Sarah Posson

Dynamic and highly resourceful Executive Assistant with 15+ years of experience supporting executives, business owners, and leadership teams in fast-paced corporate, hospitality, property management, and operations environments. Expertise in executive calendar management, household and lifestyle management, event coordination, office administration, vendor relations, travel logistics, HR support, marketing initiatives, and confidential business operations.

Compliance Coordinator - Vertical Systems Analysis (VSA) - New York, New York

(2025-01 - 2026-10)

• Ensured elevator and escalator systems complied with state and federal safety regulations, codes, and inspection requirements.
• Managed compliance documentation, filings, inspection reports, violation tracking, and regulatory records for commercial and residential properties.
• Supported consulting and inspection services through safety testing assistance, technical reporting, and operational evaluations.
• Coordinated with building owners, property managers, contractors, and inspectors regarding required safety corrections and compliance updates.
• Assisted with survey reporting, equipment evaluations, repair documentation, and maintenance compliance for vertical transportation systems.
• Monitored changing compliance standards and maintained accurate records to support regulatory audits and inspections.

Executive Assistant | Office Manager | Event Coordinator | Property Manager - Captain JP Cruise Line - Troy, NY

(2017 - 2024)

• Provided high-level executive support including calendar management, confidential correspondence, operational coordination, and business oversight.
• Coordinated and managed large-scale corporate and private events aboard a 600-passenger cruise vessel.
• Oversaw office operations, vendor communications, executive meetings, travel arrangements, and client relations.
• Managed yachts and multiple properties including maintenance coordination, inspections, licensing, vendor scheduling, and insurance tracking.
• Supervised and trained a team of 20 employees including scheduling, payroll coordination, onboarding, and staff development.

Executive Assistant | Event Coordinator | Property Manager - Transfinder - Schenectady, NY

(2016 - 2022)

• Served as trusted Executive Assistant and gatekeeper to the CEO, managing business, personal, and family calendars with exceptional discretion.
• Supported the CEO and immediate family members by managing multiple households, coordinating household staff, maintaining a fleet of vehicles, and organizing family schedules and events.
• Served as Property Manager for commercial, residential, and vacation properties, overseeing maintenance coordination, vendor management, inspections, scheduling, and overall property operations.
• Coordinated executive meetings, conferences, travel itineraries, accommodations, and corporate events.

Executive Assistant | Property Manager | Event Planner - Burns Management - Albany, NY

(2009 - 2016)

• Managed president's calendar, confidential documentation, scheduling, and daily office operations.
• Oversaw residential and commercial property operations including leasing, inspections, maintenance coordination, tenant relations, and vendor management.
• Created employee handbook materials, onboarding programs, uniform policies, and training procedures.

International Customer Service Representative - Fortitech Inc. - Schenectady, NY

(2003 - 2007)

• Trained customer service representatives internationally across Malaysia, Mexico, and Denmark.
• Managed international customer accounts, order processing, logistics support, and production coordination.

Associate - Business Administration & Marketing - SUNY Schenectady County Community College (2003)