Administrative Coordinator - Healthright360 - Los Angeles, CA
(2024-05 - 2025-09)
- Managed daily Operations for a busy MRCP program.
- Expertly coordinate medical logistics, transportation, and appointment scheduling for over 200 MCRP program clients, ensuring timely access to essential care.
- Manage all client medical and mental health needs with efficiency and compassion.
- Responsible for the careful distribution of medication as required, CPR and FIRST AID certified, along with the Crisis Management team.
- Served as liaison between vendors, suppliers, clients and staff members.
Office Coordinator/Operations - Fox Corporation - Los Angeles, CA
(2011-04 - 2023-07)
Oversaw and served as first contact, supported all Office management and Production duties, including maintaining common areas and meeting room calendars.
- Managed outside vendors and supply companies needed for the facility.
- Received and sorted incoming and outgoing mail and deliveries.
- Tracked and ordered supplies and any personal equipment for staff.
- Partnered with Facilities and the Office of the building for maintenance JSBs.
- Coordinated with the IT department on office equipment and software.
- Liaised with building management for maintenance needs and operations.
- Collaborated with other departments to exchange information and take appropriate actions.
- Receive and direct incoming calls to appropriate personnel/voicemail.
- Act as first point of contact for visitors; greet with a welcoming demeanor and follow security protocols.
- Manage front-of-house operations: visitor registration, logging inquiries, controlling door access, escorting guests.
- Issue visitor passes and parking validations.
- Schedule and prepare meeting/conference rooms (setup, catering, tech equipment).
- Request building and housekeeping services as needed.
- Perform clerical duties: distribute office packages, order office supplies.
- Track incoming/outgoing packages, mail, and freight; arrange messenger services.
- Arrange hospitality services (transportation, tickets, reservations).
- Follow defined procedures to solve straightforward problems under close supervision.
- Assist with employee engagement events and activities.
- Maintain reception area and public spaces (clean, tidy, furniture in place).
- Report and record faults with furniture, fixtures, and equipment.
- Serve as emergency point of contact and floor warden during drills/evacuations.
- Perform other ad hoc duties as assigned by the supervisor.
- Working knowledge of equipment, systems, quality control, and troubleshooting within the area of responsibility (Electrical, HVAC, Water Treatment, Plumbing, Construction, Painting, Landscape, and Maintenance).
Referral Coordinator/Facilities Coordinator - UCLA MEDICAL GROUP - Los Angeles, CA
(1997-07 - 2008-03)
- Managed a busy Referral office, assisted patients with all aftercare referrals.
- Managed all Facilities/Office maintenance requests, office moves, Furniture delivery, and repair.
- Worked with IT for Computer or software needs, also responsible for all building maintenance, HVAC, Plumbing, Electrical, and Landscape.
