Nargeesh K

Executive administrative professional with 10+ years of experience supporting senior executives, physicians, boards, committees, and cross-functional teams in complex healthcare environments. Trusted to manage competing priorities, complex calendars, executive communications, board materials, meetings, onboarding, compliance documentation, expenses, and confidential information. Known for proactive coordination, polished communication, attention to detail, and keeping leadership priorities moving forward.

Microsoft 365 and AI productivity trained, including Microsoft Copilot, generative AI, and prompt engineering.

Administrative Assistant II – Imaging Services - ADVOCATE HEALTHCARE – Advocate Lutheran General Hospital - Park Ridge, IL

(2026-04 - 2026-08)

• Provided executive-level administrative support to the Vice President of Enterprise Imaging Services, Illinois Imaging Director, Manager of Clinical Operations, and radiologists across the Illinois Division, coordinating priorities and administrative workflows.
• Managed invoice processing and payment submissions for multiple vendors and departments, supporting accurate and timely financial administration.
• Coordinated physician onboarding from documentation through orientation, including licensing and credentialing materials, system access requests, training schedules, presentations, itineraries, and executive/physician communications.
• Owned annual tumor board conference scheduling by developing the master calendar, coordinating site assignments, confirming radiologist participation with site chairs, and distributing conference details to coordinators.
• Maintained physician databases, tracking spreadsheets, and financial records to support accurate reporting, documentation, and leadership follow-up.
• Processed and monitored timecards for Advanced Practice Providers and Imaging Services staff, supporting accurate and timely payroll submission.
• Coordinated meetings, conferences, and departmental projects through calendar management, document preparation, database maintenance, and stakeholder communication.

Administrative Assistant to Chief Administrative Officer & Revenue Cycle Director - INTEGRATED IMAGING CONSULTANTS, LLC. - Skokie, IL

(2023-03 - 2026-04)

• Provided direct executive-level support to the President, Vice President, Board Secretary, Treasurer, Chief Administrative Officer, Revenue Cycle Director, and Risk & Quality Manager, managing competing priorities and special projects in a fast-paced healthcare environment.
• Supported the Medical Executive Committee and Board of Managers by preparing agendas, board packets, formal meeting minutes, action-item tracking, and follow-up, helping leadership maintain visibility on decisions and next steps.
• Managed complex executive and administrative calendars, coordinated meetings, resolved scheduling needs, and proactively supported efficient use of leadership time.
• Drafted, edited, and distributed executive communications with a strong focus on accuracy, professionalism, confidentiality, and timely follow-through.
• Maintained a centralized repository of operational and business documentation with version control, accessibility, and regulatory compliance.
• Managed and updated the organization’s business website and Physicians’ Member Portal, ensuring accurate, timely, and professional content.
• Administered the centralized business phone system, screened calls, responded to inquiries, and routed communications appropriately.
• Supported Revenue Cycle operations through billing and medical record requests using ChartSwap.
• Coordinated centralized mail and internal communications, including intranet updates, announcements, and membership communications.
• Supported executive leadership with policies, guidelines, and procedures, including distribution and acknowledgment tracking.
• Coordinated annual education and compliance requirements and maintained accurate Member Group, Committee, and Physician rosters.
• Coordinated tumor board scheduling and physician onboarding, including credential creation, welcome communications, onboarding materials, logistics, reminders, and physician communications.
• Collaborated with IT to troubleshoot and resolve physician-facing technical issues, helping minimize workflow disruptions.
• Partnered with external auditors to collect, organize, and submit documentation for the 5500 Audit, supporting accurate and timely completion.
• Served as a key liaison among executive leadership, physicians, staff, auditors, and external stakeholders to maintain communication and operational continuity.

Clinical Administrative Assistant III - NORTHSHORE UNIVERSITY HEALTH SYSTEM - Evanston, IL

(2022-05 - 2023-03)

• Provided direct administrative support to the Department Chairman and Director of Obstetrics & Gynecology, supporting daily operations and leadership priorities.
• Coordinated departmental, business, and committee meetings, including agendas, materials, documentation, and follow-up.
• Managed confidential and sensitive communications on behalf of department leadership.
• Compiled reports and maintained data tracking in Microsoft Excel to support leadership review and decision-making.
• Maintained the Department Membership Directory and related administrative records.
• Monitored departmental expenses, reviewed accounting reports, reconciled invoices, and processed CME requests and expense reimbursements.
• Supported department leadership with special projects and strategic initiatives.
• Provided comprehensive office administration, including phones, emails, visitors, files, supplies, and documentation.
• Created and distributed department communications, including memos, flyers, and weekly updates.
• Maintained physician ER on-call schedules across multiple locations using SMARTWEB and processed patient and physician documentation in EPIC.
• Supported the Perinatal Depression Program by coordinating patient form completion.
• Coordinated candidate interviews, onboarding, and physician orientation while collaborating across teams to support efficient administrative operations.

Senior Administrative Assistant - NORTHSHORE UNIVERSITY HEALTH SYSTEM - Skokie, IL

(2018-04 - 2022-02)

• Provided executive-level administrative support to the Vice President, Assistant Vice President, two Directors, and ten Managers, serving as a primary administrative liaison to senior leadership.
• Proactively managed complex calendars and prioritized schedules to support executive time, departmental priorities, and operational efficiency.
• Coordinated meetings and events for 10–200 attendees, managing catering, logistics, materials, communications, and on-site execution.
• Collaborated with the Executive Assistant on departmental fundraising initiatives and in-office events, coordinating catering, setup, and logistics.
• Coordinated new-hire interviews, onboarding schedules, orientation materials, building access, parking, and employee setup.
• Managed supply requests for 200+ staff, including procurement, maintenance, work orders, key requests, and telecommunications service requests.
• Maintained department communication boards and internal displays, including service group boards, Service Value boards, and TV bulletin boards.
• Prepared employee recognition materials, including monthly anniversary certificates and quality assurance scorecards for management.
• Processed expenditure requisitions, travel requests, and purchase orders for department staff.
• Maintained employee databases for new hires, terminations, seating changes, and recruitment tracking.
• Submitted Requests for Service (RFS), Software/Service Requests (SSAR), and Contingent Worker Requests through PeopleSoft.
• Updated department and team distribution lists and partnered with Workforce teams on floor plans and seating charts.
• Served as the primary administrative liaison, organizing and expediting workflow through senior leadership offices.

Clinical Coordinator - RUSH UNIVERSITY MEDICAL CENTER - Chicago, IL

(2016-08 - 2018-03)

• Coordinated communication and administrative workflows among neurosurgeons, nurses, and clinical teams.
• Managed high-volume patient scheduling, calls, and appointment coordination using EPIC.
• Supported insurance verification, pre-authorization processes, patient documentation, front-desk operations, payments, records management, and patient intake.
• Supported departmental reimbursements, invoices, deposits, and surgical packet preparation while coordinating across clinical teams.

Patient Access Partner II - LOYOLA UNIVERSITY MEDICAL CENTER - Maywood, IL

(2015-08 - 2016)

• Provided administrative and operational support to clinical departments, coordinating patients, physicians, and staff to maintain efficient workflows.
• Managed high-volume incoming and outgoing calls, patient inquiries, scheduling reque