Jimie Earl

Information Capturing and Archive Services Enter all data into relevant system Maintain confidentiality of data collected and stored

Information and Registry Clerk at Idt (2016-06 – 2025-02)

• Information Capturing and Archive Services
• Enter all data into relevant system
• Maintain confidentiality of data collected and stored
• Record transactions in the relevant system properly
• Maintains accurate and up to date data
• Capture programme information / Data accurately
• Compares data entered with source documents to detect error
• Perform filing functions in Archives.
• Perform file retrieval in Archive services Auditing
• Receipt and dispatching of files in Archive services
• Perform scanning/ Auditing of all files in the region
• Requesting and collection of Off-site file
• Pre-screen files to ensure they belong to the correct regions of the IDT.
• Request and return files from Archives and claims when required..
• Updating the information on the files to correlate with the claim system information.

Finance Clerk at Idt (2013-07 – 2016-05)

• Processing of payments
• Sort batches of documents to be edited and updated
• Check accuracy and completeness of data on the purchase orders
• Ensure that PO is approved and signed before updating
• Update Po’s on Great plains
• Match invoices to Po’s for quantity, correct prices, discounts and allocation
• Capture VAT appearing on invoices correctly
• Process request of payments.
• Post transactions onto Great plains
• Attend to queries on Trade Suppliers
• Rental & Utility billing and Collections
• Validation of banking details on the system and that the capital payment is requested on the correct region.

Admin Assistant and Goods Receipt Officer at Idt (2011-07 – 2013-06)

• Office Administration Services
• Signed delivery note or invoice
• Stamped and Signed Goods Receipt note, i.e. Quality and quantity noted
• Completed registers, i.e. GRN, Finance Register, Expediting register
• Authorised GRN as per Delegations of Authority (DOA)
• Signed GRN copy
• Filed documents
• All items on GRIR (Goods Receipt Invoice Receipt) are cleared
• Signed Revised Delivery note, i.e returned goods.
• Follow up on outstanding office administrative matters
• Finalise applications for petty cash, expense claims and process accordingly
• Assist with finalizing logistical arrangements for meetings, workshops
• Finalise all accommodations and travel requests
• Keep track of documents
• Keep register of documents
• Perform the daily filing, storage and securing of documents
• Do photocopying, binding, distributing etc.
• Administer files and records as per procedures
• Document management
• Receive, register and distribute all incoming and outgoing unit correspondence
• Ensure that all documents and correspondence are regularly and corrected filed
• Assist with the maintenance and updating of the document management system
• Collect and distribute unit faxes
• Distribute documents printed from photocopy machine
• Manage and finalize courier service request
• Assist with preparing packs and documents for meetings, workshops
• Monitor and track records
• Open and close personnel and general files when required
• Monitor the movement of records from the registry
• Archive inactive files according to retention schedule
• Keep records of archived and destroyed documents
• Add new material to file records, and create new records as directed

Certificate in Pastel Accounting V.10 – Rosebank College (2010)

Certificate in Jnr Bookkeeper payroll & Monthly SARS returns – Damelin College

Certificate in Business Computing – Rosebank College (2003)

Grade 12 Certificate – Malebo Senior Secondary School (2000)