Apiwe Khalankomo

I am hardworking, honest and loyal person who always want to see things done thoroughly. I take challenges as a motivation to work harder as well a team –player who works with others through others to provide efficient and effective service in the field. I wish to grow in my career, while providing my employer with quality work and contribute to their success. Above all, I condense a high quality of confidentiality as an employee.

Registry Clerk Assistant (Learner) - Umsobomvu Local Municipality - South Africa

(2015-01 - 2017-09)

Corporate Service Department

• Execute archives and records management legislative provisions
• Formulate and maintain records and registry policy
• Maintain Registry performance plan
• Update of File Plan
• Provide registry counter services
• Policies and Bylaws preparation for Council
• Agenda binding for Council meetings
• Handle incoming and outgoing correspondence
• Within office correspondence distribution to relevant personnel
• Ensure proper control of Municipal records (Document management)
• Render an effective filing and records management services
• Operate office machines in relation to the registry function
• Process documents for archiving and disposal

Librarian Assistant - Umsobomvu Local Municipality - Colesberg, South Africa

(2016-01 - 2018-12)

Colesberg Public Library - 1 year contract with annual renewal

• Special programmes and Render Basic and Higher Education assistance
• Circulation Desk attendance
• Book Shelving and Render Library Archives and Records Management services
• Library Internet access control
• Attend Librarian duties when on leave
• Control of periodicals

Librarian - Umsobomvu Local Municipality - South Africa

(2018-01 - 2022-12)

Mongezi Public Library - 1 year contract

• Monthly Reporting
• Managing all Library activities and control budget
• Special programmes and Render Basic and Higher Education assistance
• Circulation Desk attendance
• Book Shelving and Render Library Archives and Records Management services
• Library Internet access control
• Control of periodicals

Section Head Corporate Services - Umsobomvu Local Municipality - South Africa

(2022-01)

Corporate Services Department

• Provide input on specific operational key performance indicators for the section's departmental SDBIP
• Responsible for the submission and reports on the expenditure on the budgets of the section
• Implement policies, operational strategies and standards for administrative support service in the section
• Provide input on the capital and operational budget of the Unit to ensure effective and efficient functioning within budgetary constraints of Council
• Compile and recommend operational policies in respect of the of the unit's functional activities
• Identify the need for new by-laws/procedural requirements/policies by analyzing specific current operational standards, trends and requirements
• Prepare performance reports for the Unit
• Compile items for Council and Portfolio Committees on general administrative matters
• Implement Council resolutions relating to the section
• Implement Human Resources policies and procedures to control/regulate workplace conflict and/or instituting corrective measures and consultation processes to address deviations from standards
• Compile Agenda for Local Labour Forum Meetings
• Reports progress on execution of departmental SDBIP of section
• Oversee implementation of staff development and training to achieve overall objectives
• Implementation of Municipal Staff Regulations
• Participate in recruitment and selection of individuals according to job requirements, EE targets and guidelines
• Evaluate individual and team performance, and address deviations from agree performance indicators
• Address workplace conflict through the initiation and coordination of consultative processes and implementation of appropriate disciplinary procedure
• Verify and recommend overtime and standby claims
• Recommend leave applications
• Identify skills gap within the section and completes developmental plans for existing personnel with clearly defined career paths and job enrichment opportunities
• Supervising Housing department
• Supervising Building Control section
• Supervising Libraries
• Supervising Museum
• Supervising Town cleaning, commonages and drafting of lease agreements
• Monitoring the adequacy of current training interventions supporting personnel development and reporting on workplace impact post training and/or the need for changing plans
• Ensure in conjunction with Registry Officials the proper management and coordination of an effective document management system
• Monitor status of administration
• Assess the records system periodically
• Oversee the implementation and maintenance of all Council's registers
• Ensure that documents have been archived correctly in terms of Archives Act
• Recommend closure of files
• Manage and co-ordinate the telephone system to ensure proper control with savings to Council and monitor telephone bills
• Manage and coordinate the meetings of Council, its committees and the Mayoral Committee in order to provide a coordinated secretarial function
• Ensure distribution of Agendas and minutes to committees of Council and relevant stakeholders
• Ensure electronic recording of Council meetings
• Render Council support services to Councillors
• Draft minutes of meetings
• Oversee the management of the HRM unit and set the necessary policies, rules and regulations in place to ensure proper and effective HR services
• Prepare documentation for disciplinary matters, investigate, prosecute and preside of disciplinary matters
• Local Labour Forum Leader of delegation
• Labour Relations Provincial Panel Member (SALGA)
• Draft with as Supervisor the cleaning and maintenance schedule
• Ensure proper leasing of Councils Halls
• Oversee receiving of and communicating with guests, complainants and/or members of the public, establishing the nature of the visit and redirecting to appropriate personnel for attention
• Oversee answering telephonic calls and determining requirements prior to transferring to appropriate departments/personnel and or member of the management team
• Oversee recording telephonic messages in the absence of personnel and/or locating and contacting persons/companies, etc. on behalf of management/personnel
• Responsible for the secretariat function to ensure an effective and efficient secretariat services to the Council and its Committee
• Preparation of Agendas, minutes and reports

National Senior Certificate - Umso High School (2009-12)

Bachelor Of Fine Arts (Hons) - Fine Arts - University of Fort Hare (2014-12)

Postgraduate Diploma in Archives and Records Management (Hons) - Archives and Records Management - University of Fort Hare (2015-12)

Library Circulation Certificate - Library Services - BPD & ASSOCIATES (2017-12)

Masters in Information Science - Information Science - University of Fort Hare (2018-12)

Labour Law Certificate - Labour Law - Damelin College (Online) (2019-12)

Introduction to Strategic Planning and Management Certificate - Strategic Planning and Management - National School of Government (Online) (2020-12)

Introduction to Financial Management and Budgeting Certificate - Financial Management and Budgeting - National School of Government (Online) (2020-12)

Introduction to Leading Change Management Certificate - Change Management - National School of Government (Online) (2020-12)

Diploma in Legal Studies - Legal Studies - Alison "Empower yourself" School (Ireland online) (2021-12)

Diploma in Alternative Dispute Resolution - Alternative Dispute Resolution - Alison School "Empower yourself" (Ireland online) (2021-12)