GL Accountant - BIN TO BOTTLE, LLC - 110 Camino Oruga, Napa CA 94558
(2024-10)
- Manages accounts payable for multiple entities and vendors, monitor AP Aging.
- Categorizing expenses and ensuring bills and invoices are paid in a timely and accurate manner while adhering to department procedures and GAAP guidelines.
- Resolves and documents invoice and payment discrepancies. Handles vendor inquiries, follow up and statement reconciliations. Establish and maintain relationships with new and existing vendors.
- Bank, Credit card and GL account reconciliation.
- Controls small petty cash funds; authorizes disbursement and fund replenishment; prepares necessary entries.
- Manages office supplies and services within defined limits. Incoming and Outgoing mail distribution.
- Purchasing and tracking costs to projects for all internal departments including lab, winemaking, production and bottling.
- Assists with month end/year end close including 1099 filing
- Ensure compliance with federal, state, and company policies, procedures, and regulations under Controller's guidance.
- Records daily deposits in the accounting system, then prepares the deposit using a remote capture device.
- AR Aging, locate and monitor overdue accounts. Contacts customers to determine reasons for overdue payments and review the terms of sales, services, or credit contracts with COO
- Managing AP inbox and tracking insurance and contract renewals for all clients and contractors
- Work with sales to provide quotation to customers at initial contact and review agreements
- Monthly recurring and non-recurring billing to active clients
Accounting Specialist - TREFETHEN WINERY - 1160 Oak Knoll Ave, Napa CA 94558
(2024-04 - 2024-10)
- Manages accounts payable for multiple entities and vendors, monitor AP Aging.
- Categorizing expenses and ensuring bills and invoices are paid in a timely and accurate manner while adhering to department procedures and GAAP guidelines.
- Resolves and documents invoice and payment discrepancies. Handles vendor inquiries, vendor acc reconciliations. Establish and maintain relationships with new and existing vendors.
- Bank, Credit card and GL account reconciliation.
- Controls small petty cash funds; authorizes disbursement and fund replenishment; prepares necessary entries.
- Manages office supplies and services within defined limits.
- Assists with month end/year end close for all wineries, farming, and vineyard entities.
- Ensure compliance with federal, state, and company policies, procedures, and regulations under Controller's guidance.
- Records daily deposits in the accounting system, then prepares the deposit using a remote capture device. Prepares monthly cash deposits and schedules courier for pick up.
- AR Aging, locate and monitor overdue accounts. Contacts customers to determine reasons for overdue payments and review the terms of sales, services, or credit contracts with Trade Sales Administrator or VP of Sales, as needed
- Managing AP inbox as well as all Incoming and Outgoing mail distribution
- Bill back distributor accounts and track sales commissions
Administrative / Accounting Technician - NAPA COUNTY OFFICE OF EDUCATION - 2121 Imola Ave, Napa CA 94559
(2020-01 - 2023-03)
- Receive all incoming mail, sort and deliver to various internal departments and school districts
- Make customer service/collection phone calls to ensure prompt payment of invoices (billing retirees for health coverage + billing back school districts and government agencies as per MOU and service agreements)
- Initiating all contracts and agreements with school districts, vendors and other government agencies on behalf of CBO, ensuring all contracts have necessary paperwork, maintaining and filing all executed contracts / agreements on shared drive for CBO access
- Monthly time & effort reporting for budget purposes
- Tracking of employee leave / absences
- Creating and maintaining customer / vendor accounts in systems like QuickBooks, Digital Schools and Escape
- Receive and verify all monies, cash and check payments, reconcile with outstanding invoices and issue receipts
- Billing retirees monthly for ongoing medical insurance, receiving payments and follow up on overdue insurance with cancellation notice
- Process vendor payments including employee expense reimbursements
- Prepare bank deposits for Treasury
- Work on budgets under Fiscal Director's guidance
AR Coordinator - EAST BAY TIRE COMPANY - 2200 Huntington Dr Fairfield CA 94533
(2019-02 - 2020-01)
- Receive all incoming mail, sort and deliver to various locations, AP, HR, CFO and other admin staff
