Tracy Matthies

Strategic and results-oriented Budget Analyst and Administrative Officer with nearly three decades of comprehensive experience in federal government operations. Specialized in financial management, human resources, procurement and federal contracting, compliance, and multi-site operations. Known for leveraging advanced analytical tools, streamlining processes, and delivering measurable improvements in efficiency, cost control, and regulatory compliance.

Adept at fostering relationships across federal, state, and tribal partners, leading administrative services to support complex programs, and efficiently managing financial targets to achieve mission success. Proven record of managing budgets exceeding $11M, supervising large-scale relocations, and supporting organizational change with a results driven, solutions-focused approach.

PROFESSIONAL EXPERIENCE

U.S. Fish & Wildlife Service – Sea Lamprey Control Program, Marquette, MI

Budget Analyst (GS-0560-12) – Apr 2024 – Apr 2025

Administrative Officer (GS-0341-11) – Oct 2005 – Apr 2024

• Developed and managed $11.5M annual budget spanning multiple accounts and project activities supporting 115+ positions, operational expenses, and multi-state field activities.
• Developed SAP FBMS (ERP System) queries and Excel dashboards to provide real-time financial tracking and projections for leadership.
• Served as primary liaison to the Great Lakes Fishery Commission, overseeing all cost recovery, invoicing, and financial reporting with zero audit findings.
• Managed federal contracting and simplified acquisition actions exceeding $350K annually, including contracts, grants, and cooperative agreements.
• Held DOI Contracting Officer Warrant (2005–2012) with purchasing authority up to $100K; ensured all acquisitions complied with FAR.
• Oversaw HR processes and time and attendance reporting for more than 100 staff annually, including position descriptions, seasonal and permanent hiring, promotions, benefits, personnel actions and separations.
• Implemented SOPs, SharePoint site for Administration, and process documentation to streamline administrative workflows and improve service delivery.
• Supervised property and fleet operations for 3,000+ assets, managing surplus property sales generating $350K+ annually for reinvestment.
• Directed a 30,000 sq. ft. office relocation involving GSA lease negotiation, space design, security compliance, and IT integration.
• Coordinated medical surveillance compliance for all field personnel, maintaining sensitive records per privacy regulations.
• Supervised administrative staff across multiple offices, creating a continuity book with training resources to improving cross-location communication and efficiency.

Administrative Officer (GS-0341-09) – Aug 2001 – Oct 2005

Budget Technician (GS-0561-07) – Aug 1999 – Aug 2001

• Developed and managed a $1.2M budget for Ecological Services and Fishery Resources offices, ensuring precise allocation and compliance across 30+ accounts.
• Built and maintained Oracle DataMart and Paradox BTS tracking systems, improving budget accuracy and reporting efficiency.
• Served as Contracting Officer with delegated authority; developed SOWs, conducted vendor market research, and awarded contracts per FAR.
• Coordinated grants and cooperative agreements, ensuring proper documentation and timely reporting of deliverables.
• Managed HR functions including recruitment actions, onboarding, performance reviews, time and attendance reporting, and provided benefits administration assistance.
• Oversaw all official travel operations, ensuring compliance with federal travel regulations and cost-effective arrangements.
• Acted as IT support lead, troubleshooting and maintaining office systems, and training staff in technology use.
• Supervised building operations, liaising with GSA and landlords to maintain safe, functional work environments.

Administrative Technician (GS-0303-06) – May 1998 – Aug 1999

• Managed $600K operational budget, tracking expenditures and preparing detailed reports for leadership.
• Procured goods and services under micropurchase authority, ensuring cost-effectiveness and timeliness.
• Performed HR and time and attendance functions, maintaining precise personnel and attendance records.
• Provided IT support, maintained office equipment, and ensured uninterrupted operations.
• Served as first point of contact for the public, providing information and administrative assistance.

Secretary (GS-0318-05) – Dec 1995 – May 1998

• Provided high-level administrative support to the Park Superintendent and Ranger Division, ensuring operational efficiency.
• Prepared official correspondence in compliance with NPS and DOI standards.
• Monitored division budgets, tracked expenses, and certified purchases.
• Coordinated travel arrangements and reconciled associated expenses.
• Maintained IT systems, communications equipment, and office technology.

Medical Technologist (MT), ASCP, NCA – Aug 1995 – Dec 1995

• Performed clinical laboratory testing in hematology, chemistry, microbiology, and immunohematology.
• Maintained and calibrated laboratory equipment to ensure accurate results.
• Prepared reagents, documented results in LIS, and adhered to quality control standards.
• Communicated with physicians to report and interpret critical results.

• Northern Michigan University, Marquette, Michigan, 09/1991 – 05/1995
• Major: Medical Technology
• Minor: Human Biology and Chemistry
• Overall GPA: 3.18
• Degree: Bachelor of Science, Medical Technology