Phong Mai Vu

More than 8 years of experience in handling the entire cycle of purchasing in manufacturing industry. Looking forward for challenging and enriching role in the field of procurement and strengthen the overall organizational performance that drives towards profits.

Representative office Manager - GETTEL (VN) HIGH-TECH MATERIALS CO.,LTD - Pham Van Bach St, Ward 15, Tan Binh Dist, HCM City

(2018 - 2020-10)

• Seeking relevant market leads from all relevant directories, government agency, business contact and etc.
• Writing field trip reports to transpire the market scenario, competition, customer activities and behavior, want and needs to the group
• Assist customer with the help of Head of Sales for products design, applications with the technical back-up within the group
• Plan visit with HQ (GM) from China sales office for customer visit in Vietnam
• Assist customer with the help of Application Engineer for problems solving during the winding process and customer complaints
• Assist pricing policy with Head of Sales due to the competitions, customers' range of product and application
• Constantly monitoring customer's order and delivery schedule to enhance we are the prepared suppliers
• Investigate and resolve customer complaints regarding product and services
• To work closely with HQ (GM) and Company group to promote the Vietnamese market
• Work with customers, suppliers and warehouse provider for quality and technical related issues
• Managing Vietnam operation to ensure compliance to HQ (GM) regulations
• Key person for custom, government agency, Vietnam bodies, notaries and etc.
• Ensure monthly submission of social security, medical and unemployment contribution to the statutory body (including record keeping)
• Ensure company policy, work procedures and regulations are adhered by all
• To liaise with Accounting Firm (service provider) on accounting and tax related matter
• Ensure payments from customers are on time
• Manage compliance to taxes with tax authorities

Material Sourcing and Purchasing Senior - THEODORE ALEXANDER HCM. LTD - Linh Trung EPZ II, Binh Chieu Ward, ThuDuc Dist, HCM City

(2012-08 - 2018-08)

• Plans sourcing of goods and services to support manufacturing and operations strategic plans at the plant level
• Sourcing / Supplier Capabilities related to Furniture industry
• Set up and Maintain ERP master data - vendors, items, etc. - initiated via PIR process – pricing Direct Vendor Contact- new items, vendor collaboration
• Update Infor Syteline with vendor pricing changes and pricing related master data
• Work with vendors to supply material specification documentation
• Issues purchase orders in response to material requirements established by manufacturing, field operations or project management
• Keeping the manufacturing and other business sites operating with no unexpected disruptions due to supply issues while implementing major changes in supply arrangements
• Tracks and assists in the core processes from Requisition to Payment authorization for materials and services procurement to resolve issues
• Track and report cost savings/avoidance
• Creates request for quotations (RFQ) or organizes competitive biddings from various suppliers to obtain best quality, delivery and price for goods and services
• Resolve material quality issues with vendors as needed
• Resolve material quality issues with Operations - Communicate frequently until issue is resolved
• Resolve invoice discrepancies with A/P department
• Assesses supplier performance and conducts reviews with suppliers
• Mentors and trains procurement personnel, as needed

Oversea Buyer & Imp-Ex Coordinator - American Standard Viet Nam Inc - An Phu Ward, Thuan An Town, Binh Duong Province

(2009-11 - 2012-12)

• Assist Sales department and making the sales forecast
• Issue Purchase Orders related to finished goods, materials, components and samples
• Liaise with supplier, either internal from American Standard Group or external to check orders status
• As well as to expedite deliveries
• Follow transportation and Customs procedures for importation of goods
• Coordinate with shipping lines, forwarders to arrange vessel, customs clearance to ensure on time
• Delivery and accuracy of shipping as for exportation
• Liaise with Production Dept of the Plant to make delivery planning match customer requirement
• Monitor and analyze monthly billing information from the logistics companies
• Coordinate with customers to ensure on time delivery and accuracy of shipping as for customers
• Liaise with Sales Service Dept to Organize implantation processes

Logistics Executive - Sotrans International Freight Forwarder - HCMC

(2004-03 - 2009-02)

• Follow up the shipments and take action if there is any issue or any new updated by planning purchasing and warehouse
• Check delivery plan for warehouse
• Follow up forwarder's delivery performance report
• Follow up delivery plan and send it to warehouse and planning
• Receive shipping doc from factories and make customs clearance
• Check and getting sign for customs declaration
• Check information of coming vessels for special case from planning
• Keeping in touch with customers to get new booking, introducing new route (if any) and updating
• Weekly shipping plan
• Receiving customer's complaint/requirement and making report to Board of Management
• Check ocean freight based on the shipping lines invoice
• Input data to system
• Provide Accountant Dept with set of finished customs clearance – trucking process
• Make reports monthly trucking for payment process
• Handle project shipments, prepare any formalities for moving cargo to the construction
• Preparing and processing of customs formalities and clearance
• Documentation process
• Shipments follow up (from booking through customer delivery)
• Doing consultancy work and supply the best solution for customer on the basis combining with Legal And Professional Department
• Co-ordinate with related department follow up and solve arisen solutions in doing services when the Teams have not already solved and organize to promote new service (kind of new professional Service), new area
• Clearly understand the Standard operation process of shipping/air forwarding business

Bachelor of Business Administration - Business Administration - College of Foreign Economic Relation (2001 - 2004)

Commerce - University of Economics Ho Chi Minh (2005 - 2007)