Megan Shaffer

Document Control professional with 6 years of experience managing complex document lifecycles,

electronic document management systems (EDMS/EQMS), and compliance-driven workflows across largescale engineering, construction, manufacturing, mining, energy and capital project environments. Proven expertise in developing and optimizing document control processes and procedures, maintaining auditready records, ensuring version control integrity, and supporting cross-functional teams throughout the project lifecycle. Experienced in administering enterprise document management platforms, implementing process improvements, creating standardized workflows, and driving operational efficiency while maintaining strict quality and compliance standards.

Recognized for exceptional organizational skills,

attention to detail, and the ability to serve as a trusted subject matter expert for document governance,

records management, and system administration. A collaborative professional with a strong track record of partnering with quality, technical, engineering, and leadership teams to support regulatory requirements,

inspection readiness, and continuous improvement initiatives. Adept at training stakeholders, managing high-volume documentation environments, and establishing scalable processes that support organizational growth and operational excellence. Experienced in hiring, training, mentoring, and fostering high-performing teams while promoting accountability, professional development, and consistent delivery of quality results.

Document Control Manager - Consultant (Multi-Client Engagement) at Turner & Townsend (2024-08 – 2026-04)

• Managed the lifecycle of controlled documents including SOPs, work instructions, policies, templates, project documentation including drawings, technical submittals, transmittals, RFIs, invoices, and project correspondence throughout multiple active construction and manufacturing projects.
• Created, administered and optimized Aconex, the electronic document management system (EDMS) on an ongoing basis for all Nevada projects including but not limited to workflows, document numbering systems, and metadata to support long term growth.
• Lead implementation and improvements of Aconex, the electronic document management system.
• Establish and maintain document control procedures aligned with GxP requirements and ensured compliance with project process and procedure requirements and identified gaps to drive continuous improvement initiatives
• Ensure proper version control, archival, retrieval, and distribution of all documents
• Maintained project logs and tracking systems to support document control, submittal management, and schedule adherence
• Support internal and external audits, inspections, and regulatory submissions and maintain audit-ready documentation and ensure inspection readiness at all times
• Coordinated review and approval workflows between contractors, consultants, engineering teams, and project management personnel.
• Supported Project Managers by preparing project documentation, tracking deliverables, monitoring outstanding actions, and ensuring timely completion of assigned tasks.
• Maintained document revision control and ensured compliance with project procedures and quality requirements.
• Facilitated communication between owners, contractors, vendors, internal stakeholders, and all discipline leads to resolve documentation, workflow issues and to enforce document control policies and best practices.
• Trained internal project personnel on document control procedures and successfully transitioned project responsibilities to support long-term operational continuity.
• Assisted as the SME in the hiring process for all document control team roles, managed and mentored the employee(s) that were hired as the company grew.
• Prepared and distributed meeting minutes, maintained action item tracking, and ensured timely follow-up on project deliverables.
• Reviewed drawing packages for accuracy and coordinated corrections with Engineers of Record when discrepancies were identified.
• Supported project startup, ongoing project administration activities through organization of project records and documentation and closeout.
• Served as primary liaison for Aconex support as the Aconex and Document Control SME for all inquiries/issues and coordinated resolution efforts with system administrators and project teams.
• Assisted in maintaining compliance with established project procedures and documentation standards.

Document Control Specialist / Business Operations at Tesla (2023-11 – 2024-04)

• Managed the lifecycle of documents including SOPs, work instructions, policies, templates, project documentation including drawings, technical submittals, transmittals, RFIs, invoices, and project correspondence throughout multiple active construction projects.
• Ensure proper version control, archival, retrieval, and distribution of all documents
• Maintained project logs and tracking systems to support document control, submittal management, and schedule adherence
• Support internal and external audits, inspections, and regulatory submissions and maintain audit-ready documentation and ensure inspection readiness at all times
• Coordinated review and approval workflows between contractors, consultants, engineering teams, and project management personnel.
• Trained internal project personnel on document control procedures and successfully transitioned project responsibilities to support long-term operational continuity.
• Prepared and distributed meeting minutes, maintained action item tracking, and ensured timely follow-up on project deliverables.
• Reviewed drawing packages for accuracy and coordinated corrections with Engineers of Record when discrepancies were identified.
• Supported project startup, ongoing project administration activities through organization of project records and documentation and closeout.
• Served as primary liaison for Aconex support as the Aconex and Document Control SME for all inquiries/issues and coordinated resolution efforts with system administrators and project teams.
• Assisted in maintaining compliance with established project procedures and documentation standards.

Document Control Specialist at Greenfield Project Development Services, Lonestar Mine (2022-08 – 2023-02)

• Assisted with the development, implementation, and maintenance of project document control procedures and standards for a large-scale mining construction project.
• Managed formal project communications between owners, contractors, subcontractors, and project management teams.
• Processed and distributed over 1,300 transmittals containing more than 1,700 project documents, ensuring timely delivery to appropriate stakeholders.
• Maintained project records, document logs, and filing systems to support project compliance and efficient document retrieval.
• Coordinated document reviews and approvals while tracking outstanding actions and deliverables.
• Supported project managers and construction teams by organizing project documentation and ensuring accurate recordkeeping.
• Utilized SharePoint to establish metadata structures and maintain controlled project documentation.
• Assisted in monitoring contractor submissions and ensuring project documentation complied with established procedures and requirements.
• Contributed to the successful execution of project administration functions through accurate tracking, communication, and document management.

Document Control Specialist at Nevada Copper Inc., Pumpkin Hollow Project (2020-08 – 2022-07)

• Developed and maintained document control procedures, project filing systems, and records management processes for a major mining construction project.
• Managed project documentation including drawings, transmittals, contractor correspondence, and technical records throughout the project lifecycle.
• Coordinated formal communications between owners, contractors, engineers, and project stakeholders to support project execution.
• Maintained document tracking logs and ensured project records remained accurate, current, and readily accessible.
• Supported project management teams by organizing meetings, preparing agendas, recording meeting minutes, and tracking action items.
• Generated detailed reports and project documentation to support management decision-making and project progress monitoring.
• Supported project quality and compliance objectives by ensuring documentation was maintained in accordance with company procedures and project requirements.
• Worked closely with project teams to facilitate timely communication, document reviews, and resolution of outstanding project documentation issues.

Certified Document Controller through Concepsys