Senior People Services Specialist - AkzoNobel SA (Pty) Ltd - Edenvale
(2026-01)
Senior People Services Specialist with 1 subordinate. Sage 300 - Payroll for SA with 2 Expats in US. Administration and Maintenance of the payroll system for 500 employees.
- Process new engagements, terminations and all monthly input
- Payroll administration, third party payments (via Qlink)
- Administration of Medical Aid and Provident Fund
- Payroll Reporting - to meet internal and statutory obligations
- Administration and maintenance of Employee Self Service System
- Train employees on Employee Self Service System
- Audit monthly claims and overtime on Employee Self Service
- Financial Year End reconciliation, prepare and submit reports to Auditors
- Tax Year End reconciliation and submissions
- Gross Ups for Awards
- Fringe Benefits Tax – Company vehicles, fuel
- Equity Maintenance and Reports
- WCA Return Submissions
- Take, investigate and resolve first line calls and e-mails to the People Services desk in line with turn-around time SLA's and quality standards on HR transactional topics such as: pay, time, benefits, HR system support
- Respond to first-line questions and cases and register and control client cases in the administrative system
- Provide customers with knowledge, information or advice in case of first-line questions and cases and/or refer complex questions or questions that require follow-up to HR Services second line specialist
- Fostering a constructive dialogue with HR Business Partners, HR Operations Managers & Advisors, and regional / local Center of Expertise to ensure customers are experiencing 'One HR support' (Winning Together)
- Manage benefit enrollments, handle benefit administration and determine employee eligibility
- Ensuring employee records, both paper-based and electronic, are up to date and accurate
- Identify business needs and/or opportunities for continuous improvement on work processes, techniques and systems, formulate proposals for improvement and execute these after approval
- Responsible for internal and external audit on People Services' operational processes. Ensure compliance with government regulation and compliance to global People Services standards
Payroll and Total Rewards Specialist - CFAO Holdings SA (Toyota Tsusho Africa) - Sandton
(2016-01 - 2024-03)
Payroll and Total Rewards Specialist with 1 subordinate. Previously held positions as Payroll Specialist (April 2022 – March 2024) and Payroll Officer (January 2016 – March 2022), both with 1 subordinate. Reason for leaving: Looking for new opportunities. VIP Premier/Sage 300 (National & International for 8 Companies). Payroll for SA, Botswana and Namibia. Expats from Japan and Paris. Administration and Maintenance of the payroll system for 1000 employees.
- Process expat payrolls – Japanese and French Days out of South Africa tax reconciliations and submissions (Tax Refunds)
- Process new engagements, terminations and all monthly input
- Attend to all queries related to payroll
- Payroll administration, third party payments and reconciliations
- Prepare, submit and reconcile the General Ledger
- Administration of Medical Aid and Provident Fund
- Payroll Reporting in order to meet internal and statutory obligations
- Prepare and submit monthly manual Journals to Finance
- Prepare and submit monthly salary costs to Line Managers
- Prepare and submit Japanese Expat invoices to Finance
- Prepare and submit inter company invoices to Finance
- Administration and maintenance of Employee Self Service System
- Train employees on Employee Self Service System
- Administration and maintenance of Infoslips
- Audit monthly claims and overtime on Employee Self Service
- Prepare Increase, Bonus and Budget Schedules
- Prepare Bursary Tax Calculations and Process on Payroll
- Continuously improve processes, procedures and systems
- Financial Year End reconciliation, prepare and submit reports to Auditors
- Tax Year End reconciliation and submissions
- Gross Ups
- Fringe Benefits Tax – Accommodation, Flights, Company vehicles, fuel, Vouchers, Bursaries, Long Service Awards, Group Life, Roadside Assistance, Education
- Equity Maintenance and Reports
- Month end consolidations
- WCA Return Submissions
- Mibco Return Submissions
Unemployed - Unemployed
(2015-05 - 2016-01)
My son was diagnosed with epilepsy. He is now doing very well, have no disability or seizures
Payroll Supervisor - Subtech Pty Ltd - Briardene
(2014-10 - 2015-05)
Payroll Supervisor with 1 subordinate. Reason for leaving: Resigned. (My son was diagnosed with epilepsy). VIP Premier (National & International) 300 employees.
- Process New Engagements, Terminations, and monthly input
- Preparing weekly job costing hours for import
- Importing consolidated job costing hours into VIP
- Attending to all queries
- Creating and preparing monthly reports (ODBC Report writing)
- Preparing, submitting, and reconciling General Ledger
- Administration of medical aid and provident fund
- Adhoc Projects for tenders
Payroll Manager - Nu Metro Cinemas
(2013-11 - 2014-10)
Payroll Manager. Reason for leaving: Found a position closer to home. Managing the Payroll migration to VIP Premier (Company take over). Controlling the payroll for +-700 employees within 16 sites.
- New Engagements and Terminations
- Setting up methods of calculations for all line items
- Preparing and importing monthly hours into VIP
- Processing monthly input
- Attending to all queries
- Implementation and maintenance of VIP Infoslips
- Administration for medical aid and provident funds
- Tax Year End reconciliation and submissions
- Management and maintenance of VIP System
- Observing all processes from ticket sales, confectionary sales, cleaning and managing cinemas
- Site visits in Gauteng and Durban
Payroll Administrator - Yum Restaurants (Kumnandi) - Bryanston
(2011-02 - 2013-10)
Payroll Administrator. Reason for leaving: Relocated back to Durban. VIP Premier (nationally) +-3500 employees, total of 70 restaurants.
