Sally Marie

Detail-oriented Bookeeper with 16 years of experience managing accounts payable and receivable, reconciling bank statements, and preparing financial statements. Proficient in QuickBooks desktop, QuickBooks online and Excel, consistently ensuring accurate and timely financial reporting.

Administrative Bookkeeper - Heidi's Events & Catering

(2024-11)

• Administrative Assistant to the CEO & COO
• Accounts Payable/Accounts Receiveable
• Event Costing
• Bank, Credit Card, Event, Petty Cash monthly reconciliation
• Inventory
• Purchase office/event supplies as needed
• Manage building maintenance
• Payroll to ADP, Monthly reporting
• Venue commissions
• Human Resources assistant, Onboarding for new employees
• Assist with IT, manage users for all applications as needed

Office Manager / Head Bookkeeper - Taylor and Associates

(2023-07 - 2024-09)

Reason for Leaving: Incompatible with personal goals and corporate ethical standards

• Establish new QuickBooks start-up file & transferred from Plantiff software
• Self taught in previous Plantiff software & adapted to office processes & procedures
• Established new procedures for complex files
• Daily clients & business accounts receivable/payable
• Client/Vendor ACH via Single-Point, issue maintenance, NOC
• Submitted bi-monthly payroll via ADP
• Monthly Reconciliations for multiple accounts & provided weekly budget reports
• Daily & monthly close-out audits
• Trained all employees in QuickBooks
• Provided employee packets, HR, & assisted in tracking time/PTO
• Point of Contact for all client ledgers & financial accounts
• Created & maintain P&L budget
• Provide monthly finance reports

Bookkeeper - Independent Contractor

(2017-06)

Reason for Leaving: Project Completed

• Establish QuickBooks file & transferred data from spreadsheets into QuickBooks
• Monthly Reconciliations
• Entered backlogged data from 2019 - present
• Educated owner on QuickBooks
• Prepared accounts for CPA to file taxes
• Entered & submitted vendor payments
• Monthly payroll & payroll liabilities
• Answer phones, emails, scan, filing, archiving
• Accounts payable/receivable, invoicing, payroll, payroll liability taxes, process customer payments
• Quarterly and Annual Sales Taxes, File 1099s
• Quickbooks, Freshbooks, QuickBooks Online

Finance Director - The Human Jib

(2022-07 - 2023-07)

Reason for Leaving: Project Completed

• Establish QuickBooks file & transferred data from spreadsheets into QuickBooks
• Monthly Reconciliations
• Entered backlogged data from 2019 - present
• Educated owner on QuickBooks
• Prepared accounts for CPA to file taxes
• Entered & submitted vendor payments
• Monthly payroll & payroll liabilities

Accounting/Bookkeeping Administrator - Community Landscape Management

(2021-02 - 2023-09)

Reason for Leaving: Project Completed

• Establish QuickBooks file & transferred all data to new file
• Assisted in creating new procedures
• Trained employees in QuickBooks
• Monthly Reconciliation & provided financial reports to owners
• Accounts Receivable
• Prepared day to day bookkeeping for accountant
• Assist as back up to front office
• Inventory Management with job costing

Head Bookkeeper - Expert HOA Management

(2020-02 - 2022-02)

Reason for Leaving: Relocated to Phoenix

• Manage financials for over 70 associations
• Monthly financial reports
• Accounts payable/receivable
• Customer service
• Preparing monthly, quarter or annual statements for all homeowners
• Reconcile monthly bank accounts
• Answer phones, emails, scanning, filing, organizing, archiving, mail merges via Microsoft Excel and Word
• Create new procedures, meet deadlines, create spreadsheets, delegate duties in office
• QuickBooks Enterprise desktop

Office Manager - AV Tech Systems, Inc. dba ASL Home Entertainment Group

(2014-05 - 2017-12)

Reason for Leaving: Focus on Bookkeeping business

• Answer phones, emails, scan, faxes, filing, create spreadsheets, purchase office supplies, retrieve proper documents for contracts and fill out vendor applications, website updates, develop and implement any systems as needed
• Accounts Payable/Receivable, Job Costing, Payroll, Payroll Liability Taxes, Billing, Collections, Bank and Credit Card reconciliations via QuickBooks

Administrative Assistant - Axiom Tax, LLC

(2014-01 - 2014-04)

Reason for Leaving: Seasonal Employment

• Answer phones, schedule and confirm appointments, greet clients, filing, restock supplies, clean office, manage NW office when needed
• Compile tax packets, receive client payments, scan documents into ProSeries DMS, word processing

Administrative Assistant/Secretary - Temple Emanu-El

(2012-04 - 2013-10)

Reason for Leaving: Company-wide Restructuring

• Answer phones, incoming/outgoing mail including bulk mailing via Pitney Bowes Smart-Mailer, postage machine
• Weekly and Monthly mail merge letters created, designed and updated event spreadsheets
• Processed daily deposit via QuickBooks and credit cards via credit machine, forwarded website payment confirmations to proper department
• Self-taught to use programs such as In-Design and Chaver-ware by creating weekly bulletin, flyers and member reports
• Assisted the Executive Director and office when needed

Assistant/Secretary - Robert E. Hinske, CPA

(2011-02 - 2011-05)

Reason for Leaving: Seasonal Employment

• Answer phones, schedule appointments, compile clients' tax packets, incoming/outgoing mail
• Monthly clients' bank reconciliation, State and City sales reports, accounts payable/receivable

Office Manager / Co - Owner - VS Concrete Construction

(2008-01 - 2009-12)

Reason for Leaving: Economic Closure

• Managed all accounting jobs such as accounts payable/receivable, billing, payroll, invoices, purchase orders, receipts utilizing QuickBooks
• Daily office functions such as answer phones, send/receive faxes, distributed emails
• Purchased office supplies

Group Reservation Coordinator - Westin La Paloma Resort and Spa

(2004-04 - 2006-07)

Reason for Leaving: Family Manager

• Specialized in social and catering groups including weddings, reunions, social parties and conferences
• Inputting group contractual agreements, corporate rates and group accommodations
• Assisted reservationist by accessing and retrieving information from Delphi into Galaxy UX and daily printing of Sales recap
• Monitoring Group commitments, entering all group rooming lists and tracking all inter-departmental reservations
• Daily interaction with clients during their events including resume updates and pre-conference meetings
• Assisted Sales Reporting System Analyst by printing night audit reports and utilizing reports for accuracy of prior room nights and room revenue
• Printed and distributed certain manager reports such as Posting Adjustment Report, In House by Market Code Report and completed PCR worksheet

Front Desk Agent - Westin La Paloma Resort and Spa

(2002-10 - 2004-04)

Reason for Leaving: Advancement within

• Provided excellent customer service by daily interaction with guests
• Processed payments via cash drawer and credit card payments
• Printed and Distributed daily reports
• Continually organized and stock supplies
• Answer phones

Guest Service Representative - Holiday Inn

(2001-01 - 2003-03)

Reason for Leaving: Advancement at Westin La Paloma Resort and Spa

• Provided excellent customer service by daily interaction with guests
• Processed payments via cash drawer and credit card payments
• Printed and distributed daily reports
• Continually organized and stock supplies
• Inbound and outbound calls via PBX console
• Two-way radio
• Night Audit when Needed
• Balanced transactions from restaurant, bar and front desk
• Printed and distributed nightly and daily reports
• Cross referenced daily transactions for accuracy
• Back up, shut down and retrieve hotel system

Office Assistant - T.L. Roof & Associates

(2000-05 - 2000-08)

Reason for Leaving: Seasonal Employment

• Filing, copying, faxes, word-process notes
• Assist office when needed