Executive Assistant to C-Level Executives and Vice Presidents at AvMed Health Plans (2019-01 – 2024-11)
Assisted CTO, CMO, CPO of HR, SVP of Operations, VP of Medicare Advantage, and Director OIO with executive support and operational coordination.
- Managed executive calendars, coordinated travel, and processed expense reports focused on accuracy and confidentiality
- Maintained organization charts, distribution lists, and emergency contact information
- Resolved daily operational issues proactively and effectively
- Organized department-wide meetings and events, prepared presentations and reports
- Managed department budgets
- Reconciled monthly Purchase Card charges, generated purchase orders, and maintained accounting systems
- Managed office supply inventory and supported equipment repair coordination
Assistant to CTO/VP of IT Operations + IT Department Coordinator at AvMed Health Plans (2014-07 – 2019-01)
Provided executive support to CTO/VP of IT Operations and IT Department leadership with calendar management, travel coordination, and operational support.
- Managed executive calendars and coordinated travel arrangements
- Processed expense reports with focus on accuracy and confidentiality
- Maintained organization charts, distribution lists, and emergency contact information
- Organized department-wide meetings and events
- Prepared presentations and reports
- Managed department budget
- Generated purchase orders and maintained accounting systems
- Managed office supply inventory and supported equipment repair coordination
Executive Assistant + Project Coordinator – Extended Power Uprate Project (EPU) at Florida Power & Light / Turkey Point Nuclear Power Plant (2008-02 – 2014-04)
Supported EPU Director, Project Managers, and key leadership for the Extended Power Uprate Project at Turkey Point Nuclear Power Plant.
- Managed executive calendars, coordinated meetings and travel
- Processed expense reports
- Prepared and distributed project and Fleet Status Reports
- Developed presentations for the Chief Nuclear Officer and Florida Public Service Commission
- Managed employee onboarding and terminations
- Handled office supplies and equipment
- Organized project correspondence
- Managed databases and maintained employee access systems
- Updated project activities using P6 Schedule Updater
- Certified LMS and NANTel Proctor
Executive + Event Coordinator – Healthcare GPO at VHA Mid-America (2005-05 – 2007-05)
Assisted Vice President, Managed Care Executives, Reimbursement Strategies Director, and Account Executives with executive support and event coordination.
- Managed expense reporting, accounts payable, and receivable processes
- Ensured accuracy and compliance in financial oversight
- Coordinated large-scale and smaller events, handling logistics, scheduling, and communications
- Organized executive meetings and arranged travel
- Maintained multiple executive-level calendars, prioritizing meetings and appointments
- Oversaw database maintenance and updates
- Participated in committee efforts to enhance office systems and program upgrades
Administrative Assistant + Office Coordinator – Healthcare Organization at Allina/United Hospital (2003-07 – 2005-03)
Assisted Director of Campus Services and hospital department managers with administrative support, calendar management, and office operations.
- Prepared financial, statistical, and budget reports
- Managed director's and managers' calendars
- Handled confidential office documents
- Supervised environmental services staff
- Cross-trained in conference room scheduling for the entire campus
- Performed general office duties as needed
Executive + Administrative Assistant – Home Care Services at Allina/Intrepid Healthcare (2000-09 – 2003-07)
Supported Support Quality Manager, Nursing Manager, Rehab Manager, and Facilities Coordinator with managerial support and administrative coordination.
- Scheduled visiting staff
- Created statistical reports and PowerPoint presentations
- Scheduled and prepared materials for education classes
- Managed payroll processing
- Assisted Human Resources Department as needed
- Processed confidential patient information for visiting staff
Executive Assistant + Office Manager – MediaOne Contractor at ABG Communications, Inc. (1999-08 – 2000-09)
Managed bookkeeping, payroll, and sub-contractor assignments for MediaOne contractor operations.
- Managed bookkeeping and payroll processes
- Coordinated and managed sub-contractor assignments
- Verified sub-contractor ledgers
- Composed letters, correspondence, memos
- Performed data entry
