Rebecca Ingledew

A detail-oriented specialist working among C-Suite level executives with strong organizational skills, effective communication abilities, and creative resolution strategies. Proficient in coordinating events, managing calendars, and maintaining records. Excels in project management and meeting facilitation to significantly improve collaboration workflow and productivity.

Dependable and ambitious professional, bringing 10 years of experience in strong administrative support skills to enhance office operations.

Administrative Assistant to Executive Director at TriMet (2025-05 – 2025-11)

Supported executive director with advanced technical writing, financial transaction management, and AI-powered analytics reporting.

• Implemented advanced technical writing to draft, edit, and proofread letters, emails, reports, presentations, policies, and SOPs in compliance with government standards for executive management approval
• Resolved discrepancies and processes accounts payable. Records, tracks deadlines, and maintains documentation and logs of financial transactions, ensuring that charges have been posted to designated government billing codes
• Utilized AI CoPilot platforms to build analytic reports, boost productivity, and manage project delegation across cross-functional teams to produce effective data-driven deliverables

Administrative Partner to Senior Director at Intel (2023-02 – 2024-08)

Contract role managing office logistics, calendar management, and international correspondence for senior director.

• Supervised conference room bookings, office logistics, catering arrangements, facility maintenance, and overall function of the onsite and remote workplace
• Vetted requests for Senior Director's calendar, scheduling their daily, weekly, monthly, and quarterly meetings while actively managing conflicts to ensure optimal time management
• Maintained correspondence with international bureaus within Intel's network across all time zones

Executive Assistant to CEO at Network Optix (2021-11 – 2022-05)

Contract role preparing executive reports, managing CEO's calendar and contacts, and processing access requests.

• Prepared bi-weekly reports on sales figures, budget expenditures, and personnel statistics to CEO and CFO
• Oversaw and tracked the process of action items necessary to board meetings, domestic/international travel accommodations, company memos, and professional/personal appointments for CEO
• Managed CEO's book of contacts, kept track of periodic communication to establish correspondence among priority contacts and nurtured exceptional relations with business partners/stakeholders
• Organized and prioritized data entry/access requests received via ServiceNow, Outlook email, and Slack
• Reviewed/audited customer profiles to address their specific needs for secure building access
• Monitors high frequency of monthly work volume averages 12-16,000 access changes within internal and external personnel

Global Access Administrator at Nike (2021-06 – 2021-11)

Contract role managing data entry and access requests with high volume processing.

• Organized and prioritized data entry/access requests received via ServiceNow, Outlook email, and Slack
• Reviewed/audited customer profiles to address their specific needs for secure building access
• Monitors high frequency of monthly work volume averages 12-16,000 access changes within internal and external personnel

Senior Executive Assistant at PayPal (2020-06 – 2021-06)

Contract role managing calendars for 4 VP executives and organizing company events during pandemic.

• Managed 4 VP Executives' calendars, meetings, and work-life schedules via Microsoft Outlook and Slack
• Boosted morale by executing company team-building initiatives, company wellness events, and training programs via Zoom, Outlook, and Microsoft Teams during lockdown
• Served as the main point of contact for all VPs and delegated tasks to reduce executive workload and improve cross-functional communication

Executive Administrative and Marketing Assistant to CEO at Keller Williams (2019-02 – 2020-06)

Supported CEO in real estate operations including transactions, property staging, and marketing.

• Coordinated loan applications, appraisals, and transactions between buyers, sellers, underwriters, and CEO
• Oversaw residential property inspections and renovation projects while incorporating popular interior design trends to stage properties for optimal market appeal. Hosted open houses to engage potential buyers and cultivate long-term client relationships.
• Marketed properties using online social media presence and closed over 15 residential sales over the span of one year

Claims Adjustment Specialist at Farmers Insurance (2018-10 – 2018-12)

Managed high volume of insurance claims with focus on legal compliance and efficient resolution.

• Managed a high volume of auto, home, and life insurance claims with legal compliance. Ensured prompt and accurate resolutions with a 25% reduction in backlog
• Supervised and monitored CRM software to build and maintain strong relationships with possible leads and preexisting clientele
• Garnered evidence and investigated claims, documented testimonials, and pursued best practices for policyholders and insurance agency.

Social Media Content Creator and Manager at LA Blast Dance (2018-08 – 2018-10)

Contract role managing social media platforms and designing web advertisements.

• Curated and managed social media platforms of the clientele to induce website traffic for revenue
• Designed web advertisements to appeal to consumers by analyzing market patterns and utilizing feedback
• Implemented daily effective communication across all platforms and emails

Administrative Analyst Intern at Saratoga City Hall (2018-04 – 2018-09)

Organized community events and managed social media presence for civic engagement.

• Organized vendors, activities, and sponsors for community-building events to outreach and promote civic engagement
• Broadcasted and maintained an active presence on social media platforms to promote and engage with residents, fostering a sense of community involvement
• Analyzed data and tracked community feedback, survey results, and participation trends to measure program effectiveness and inform future project initiatives.

Occupational Behavior Technician at A is for Apple (2016-04 – 2018-03)

Provided behavioral therapy and educational support for children on the autism spectrum.

• Trained, certified, and recognized as a Behavior Technician in the National Provider Healthcare network
• Communicated effectively with parents and therapists to create specialized safety plans with an emphasis on building cognitive skill acquisition programs, sensory safe activities, and educational support.
• Provided nurturing care for children on the Spectrum by utilizing Applied Behavior Analysis (ABA), crisis intervention, personal care with positive reinforcement and structure to routine.