William (Tom) Cullen

A highly motivated Accounting and Financial leader, with a strong work ethic. Proven track record of success as a dependable self-starter with an eye for detail, time management, and organizational skills. Experience across various enterprises including technology.

Senior Accountant - Naval Nuclear Laboratory (Bettis) - West Mifflin, PA

(2022-08 - 2026-04)

• Led Accounts Payable Team (6 team members), audit reports, and vendor maintenance for five Naval Nuclear Laboratory locations. Reviewed vendor invoices for appropriate documentation, and compliance with DOE policies. Coordinated payments to internal and external clients with corporate team support.
• Reviewed and validated invoices according to purchase order terms (2-way and 3-way), signature authority, and non-PO company policies.
• Reviewed weekly duplicate invoice and discount unpaid reports. Worked with AP Processors, procurement department, and requestors to resolve invoice issues before weekly payment run.
• Processed weekly payments for ACH, checks, and wires totaling roughly $30 Million per week.
• Executed PO and non-PO cost transfers in strict compliance with company policy.
• Performed vendor maintenance for new or existing vendors. Documented, updated, and validated information related to addresses, banking, and W9 tax forms.
• Led training of six accounts payable employees on the new Oracle Fusion Cloud accounting system. Successfully worked through new system conversion from Oracle OEBS to Oracle Fusion Cloud with support from external consultants.
• Developed training guides for requestors and contracts professionals on the new invoice approval process from start to finish. Recognized by management and peers, decreased learning time, and improved relationships with stakeholders.
• Managed the Accounts Payable month-end and year-end closing process to ensure all vendor invoices, payments, and expenses are accurately recorded, reconciled, and matched to the general ledger.
• Organized audit documentation for both internal and external auditors. Ensured accurate backup and documentation resulting in a smooth audit process.
• Prepared and presented annual DOE payment integrity audit report for improper payments. Worked with accounts payable, payroll, and travel departments to document and record all improper payments ($3 Billion in total Outlays).
• Managed year-end 1099-MISC, 1099-NEC, and 1099-R processing, ensuring timely and accurate tax compliance.

Accounting & Finance Accountant II - Tetra Tech - Pittsburgh, PA

(2019-07 - 2022-08)

Responsible for accounts payable and expense reports for three Tetra Tech Divisions, Review vendor invoices for appropriate documentation, coordinate payments to internal and external clients with corporate team support, and audit employee expense reports for completeness and compliance with Expense and Travel policies. Led training of new employees on the Chrome River expense report system. Prepare vouchers with purchase order, charge code, and descriptions.

Allocate charges to correct work order and charge codes.

• Initiated collaboration with the IT team to re-write coding to forward 100's of expense reports daily across 5-divisions, to the employee's specific project manager. The Project Manager decides in real time which project to allocate an expense and catch coding errors. The old coding was kept in place as a backup.
• Proactively learned and created a training guide for the new expense system becoming the designated Expense Report SME. Recognized by management and peers for expense report related questions concerning.

Staff Accountant - Professional Closing Network - Pittsburgh, PA

(2016-12 - 2019-07)

Assisted the Controller with special projects, analyzed and reconciled general ledger accounts, intercompany activities, and bank reconciliations. Completed daily and monthly reconciliation of attorney escrow accounts ensuring compliance with state regulations. Applied and deposited large volumes of checks and ACH payments related to the accounts receivable process.

Processed attorney client payments on a bi-weekly basis related to the account payable procedures. Recorded and verified all transactions in the revenue and cost cycle. Assembled detailed instructions and trained new accounting staff.

Provided information to internal and external auditors and approved outgoing wires through Citi, Huntington, S&T, Santander, and Wells Fargo Banks.

• Transitioned batch payments to an excel format, expediting the allocation and application of accounts receivable payments over $100,000.00.
• Proactively tracked accounts receivable business (number of checks received & total amounts) and mortgage interest rates in a spreadsheet to forecast the effect on business. Tracking showed that mortgage rates business was slowing down.
• Collaborated with an accounting team member and the IT department to automate the bank reconciliations, eliminating human errors, and reducing completion time to under 2-hours.
• Led the remittance scanning to a same day process, with date specific folders facilitating faster payment look up and allowed it to be quickly shared between team members for payment issues resolution.

Accounts Receivable Accountant - ServiceLink - Pittsburgh, PA

(2015-07 - 2016-02)

Responsible for remote deposit and application of attorney checks, monthly loss mitigation payments, and monthly VGS payments in MAS500 for various clients. Communication with customers to rectify invoices, refunded attorney clients, and generated aging reports. Imported daily HUDs and processed documents in MAS500 (Cactis export, bank reconciliation, cash application, journal entries, general ledger account numbers, and Oracle upload).

Various weekly checks for remote deposit and cash management entry, ensuring general ledger correctness.

• Increased bi-weekly billing and reporting of up to 50 attorney clients, approximately $500K, and exporting from Cactis to MAS500.
• Collaboratively implemented processes to import excel for payments over $10K with multiple invoices, uploaded directly into the accounting software for automatic payment application.

Collections Analyst, Contractor - Kraft Heinz Company - Pittsburgh, PA

(2014-04 - 2014-12)

Managed a customer portfolio of 180 customers and $50M, accounts ranging from a few hundred dollars up to $6M. Responsible for preparation, modification, and correction of customers invoices through regular mail, fax, email, or EDI. Contacted warehouses and carriers for bills of lading, proof of delivery, tracking numbers, and additional shipping details related to customer POs.

Proficiently transitioned from BPCS to SAP accounting systems. Heinz was bought by Berkshire Hathaway and 3G Capital in 2013 and quickly integrating accounting responsibilities into the SAP system.

Mortgage Disbursement, Assistant Supervisor - Professional Closing Network - Pittsburgh, PA

(2012-12 - 2013-11)

Achieved maximum output and maintained high quality, customer service in a time-critical environment. Ensured correct and timely disbursement of funds to title companies, insurance companies, creditors, and borrowers for refinancing and property purchases. Prepared and reviewed incoming and outgoing wire transfers from state-specific trust accounts. Correctly identified unreferenced funds and forwarded to appropriate parties.

• Promoted to Assistant Disbursements Supervisor from Mortgage Disburser. Volunteered for extra work and asked questions to understand the processes.

Bachelor of Science (BS) - Accounting - Indiana University of Pennsylvania