Elize Venter

To Whom It May Concern

Please find accompanying this letter of introduction my professional CV for your perusal and consideration.

I am an accomplished Records and Document Management professional with 14+ years of experience in the mining and infrastructure development sectors, I have developed several group-wide information management platforms such as (EDMS, Communication Portals, Records Management & Collaboration platforms) from design to implementation incorporating frameworks, processes and policies for organisational success.

I consider myself to be well-positioned to add tremendous impetus to any organisation seeking a proven Records Management & Document Control professional to ambitiously lead their information management initiatives in pursuit of their corporate objectives.

TECHNOLOGY/PLATFORMS UTILISED

• EDMS, SharePoint, Aconex, Domino.Doc, Proman, ProjectWize, Document Management Systems, SharePoint & SharePoint Teams
• SMS, MMS, Website, Internal Portal and Communication Screens
• Kiosk Platforms (Interactive Communication for non-pc users)
• Mobile Communication System (Crisis communication)

• Information Management, Knowledge Management and Document Management – Providing solutions, interactive platforms and governance framework for effective information, sharing of information with effective project lifecycle document management.
• Records Management-Establishment of and effective and efficient records management function in accordance to ISO and Act Standards.
• Leadership - Promoting an environment of support, synergy & high performance for achieving excellent outcomes.
• Project Management - Coordinating multiple complex key projects with precision, even under challenging timelines.
• Communication Strategy - Enhancing communication effectiveness through several specialized platforms.
• Process Enhancements - Identifying solutions to streamline operations and optimise efficiency & performance.
• Business Analysis - Mapping the full spectrum of operational activities & identifying improvement opportunities.
• Stakeholder Management - Investing time into relationships for greater collaboration & innovative outcomes.
• Communication - Corresponding, training & reporting at all levels with clarity & influence for optimum & buy-in.

• Document Management Lead 

• ICT Communication Coordinator

• Business Analyst (Information Management)

EDUCATION & TRAINING

• Project Management - Prince2 Certification
• Project Management - Diploma 
• Project Administration - Certification
• Managerial Leadership - Certification
• Electronic Document and Records Management - NQF 5
• Knowledge Management - University of SA NQF 5 
• Change Management - Foundation Certification APMG
• Organisational and Industrial Psychology - University of SA NQF 5 
• Bachelor of Commerce – Information Technology & Project Management NQF 7

Should you require any further information, please feel free to contact me.

Thank you for your time and consideration.

Sincerely,

Elize C Venter 

Document Management Lead | Project Manager

Development Bank of South Africa (Infrastructure Delivery - IDD) - Nov 2015 – Current The DBSA is a government-owned development finance institution, established in 1983, with the mandate to promote economic growth as well as regional integration for sustainable development projects and programmes in South Africa, SADC and the wider Sub-Saharan Africa.

The infrastructure Delivery Division of the Development Bank manages the delivery of Capital Infrastructure Projects throughout South Africa with costs running well into billions annually. 

Role/Project Overview: Establishment of effective records management and electronic document management governance framework ensuring a bespoke solution 100% tailored to business needs, coupled with systems and policies and supporting processes. (All organizational document types including Construction, Infrastructure Maintenance, Mining, Finance, Supply Chain, Legal and Engineering)

Responsibilities:

• Manage and implement a group wide EDMS solution for the Infrastructure Delivery projects environment:
  • Design, develop and implement an EDMS system for easy access, storage, retrieval and management of documents 
  • Develop the metadata structure for the EDMS as well as the configuration and implementation thereof
  • Pilot the system and conclude testing and changes
  • Train all levels of stakeholders on the system
  • System administration management (Access control and file plan configuration)
  • Develop the governing Policies & Procedures to ensure effective Document Management and Records Management system adoption
  • Development of a Unique Programme and Project numbering methodology for the business 
  • Design and develop a Document Matrix & File Plan unique to the business Project
  • Active communication on a system updates, changes and issues
  • Internal audit on key documents on all current projects 
• Records Management for the division required me to manage the following areas:
  • Manage records for the business (retention, classification, destruction procedures in accordance with a Retention Schedule 
  • Development of a governance process for Records and Document Management 
  • Creation of a Standard Operating Procedure (SOP) for records management for the division
  • Analyse business historic records and process them for migration to EDMS 
  • Maintain document archives in accordance with company procedures, systems and standards 
  • Document archiving & storage management for division
• Teams and Collaborations site management:
  • System administration on collaboration management on team sites
  • Configuration and implementation of Microsoft Teams
  • Manage the disposal of shared drives and migration to Microsoft Teams
  • Design and development of new Internal Communication site for business
• Manage Document Management Team and govern Project Teams on Document & Records Management
• Data Steward for business to ensure compliance to POPI and POPIA Act (Similar to GDPR Management)
• Provide full document management support to all levels of IDD Stakeholders (Project Administrators/ Construction Project Managers/ Programme Managers/Management/ Auditing General)

• Bachelor of Commerce - Information Technology - NQF 7
• Organisational and Industrial Psychology - University of SA NQF 5 
• Knowledge Management - University of SA NQF 5 
• Records Management - NQF 5
• Project Management - Diploma 
• Project Management - Prince2 Certification
• Managerial Leadership - Certification
• Change Management - Foundation Certification APMG