- Preparing and importing monthly hours from Micros into VIP
- Forwarding hours to restaurants for verification
- Reviewing overtime and regular hours on monthly basis
- Importing new employees and personal changes from HR Focus into VIP
- Administration of bonus scheme for team members – obtain performance results on website, prepare and process payment
- National Bargaining Council payments and submissions done manually
- Preparing and processing payment for all statutory returns and third parties
- Preparing, submitting, and reconciling General Ledger
- Preparing and submitting provident fund and medical aid schedules
- Printing and distributing payslips
- Creating and preparing monthly ODBC reports
- Implement systems saving time and costs
- Tax Year End Reconciliation and submissions
- Management and maintenance of VIP System
HR/Payroll Administrator - Worldnet Logistics
(2010-09 - 2011-01)
HR/Payroll Administrator. Reason for leaving: Found a position closer to home. VIP Premier (Nationally). Monthly payroll processing of +-300 employees.
- National Bargaining Council monthly online submissions
- Preparing employment contracts, induction, and training for new employees
- Liaise with Recruitment agencies with regards to new positions
- Preparing and submitting monthly statutory returns, reconciliations, journals, reports, provident fund, and medical aid withdrawals/applications/queries and third-party payments
- Tax Year End Reconciliations and submissions
- Management and maintenance of the VIP Payroll System
- Investigating and resolving HR/Payroll queries
Payroll & Credit Manager - Moloko Hotels & Resorts
(2010-05 - 2010-09)
Payroll & Credit Manager. Reason for leaving: Development. VIP Classic (nationally). Monthly payroll processing of +-150 employees.
- Ensuring tax and perks tax calculations are processed and accurate
- Verifying attendance and hours worked
- Ensuring ongoing development and management of internal payroll spreadsheets
- Preparing and submitting monthly statutory returns, reconciliations, journals, reports, provident and medical aid withdrawals/applications/queries
- Preparing and balancing period-end reports to reconcile issued payrolls to bank statements
- Tax Year End Reconciliation and submissions
- Maintaining up-to-date billing systems for medical aid and provident fund
- Management and maintenance of the VIP Payroll System (Classic)
- Verifying creditors invoices and requisition, reconcile, and preparing payment
- Investigating and resolving customer queries
- Controlling and reconciling Petty cash
Payroll Administrator (Supervisor) - Chep SA (Pty) Ltd
(2005-02 - 2010-04)
Payroll Administrator (Supervisor) with 3 subordinates (wages). Reason for leaving: Relocated to Gauteng due to a better support structure. VIP Premier - Total payroll function on VIP - Premier (national and international). Monthly and weekly payroll processing of +- 1550 employees.
- Loading payments via electronic transfer (CATS/HSBC)
- Ensuring tax & perks tax calculations are processed and accurate
- Payments and submissions of monthly statutory returns, reconciliations, journals, reports, pension, and medical aid withdrawals/applications/queries
- General Ledger Integration with Financial System
- Statutory Return Submissions
- Tax Year End Reconciliation and submissions
- Payslip and IRP5 uploads on Infoslips
- Management and Maintenance of the VIP Payroll System (Premier)
Salaries Administrator - Shell Autoserv SA (Pty) Ltd
(2003-08 - 2005-02)
Salaries Administrator with 1 subordinate. Reason for leaving: Career stability. VIP Premier (400 employees, 30 Branches).
- Salary Payment uploads (CATS)
- Preparing monthly statutory returns, reconciliations, journals, downloads, reports, pension, and medical aid withdrawals/applications (MIBFA)
Financial Controller - Sani Pass Hotel
(2003-03 - 2003-08)
Financial Controller with 1 subordinate. Reason for leaving: Career development.
- Managing Debtors and Creditors on Accpac
- Salaries and Wages on VIP Classic (100 staff) monthly
- Cash book and bank reconciliations on Accpac
- Reconciliations and Payments of 5 bank accounts – (Internet – Bankit)
- Posted Journals, financial statements and returns on Accpac
- Preparing Day end Reports on Accpac
Wage Clerk - Industrial & Consumer Plastics
(2002-06 - 2003-03)
Wage Clerk. Reason for leaving: Development. VIP Classic.
- Processing timesheets (Astrow / Clockwatch system)
- Importing hours into VIP (350 staff)
- Prepared Journals
- Month end reconciliations and payments
Accounts Administrator - Air Chefs
(1999-10 - 2002-06)
Accounts Administrator. Reason for leaving: Career stability. VIP Classic (150 staff).
- Processing timesheets manually – Prepared monthly Journals
- Creditors (Invoice input, account reconciliation, payments)
- Debtors (Data input, invoicing, reconciliation, statistics)
- Flight reports, switchboard
Bookkeeper - Margate Hotel
(1995-02 - 1999-09)
Bookkeeper. Reason for leaving: Resigned, (Company restructure).
- General Administration
- Debtor & Creditor Ledgers, Invoicing, Payments, Petty cash Recons
- Salaries, IRP5's UIF, PAYE, IOD's manually - 30 staff
- Daily banking
- Guest deposit control (Receiving and processing of deposits)
- Daily balancing and handover of receptionists
- Reservations (When required)
Unemployed - Unemployed
(1994-06 - 1995-01)
Cash Controller / Teller - SBV Services - Dunswart
(1993-09 - 1994-05)
Cash Controller / Teller. Reason for leaving: Relocated to Margate.
- Processing large sums of money
- Administration (Filing, excel spreadsheets)
Unemployed - Unemployed
(1993-05 - 1993-08)
Car accident – temporary disability
Controller / Secretary - Spider Alarms / Meysec
(1992-09 - 1993-05)
Controller / Secretary. Reason for leaving: She was in a car accident.
- Security Officer – Armed Response (Control Room)
- Debtors (Invoice input, statements, month end)
- Switchboard, filing
