HR Officer - IHPS (NGO)
(2024-05 - 2025-09)
Lead and coordinated HR functions including recruiting and selection, staff induction, filing, recordkeeping, payroll, benefits, and employee relations (ER).
- Effecting monthly changes on payroll inputs information of new hires, terminations, AOD's any deductions using SAGE 300
- Manage the full life cycle of the recruitment and selection function from the posting of vacant positions, screening, short-listing, organising interviews, working in close collaboration with line management to select qualified candidates, and on-boarding new employees.
- Preparation of employment contracts, Offer Letters, Extensions and Addendums.
- Provide guidance and support to line managers on policies and procedures.
- Review of HR policies and updating accordingly for sign off.
- Carry out HR administrative functions i.e., collation of timesheets, leave forms and relevant supporting documentation, capturing of staff development and training information and ensuring that IHPS is complying to the POPI Act.
- Facilitation of disciplinary processes, etc. in line with IHPS policies and procedures, donor requirements as well as SA employment laws.
- Establish and maintain complete and up-to-date employee personnel files to ensure compliance with donor requirements and SA employment laws.
- Manage HR documentation, including transfers, promotions, and exit processes.
- Capture all staff leave onto the IHPS leave management systems and maintain current staff leave records.
- Develop a schedule for staff performance appraisals with guidance from HR Manager and line management.
- Support learning and development initiatives derived from personal development plans.
- Work hand in hand with in house social workers for any wellness activities and initiatives.
- Preparation for HR Audit.
- Develop a schedule for staff induction and other needs-based trainings as directed by the HR Manager and line management.
- Work closely with the HR Manager and line management to manage all ER issues and implement ER resolutions.
- Prepare the Disciplinary Hearing packs and Commission of Conciliation Mediation and Arbitration (CCMA) files for conciliation or arbitration as guided by HR Manager.
- Collate monthly employment reports on: terminations information, current HR records, recruitment reports, HR analysis reports and ensuring accurate data is submitted for monthly payroll processing.
- Responsible for the compilation and submission of WSP/ATR on the HWSETA portal
- Collate information on training expenditure
- Ensuring that there is an employment equity and skills development committee and that there is a representation of occupational levels
HR Officer - PACT SA (NGO)
(2023-07 - 2024-05)
- Recruitment and selection of staff including drafting job adverts, screening applicants, shortlisting, coordination of interviews and compiling interview reports.
- Preparation of offer letters, contracts, organogram, job descriptions, leave, skills report etc.
- Compiling of Employment Equity Plans for the organization.
- Submission of WSP/ATR
- Payroll Administration including capturing of payroll inputs on VIP Payroll System.
- Contract extensions, Addendums and change of status
- Administration of employee Benefits including Medical Aid, Provident Fund, Education Allowances etc.
- Maintain the filing system and safekeeping of employee records including any other HR activities.
- Capturing of Timesheets and proper leave administration.
- Ensure compliance with HR Policies, SA legislation, rules and regulations of the organization.
- Assist the HR Manager in planning for Performance reviews and follow through with staff development plans.
- Assist the HR Manager with CCMA and any ER related matters
- Manage the Long service awards
- Assist staff with any ESS applications
- Assist with the in-house wellness program.
- Conduct exit Interviews
- Ensuring compliance with health and safety regulations and facilitate claims and IOD and WCA reports
- Work on HRID on the reporting periods
- Assist departments with the performance management system on quarterly bases eg. Check ins, how to set goals
HR Officer - Isibani Development Partners (NGO)
(2022-02 - 2023-06)
- Timesheet management.
- Developing, revising job descriptions and update with Line Manger's.
- Recruitment (end to end) and selection efforts for all personnel, including writing and placing job ads.
- Employment vetting using LexisNexis/MIE.
- Conducting new employee orientations, onboarding and employee relations counselling and sit in mediations.
- Overseeing exit interviews.
- Employee wellness activities.
- Oversee and manage a performance appraisal system.
- Collate training needs as per program requirements.
- Manage all leave requests on ESS.
- Completion of Selection Memo and any other Memorandums
- Work with Finance to process payroll, new employee loading.
- Work with IT in terms of informing them how many staff is set to start.
- Processing of Acting allowances.
- Reporting through HR metrics.
- Ensure organizations compliance with local labour laws and regulations.
- Maintenance of HR records/files (physical &HR drive)
- Coordination of timesheets.
- Managing of leave and reporting.
- Upon exit of employee: preparation of U19, certificate of service &salary schedule and leading the Close out process
- Coordinating provident fund (withdrawals, death claims, disability)
- Bulk recruitment
HR Officer - RTI International (International NGO)
(2021-07 - 2022-01)
- Time Reporting: Collecting of timesheets.
- Leave Management: leave balance management, capturing of leave.
- Payroll Management: Capturing changes on Sage 300, distribution of payslips.
- Working with cluster manager in regions for all HR related issues.
- Recruitment: End to End recruitment
- Performance Management: performance contracting.
- On-boarding and Off-Boarding: Inception and terminations
- Employee Wellness: Employee assistance Program and team building
- Employee relations
HR Generalist - ANOVA Health Institute (NGO)
(2018-09 - 2021)
- Drawing up of Contracts, Offers, Salary Adjustments
- Making sure all required documents as per checklist is submitted payroll.
- Onboarding and Offboarding
- Collation of timesheets
- Invoice payments.
- Creating a database for bulk recruitment.
- Screen cv's and candidates.
- Create Job Adverts internally and on Career Junction (Simplify.Hr and LinkedIn)
- Prepare interview packs, arrange and conduct interviews.
- PEPFAR Human Resources Inventory Database system (HRID)
- Coordinate Recruitment Activities e.g., Recruitment tracker.
- Performance management tracking
- Reference and Background Checks on MIE &Lexis Nexis
- Conduct interviews for all occupational levels.
- Maintaining relationships with both internal and external clients to ensure staffing goals are achieved.
- Request requisitions before recruitment commences.
- Save recruitment documents on the intranet/share HR drive.
- PWC Job grading (Benchmarking)
- Compile recruitment reports for normal and bulk recruitment.
- Engagement with external stakeholders e.g., recruitment agencies.
- End to end recruitment.
- Working with line managers for any HR related matters.
- Schedule and diarize the ER Manager's disciplinary hearings& Mediation. CCMA cases document preparation.
- Arrange hotel stay and car bookings as and when required for the ER Manager.
- Arrange chairperson for disciplinary hearings.
- Consolidate weekly IR/ER incident reports from HRM's.
- Collation of HR weekly reports: Resignation, Recruitment Reports include. benchmarking report.
- Leave report- follow up with HRM for any discrepancies
- Ensuring all job roles are graded using PWC Remchannel
- Provide admin support for the Employment Equity Report
- Administering appropriate company assessments
- Liaise with recruitment agencies.
HR Associate - United Nations: World Food Programme (International NGO)
(2018-02 - 2018-08)
- HR Processing (Payroll, Personnel Actions, Leave and new contracts)
- Responsible for recruitment, assignment, reassignment and separation of local service s