- Make customer service/collection phone calls to ensure prompt payment of invoices including finance charges
- Review and post customer payments to A/R system including cash, checks, credit card, online, ACH and wire payments
- Take customer payments over the phone and apply to respective invoices
- Prepare daily bank deposits, scanning checks and reconciling into the bank's portal and doing bank runs for cash deposits
- Investigate/resolve billing discrepancies, look up signed copies and PO numbers for disputed invoices
- Post customer return and adjust credits into AR system and send credit memos to customers
- Email invoices through EasyPDF for electronic customers & also print and mail invoices twice a week
- Run finance charges and monthly account statements and mail before cutoff date
- Maintain file of sales & service orders, invoice copies, credit memos and contra credits
- Process new credit applications, request trade references and pull and review D&B report
- Coordinate with Sales Representatives / locations regarding the status of credit applications
- Organize and maintain complete customer credit files in our database as well as hard copy files
- Work on special projects as directed by the A/R Credit Manager and perform other tasks as needed
Mortgage Operations Assistant II - TRAVIS CREDIT UNION - 1 Travis Way, Vacaville CA 95687
(2017-10 - 2019-02)
- Pre-process each file to see it complete before assigning it to different Loan Consultants
- Contact members and email them a needs list, mail out Disclosure package
- Assist all Loan Consultants with their files by doing daily follow-up
- Originate loan in LOS, fill in application with borrower details, request escrow/title fees and order initial disclosures within RESPA/TRID guidelines
- Assist borrowers in setting up their electronic access to our loan center for smooth application process and e-signing all disclosures
- Review files/ documents and provide updated needs lists to members, explaining the different stages of loan and providing update on their application from origination through to closing and funding
- Answer all incoming phone calls, direct prospects and leads to Loan Officers
- Make appointments for all Loan Officers when needed
- Liaise with real estate, insurance agents, HOA and escrow companies throughout the process as needed
- Ordering appraisal, tax transcripts, ordering verification of employment, verification of mortgage for files as requested by origination or processing team
- Run AUS for different types of loans (DU, LP) identifying PIW eligible files at initial stage of loan for benefit to member
- Working on PTD and PTF conditions together with processing to ensure all loans fund and close within COE and lock expiry dates
Loan Advisor Assistant / Processor - RPM MORTGAGE, INC. - 1801 Oak Street Napa CA 94559 USA
(2016-01 - 2017-10)
- Assist all Loan Officers with their client loan applications / files
- Originate loan in LOS, fill in application with borrower details, request escrow/title fees and order initial disclosures within RESPA/TRID guidelines
- Assist borrowers in setting up their electronic access to our loan center for smooth application process and e-signing all disclosures
- Review files/ documents and provide needs list to borrowers, explaining the different stages of loan and providing update on their loan application from origination through to closing and funding
- Answer all phone calls, direct prospects and leads to Loan Officers
- Make appointments for all Loan Officers
- Liaise with real estate, insurance agents, HOA and escrow companies throughout the process as needed
- Ordering office supplies, receiving and filing invoices and forwarding to Accounts Payable for payment on a weekly basis
- Ordering tax transcripts, ordering verification of employment, verification of mortgage for borrowers
- Scrub file to ensure it is complete before submitting to underwriting and clear to close
- Ordering credit reports with advantage credit and core logic, working on rescore and ordering credit supplements
- Run AUS for different types of loans (DU, LP) identifying PIW eligible files at initial stage of loan for benefit to borrower
- Ordering appraisals depending on property and loan type
- Reviewing appraisal report and additional review reports for accuracy before forwarding to Underwriting and borrowers
- All secretarial work for loan agents
- Providing borrowers with information on FHA, VA, and conventional loans, explain different requirements and procedures involved
- Ordering re disclosures following Change in Circumstances, Rate Lock, ordering Initial closing disclosure upon conditional approval and ordering final lo
