Payroll & Creditors & Factory Administration at Plasti Box (PTY) Ltd (2025-08 – Present)
Managed payroll processing, creditor accounts, and factory administration operations including purchase orders, invoice processing, supplier management, payment processing, and compliance documentation.
- Created and processed accurate purchase orders for suppliers.
- Verified new supplier banking details via phone call for security.
- Captured and recorded invoices in Quickeasy, maintaining daily filing.
- Managed 30-day supplier accounts, ensuring reconciliation with statements.
- Followed up with suppliers to ensure timely delivery of goods.
- Processed utility bill payments and ensured accurate record-keeping.
- Managed and tracked supplier credit notes for proper allocation.
- Loaded payments onto banking (FNB) after verifying quotes and invoices.
- Managed internal fund transfers between bank accounts for debit orders.
- Double-checked bank statements before processing payments.
- Prepared weekly cash flow forecasts, tracking incoming funds and payments.
- Ensured timely canteen payments and deducted from staff wages.
- Captured and processed weekly wages for staff and processed payments every Thursday.
- Maintained attendance records and deducted canteen amounts from staff wages.
- Loaded new employees into the payroll system (Infonetix) and deactivated exited staff.
- Ensured compliance by collecting tax numbers and bank details from new employees.
- Managed EMP201 and EMP501 submissions, ensuring timely submission.
- Processed workman's compensation forms and ensured documentation was complete.
- Captured and allocated customer payments to accounts accurately.
- Worked with the sales team to forecast expected payments based on customer age analysis.
- Followed up on overdue balances and managed customer credit notes.
- Tracked and managed vehicle license renewals for fleet compliance.
- Prepared documentation for driver renewals and ensured compliance.
- Conducted daily factory walkabouts to ensure FSSC and HACCP standards.
- Managed spoil reports, stock sheets, and waste collection coordination.
Fleet & Logistics Coordinator at Eden Group of Companies (2024-05 – 2025-07)
Coordinated fleet operations and logistics activities including vehicle tracking, maintenance, compliance, warehouse operations, and detailed reporting.
- Ensure efficient utilization of premises, assets, and communications.
- Monitor routes and company vehicles for timely deliveries and pickups.
- Coordinate with suppliers, retailers, and customers to secure profitable deals and mutual satisfaction.
- Maintain detailed records of vehicle tracking and drivers' trips monthly.
- Track mileage usage of each vehicle and update records accordingly.
- Conduct inspections of fleet vehicles to ensure safety standards are met.
- Create and uphold a comprehensive preventive adherence program for the company's fleet.
- Generate detailed reports on vehicle status, including locations, speed, violations, and usage.
- Report incidents and provide recommendations.
- Compile accurate logistics and fleet reports for upper management.
- Drive the implementation of fleet management policies and procedures.
- Advise staff on legal and compliance matters concerning company vehicles.
- Manage fleet presentation, accident reporting, willful damages by drivers, vehicle maintenance, and servicing processes.
- Supervise loading and unloading at warehouses and distribution centers.
- Maintain records of damaged goods, backorders, and regulatory compliance.
Human Resources Administrator at Eden Group of Companies (2023-03 – 2024-05)
Provided comprehensive HR administrative support including employee inquiries, leave processing, payroll data capture, benefits administration, and compliance reporting.
- Respond to employee inquiries related to HR policies, procedures, and benefits.
- Process all employee leave requests, including sick or maternity leave.
- Calculate annual bonuses and salary increases.
- Provide administrative support to HR, including filing electronic and physical documents while maintaining a comprehensive filing system.
- Calculate annual leave balances for each employee, including the number of days of entitlement and days already taken.
- Capture payroll data in Excel (Easy Roster): calculate hours worked, wages, and salaries. Create and distribute employee pay slips.
- Generate labor reports for the City of Cape Town and load new guards.
- Assist receptionist with switchboard duties: managing incoming calls, providing relevant information to callers, and directing them to appropriate contacts.
Stockroom Clerk at Eden Group of Companies (2023-03 – 2024-05)
Managed stockroom operations including shipment inspection, inventory dispatch, packaging, and compliance with company policies.
- Inspect shipments upon arrival to verify quantity of goods per shipping invoices.
- Examine packages and goods for damage and breakables and notify management.
- Prepare outgoing parcels for shipment, including packing, sealing, labeling, and postage.
- Dispatch materials from inventory based on requisitions and handle fragile items safely according to safety protocols.
- Maintain and capture records of shipments such as invoices, orders, and other relevant documentation.
- Ensure compliance with company policies related to storage, handling, shipping, and receiving and keep the stockroom clean and tidy for maximum productivity.
Risk Analyst at Route Management Services (RMS) (2021-08 – 2022-01)
Analyzed risk notifications and monitored vehicle operations to identify and prevent incidents, ensuring compliance with procedures and timely client communication.
- Required to do a shift handover every end of shift and receive handover from incoming shift.
- Analyze all notifications received in line with RMS set out procedures.
- Ensuring that the correct client and RMS escalation procedures are being adhered to.
- Prompt feedback response to our clients.
- Analyzing snapshots and video footage.
- Extending video footage when needed.
- Tracking and monitoring vehicles.
- Identify risk, prioritize risk and act immediately.
- Initiate response when tasked to do so.
- Save cost for both the client and the insurance (example: Driver Fatigue - Act immediately in order to prevent an accident from taking place).
- Report all possible risks to the shift manager.
- Record all analyses/findings/actions on the RMS UI system in english.
- Factual reporting - Reports must be presentable and accurate.
- All emails must be attended to on the very same day as it comes in within 30 mins of receiving the email.
- Events must be loaded onto the funnel, simultaneously while dealing with incidents.
- SMS/Slack? Other media platforms - Notifications must be adhered to as it comes in.
- Assist with Ad hoc duties set out by the manager.
Sales Assistant & Service Desk Consultant at Truworths (2020-11 – 2021-07)
Provided customer service and support including sales transactions, returns processing, inventory management, and front-line customer support.
- Greeted and engaged positively with each customer, providing professional and polite support for sales and service needs.
- Applied strong problem-solving and interpersonal skills to resolve customer complaints in a professional manner.
- Maintained an accurate cash drawer and produced transaction reports.
- Processed returns and exchanges of merchandise promptly and efficiently.
- Operated cash registers using a POS system, scanners, and scales, processed sales, and issued receipts.
- Answered incoming calls and provided frontline customer support or assistance with product and service transactions.
- Unboxed new merchandise and restocked shelves in appealing and organized arrangements to promote items.
- Assisted with conducting routine merchandise stock counts and reported discrepancies to the supervisor.
- Organized backroom storage areas for efficient product retrieval and maintained a clean and organized store.
Documentation Controller at JF Hillebrand SA PTY LTD (2017-12 – 2018-12)
Managed import/export documentation including Chamber of Commerce submissions, Department of Agriculture documents, and origin declarations.
- Controlled and submitted all Chamber of Commerce (COO)/ Form A tasks.
- Controlled and submitted Department of Agriculture and Portnet documents: Certificates of Origin, declarations on Wine online, and Cargo dues.
- Managed all queries related to declarations and any inaccurate processing of Export certificates.
- Responsible for all corrections on DOA certificates, especially South American trade (at the importer's request).
- Processed all Retrospective Origin Declarations.
- Prepared Monthly Euro 1 Report and prepared CHQ for COO.
- Captured Ports Online Cargo dues by deadlines.
- Prepared the Department of Agriculture WOL Declaration.
- Copied and forwarded Origin Declaration to appropriate personnel.
- Scanned all courier documentation to Hard Drives and emailed references.
