Bookkeeper at Valera & Accountants (2007-01 – 2011-12)
Provided Tax services, Accounting and QuickBooks services, Financial and Business services, including not for profit and grant accounting.
- Created customer invoicing and statements, post payments, collect past due payments, create relationships with customers, adjustments to post misapplied checks, billing errors, retro credits and debits, write offs. Run and manage aging reports. Bank account reconciliations. Positive pay through the bank.
- Responsible for the entire payroll cycle with QuickBooks and related journal entries, address employee payroll questions and research. Create 1099's.
Bookkeeper at Valera & Accountants (2018-10 – Present)
Provided Tax services, Accounting and QuickBooks services, Financial and Business services, including not for profit and grant accounting.
- Created customer invoicing and statements, post payments, collect past due payments, create relationships with customers, adjustments to post misapplied checks, billing errors, retro credits and debits, write offs. Run and manage aging reports. Bank account reconciliations. Positive pay through the bank.
- Responsible for the entire payroll cycle with QuickBooks and related journal entries, address employee payroll questions and research. Create 1099's.
Staff Accountant at PlanetRisk Inc. (2013-01 – 2017-12)
Processed full cycle accounts payable, invoiced and posted receipts from customers through QuickBooks, processed full cycle payroll first through Fidelity then through Ascentis and worked closely with HR and Accounts Payable. Maintain inter-company invoicing and balance reconciliation, reconciled general ledger accounts, created journal entries, assisted Director of Accounting with month end close.
- Assisted with implementation of Beanworks accounts payable program and Ascentis payroll. Managed the programs; for example, creating and/or adjusting the organizational chart for approvals, etc.
- Reconciled all bank statements, bank liaison; acquired vendor/customer contracts in order to ensure meeting requirements and coded/paid accordingly, assist with providing auditors required information, create chart of accounts, create monthly closing reports, create payroll reports, trained employees on new cloud software like Expensify, Beanworks, and Deltek Time.
- Managed the preparation, review and submission of complex invoices for federal government Contract billing types, Time and Material (T&M) and Firm Fixed Price (FFP) with CLIN/SLIN/ACRN structure. Resolved complex invoicing issues due to unique billing requirements, project adjustments or system issues (time and expense corrections, funding modification requests, etc.) to ensure the accurate and timely delivery of invoices. Submitted invoices through Government Web-based invoicing systems such as WAWF/iRapt and NSA.gov (MPO). Invoiced Commercial customers through customer's portal or directly through email. Created collections process for payment of accounts receivable in a timely manner.
Staff Accountant at CodeRyte/3M Inc. (2011-01 – 2013-12)
Processed all accounts payable invoices, payments, coded to general ledger, cut checks, processed wire transfers, set up new vendors, paid independent contractors.
- Downloaded lockbox, posted cash receipts to accounts receivable invoices.
- Ensured travel policies were followed, implemented, and processed expense report payments. Trained all employees on expense report program.
- Posted to general ledger, created journal entries. Reconciled bank accounts.
- Processed payroll and its 401K changes, worked with external benefits providers, distributed W2's, and managed the annual preparation of 1099's.
Sr. Staff Accountant at Shire Laboratories Inc. (2005-01 – 2007-12)
Closed general ledger, accounts receivable, accounts payable, and cash management modules.
- Oversaw payroll and all its related functions through Deltek Time and expense, PC Payroll by ADP.
- Maintained all locations of inter-company invoicing and balance of reconciliation.
- Administered accounting software, purchasing and time sheet software programs.
- Supervised accounts payable clerk and staff accountant.
- Approved and reviewed journal entries, general ledger, operating and payroll bank reconciliation, asset reconciliation, capital assets through Depreciation Solutions, sales and use tax, expense reports, wire transfers.
- Implemented an online purchase order system.
- Reviewed balance sheet for discrepancies, account analysis, and reclassify entries as needed.
- Lead special projects; for example, researched, purchased, implemented and trained all employees on the new expense report program Expensewatch.
Staff Accountant at Shire Laboratories Inc. (2002-01 – 2004-12)
Assisted with general ledger, accounts receivable, accounts payable, and cash management modules month end close.
- Prepared and posted journal entries.
- Prepared bank, petty cash, and asset reconciliation.
- Assisted accounts payable clerk, submitted sales and use tax payments.
Staff Accountant at Flint Ink, Corp. (2001-01 – 2002-12)
Audited petty cash for reimbursement, received and processed all vendor invoices, payments and expense reports, handled vendor inquiries, investigated and reconciled all major differences.
- Ensured monthly gross profit meet company guidelines.
- Created and maintained balance sheet schedules to ensure proper amortization of accrued and prepaid expenses.
- Processed inventory adjustments resulting from differences in vendor invoice and receipt.
- Reconciled Miami versus Countries for inter-company product and loan.
- Assisted the manager with JD Edwards versus local books for reconciliation.
- Closed A/R, A/P and inventory modules after reconciling to general ledger.
- Calculated monthly commission payment for agents.
