Sherese Spears

Accurately posting payments in Boston Post and Yardi, researching discrepancies, and maintaining accurate accounting records and supporting documentation. Maintain organized and accurate accounting records, including payment documentation, remittance advice, check stubs, reconciliation reports, and audit support materials; provide documentation to Accountants, Regional Managers, and auditors as requested. Prepare and track financial adjustments, abatements, write-offs, and payment requests.

Accounts Receivable Specialist at John Stewart Company (2025-02 – Present)

• Accurately posting payments in Boston Post and Yardi, researching discrepancies, and maintaining accurate accounting records and supporting documentation.
• Maintain organized and accurate accounting records, including payment documentation, remittance advice, check stubs, reconciliation reports, and audit support materials; provide documentation to Accountants, Regional Managers, and auditors as requested.
• Prepare and track financial adjustments, abatements, write-offs, and payment requests.
• Communicate directly with the San Francisco Housing Authority (SFHA) to research and resolve payment discrepancies, follow up on outstanding requests, and ensure timely and accurate processing of subsidy payments.

Revenue Manager at Brick & Timber (2023-01 – 2024-11)

• Managed rent subsidy receivables for a large-scale residential portfolio of 3,000 units, ensuring timely and accurate posting of tenant payments and housing assistance (HAP) within established SLAs.
• Prepared subsidy delinquency and revenue reports weekly, reviewed reconciliation reports and escalated high-risk findings.
• Corresponded directly with Accounting, Property Managers, housing authorities, APMs to resolve underpayments and contract rent discrepancies.
• Improved check scanning and logging process for payments from tenants, housing programs, and utility companies, increasing accuracy and efficiency.
• Organized and maintained HAP contracts and subsidy documentation.
• Addressed tenant billing inquiries, assisted with ledger reviews, and resolved disputes in collaboration with accounting and legal teams, including eviction coordination.

Property Administrator at Unire Real Estate Group (2021-07 – 2022-12)

• Supported property operations by preparing and reviewing legal documents, including contracts and notices.
• Maintained an organized filing system for leases, contracts, insurance certificates, and vendor documentation.
• Processed invoices, prepared reimbursement reports, and maintained accurate financial records.
• Managed vendor and tenant insurance tracking, ensuring compliance with contractual and regulatory requirements.
• Created and managed maintenance service contracts and coordinated vendor communications and scheduling.

Leasing Consultant at Prometheus Real Estate Group (2020-01 – 2021-05)

• Managed tenant files, including renters' insurance updates, PG&E account collection, and generating addendums.
• Coordinated move-in/out procedures and handled prorated fees.
• Prepared weekly occupancy and leasing reports and conducted market surveys, issued tenant notices for late payments, renovations, and service interruptions.
• Manage social media and external communications, ensuring brand consistency and public engagement, and organized neighborhood events and designed engaging newsletters.

Office Manager at KTF Unlimited Concepts (2019-12 – 2020-12)

• Oversaw daily office operations, providing administrative support.
• Managed office budgets, processed invoices.
• Managed payroll, ensuring accurate pay, deductions, and employee records.
• Scheduled meetings and coordinated travel arrangements
• Supervised administrative staff and provided training, managed employee attendance.
• Served as the main point of contact for internal and external stakeholders.

AA in Business Administration – Foothill College (2020-09 – 2022-06)