Caroline Stow

With over 17 years of experience across corporate, property, and consulting environments both locally and abroad, I've developed a strong foundation in reception, executive support, and team coordination. I'm comfortable working in fast-paced settings and take pride in being a reliable first point of contact. I enjoy creating structure and keeping day-to-day operations running smoothly, and I'm now looking to bring that energy and experience to a dynamic team where quality and pace matter.

In fast-moving environments, I remain calm, professional, and solutions-focused. I believe in getting the job done right, supporting the team behind the scenes, and ensuring the front office reflects the brand's professionalism.

Receptionist & Office Administrator at Idol Consulting Firm (2021 – Present)

• Serve as the first point of contact for all clients and visitors, maintaining professionalism and discretion at all times
• Provide direct PA support to the Managing Director, including calendar management, travel bookings, and meeting preparation
• Confidently coordinate high volumes of internal and external meetings, ensuring all materials, tech setup, and catering are in place
• Handle confidential HR, finance, and executive documents with accuracy and integrity
• Liaise with external providers, manage courier bookings, control office supplies, and ensure the office runs smoothly each day
• Provide general support across departments under pressure and on short notice – including HR (onboarding), finance (invoicing), and logistics
• Take accurate minutes during management meetings and ensure follow-ups are tracked

Receptionist & Office Assistant at Seeff Properties (2020 – 2021)

• Managed a fast-paced front desk and switchboard duties
• Supported rental and sales teams with calendar scheduling, invoicing, and administrative tasks
• Coordinated supplier deliveries, petty cash, and stockroom supplies
• Contributed to canvassing, seasonal campaigns, and client service communications

Receptionist & Assistant to CEO and HR Manager at Retail Insight (2019 – 2020)

• Delivered front-of-house and switchboard duties
• Provided PA support to CEO, General Managers, and HR Manager with diary and travel coordination
• Scheduled interviews, meetings, and assisted with staff attendance tracking and onboarding admin
• Ensured boardrooms were prepared with catering, presentations, and guest access
• Managed reception in a highly dynamic office and supported internal communication flows

Receptionist & Assistant PA to CEO at Mitsubishi Corporation (2017 – 2019)

• Worked closely with the PA to coordinate all aspects of executive travel, diary planning, meetings, and personal logistics for the CEO and senior management
• Used SAP for document creation and tracking, managed filing systems and internal processes
• Maintained the reception area and managed courier bookings, boardroom prep, and guest services

Receptionist at Kubota UK (2014 – 2016)

• Delivered front-of-house and switchboard duties
• Ensured client hospitality was consistently maintained to a high standard
• Maintained the reception area, boardroom prep, and guest services
• Managed courier services, filing, and executive support

Receptionist & Assistant to General Manager at First Tech Group (2009 – 2013)

• Supported the GM with all administrative, diary, travel, and meeting needs
• Coordinated internal bookings, and supported visa/travel documentation for executives
• Managed courier services, filing, and executive support
• Delivered front-of-house and switchboard duties

Matric – Northcliff High School (2008)