Anthea Esterhuizen

Experienced Administrative Manager with 20+ years of hands-on experience across office management, executive support, business administration and operational coordination. Brings 12 years of practical experience coordinating and overseeing company events, including venue bookings, catering, supplier liaison, event setup and on-the-day supervision. Skilled at keeping busy operations organised, coordinating people and service providers, supporting senior leadership, and managing sensitive HR, payroll and compliance administration.

A practical, solutions-focused professional who takes ownership, solves problems and ensures the details are taken care of.

Office Manager | HR & Executive Support at LMC EXPRESS (PTY) LTD (2022-10 – Present)

Supporting approximately 100 employees at the Johannesburg depot within a national workforce of more than 250 employees.

• Oversee day-to-day office administration and operational coordination in a fast-paced logistics environment.
• Provide executive support to Directors, the CEO, HR Manager and Operational Management.
• Coordinate executive diaries, meetings, agendas, confidential correspondence and management documentation.
• Supervise reception, administrative staff and cleaning personnel, helping maintain an efficient and professional workplace.
• Manage procurement activities, supplier quotations, purchasing, price comparisons and negotiations.
• Plan, coordinate and oversee company events, managing arrangements from initial planning through to execution.
• Coordinate venue bookings, catering, suppliers, event setup, presentation and on-the-day logistics to ensure events run smoothly.
• Liaise with service providers and internal stakeholders to confirm requirements, coordinate arrangements and resolve last-minute issues.
• Prepare management reports, presentations, executive documents and operational administration.
• Support payroll, leave administration, employee documentation, recruitment administration and interview scheduling.
• Coordinate disciplinary administration, hearing packs, warning documentation, registers and compliance records.
• Maintain confidential employee records and HR files with accuracy and discretion.
• Selected achievements: Developed disciplinary registers, case-management trackers and HR administration templates adopted by management.
• Selected achievements: Redesigned administrative forms and documentation to improve consistency, professionalism and compliance.
• Selected achievements: Introduced AI-assisted administrative workflows using ChatGPT to improve document preparation and reporting efficiency.
• Selected achievements: Transitioned payslips, IRP5 certificates and confidential HR documentation from manual distribution to secure electronic delivery.

Receptionist | Fleet & Administrative Coordinator at LMC EXPRESS (PTY) LTD (2014-04 – 2022-09)

Progressed into a multi-functional role supporting fleet operations, HR administration and office management.

• Managed reception, switchboard and front-office operations while providing professional customer service.
• Coordinated fleet administration and maintained accurate fleet documentation.
• Supported HR administration, employee records, employment contracts and offer documentation.
• Scheduled interviews and assisted with recruitment administration.
• Assisted with payroll and leave administration.
• Managed filing systems and confidential company records.
• Supported Operations, HR, Payroll and Finance with daily administrative functions.

Office Coordinator at SCHNEIDER ELECTRIC (2013 – 2014)

• Coordinated office operations, supplier relationships, procurement administration and office maintenance.
• Prepared reports and presentations and supported day-to-day facilities coordination.

Administrative Assistant at ENOV8 (2012 – 2012)

• Coordinated project administration and event support, managed documentation and reporting, and provided executive administrative support.

Receptionist / Secretary at CABLE FEEDER SYSTEMS (2008 – 2012)

• Managed reception and switchboard operations, coordinated executive diaries, prepared reports and correspondence, and arranged meetings and travel.

Receptionist at CDC COURIER SERVICES (2004-06 – 2008-03)

• Managed reception and switchboard operations, customer service, document management and general office administration.

Medical Claims Assessor at MEDSCHEME (1999-03 – 2003-09)

• Assessed medical aid claims, captured and verified confidential medical information, and worked within strict turnaround times and quality standards.

Events Team Leader at CHURCH EVENTS TEAM (Present)

• Lead and coordinate event-planning activities and team arrangements.
• Coordinate venue, catering, supplier and setup arrangements to support successful event delivery.
• Help coordinate the team and oversee event-day activities.

National Senior Certificate (Matric) – Boksburg Technical & Business College (1998)