosure agreements (NDAs), and separation agreements in collaboration with HR leadership.
• Handled employee onboarding, benefits administration, and maintained confidential records.
• Managed travel logistics and nurtured client relationships to ensure excellent customer service.

Compliance Office Assistant - KORUS TRADE SERVICE LLC

(2013-02 - 2015-06)

• Managed crew members for efficient and effective work process.
• Facilitated and conducted thorough interviews for quality team members.
• Acquired hardware for military cargo containers and helicopter propellers.
• Marketed and advertised via social media to create brand awareness and increase sales.
• Managed and constructed customer relationships by ensuring exceptional communication and service.
• Prepared all relevant documents, maintained accurate records and accounts, and issued invoices in a timely manner.
• Conducted a pre-moving survey, evaluated the cost for the moving process, customized estimate to client's budget and limitations.

Administrative Assistant - THERE'S HOPE MORTGAGE, Inc.

(2009-04 - 2013-01)

• Liaison to title companies, lenders, and clients to coordinate closing schedules.
• Assisted in the preparation of closing documents, loan packages, and legal disclosures.
• Compiled and filed records of business activity, cash flow, inventory, and bill of materials.
• Analyzed and managed government contracts to ensure that they complied with current regulations and policies.
• Managed social media accounts, compiled records of business activity, and prepared daily reports.
• Maintained office lease renewals and negotiated terms with property management firms.

Bookkeeper - New Life Evangelical Church

(2013-02 - 2024-01)

• Reconcile bank and credit card statements.
• Record cash receipts and income, ensuring accurate bookkeeping.
• Assist in preparing and monitoring the church's annual budget.
• Ensure adherence to local, state, and federal tax regulations.
• Coordinate communication with vendors and service providers.
• Prepare contribution statements for members and communicate financial updates to committee.
• Assist in human resources tasks such as employee onboarding, benefits administration, and salary policies.

M.S. - Human Services specializations in Grant Writing - Mercer University (2023-01 - 2025-05)

B.A.S. - Organizational Leadership minor in Human Resources - Mercer University (2020-08 - 2022-12)

A.A.S. - Business Management minor in Accounting - Southern Crescent Technical College (2012-01 - 2015-05)