SALES COORDINATOR - Visit Newport Beach - Newport Beach, CA
(2022-01)
- Sales team coordination and administrative support
- Trade show logistics and event coordination
- CRM management and client tracking
- Proposal preparation and sales material development
- Calendar management and travel coordination
- Contract, and funds processing for partner hotels
- Multi-project coordination and deadline tracking
- Vendor, partner hotel, client, and stakeholder communication
ESCROW ASSISTANT - Prominent Escrow Services - Newport Beach, CA
(2021-01 - 2022-12)
- Open and manage escrow files, ensuring accurate documentation and compliance with transaction requirements.
- Prepare closing statements and coordinate signing appointments with clients and stakeholders.
- Communicate with lenders, agents, and clients to facilitate smooth transactions.
- Ensure timely processing and organization of all escrow documentation.
ESCROW ASSISTANT - The Escrow Connection - Palm Springs, CA
(2020-01 - 2021-12)
- Opened orders and established escrow files after receiving purchase agreements
- Scheduled signings and collected required documentation
- Obtained insurance and HOA documents
- Maintained communication with lenders, brokers, and borrowers
- Processed deposits and distributed forms and preliminary title reports
PRIVATE EVENTS COORDINATOR - Mission Hills and Indian Wells Country Clubs - Rancho Mirage, CA
(2019-01 - 2020-12)
- Met with clients to plan event details and logistics
- Finalized contracts and coordinated deposits to secure event space
- Created and distributed BEOs in collaboration with food and beverage teams
OFFICE COORDINATOR - Encore Event Technologies - Palm Desert, CA
(2017-01 - 2019-12)
Onsite at JW Marriott
- Coordinated daily operations with Marriott event staff for audiovisual needs
- Supported trade shows and exhibit booth AV sales
- Managed billing and administrative office duties
- Supported 8 sales managers with contract preparation and finalization
- Coordinated client site visits, accommodations, and amenities
- Maintained weekly sales revenue reports using Delphi (CRM)
SALES ADMINISTRATIVE ASSISTANT - Balboa Bay Resort - Newport Beach, CA
(2013-01 - 2015-12)
FRONT OFFICE SUPERVISOR - St. Regis Monarch Beach Resort - Dana Point, CA
(2007-01 - 2011-12)
- Supervised front desk operations and a team of approximately 20 employees
- Managed guest services, scheduling, and payroll processing
- Resolved guest concerns to maintain high service standards
