Executive Assistant
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Organized, detail orientated,proactive and self motivated executiveassistant with extensive office management experience of more than 7years. Proficient and energetic organizer with excellent written and verbalcommunication skills and ability to connect with people, appointmentschedules, keen to learn and customer communication.
Manage CEO diary and liaising with leadership team of 12 members
Manage CEO & leadership travel arrangements including visa application inaccordance with Novartis Policy
Submitted expenses for credit card; ordering new credit and fuel cards
Adhoc duties as and when required
Involved in leadership monthly meetings and business reviews with Global
Co-ordination of appointments, diary management and client engagements
Perform day-to-day duties in an ethical manner that involves maintainingabsolute confidentiality in all matters related to the CEO.
Comply with Novartis Risk Management and other Policies and Procedures
Drive a relentless focus on quality and excellent service Internal and ExternalStakeholder Management
Understand internal and external stakeholders Deliver role requirements with aclient centric approach Communication.
Demonstrate high quality and timeous verbal and written communication Internaland public trust
Building internal and external trust - Personal Development
Keep abreast with recent developments and best practice in respective field.
Assist with preparing reports, presentations and other documents as required.
Ensure smooth functioning of the office by coordinating with various departmentsand vendors.
Co-ordinate office events, celebrations and team building activiities.
Support employee engagement initiatives and assist with HR-related activities..
Excellent organizational skills and time management skills, with the ability tomultitask and prioritize tasks efficiently.
Scheduling of meetings/Booking/co-ordinating of functions, events &conferences
