Jafta Maswanganyi

Dynamic Warehouse and Inventory Management Professional with over 12 years of experience in various roles, including Senior Engineering Stores Controller and Technical Buyer. Proven expertise in stock control, procurement processes, and supply chain management. Achieved significant inventory reductions and enhanced operational efficiency by implementing effective inventory tracking systems.

Exceptional interpersonal skills, adept at nurturing supplier relationships and ensuring compliance with safety standards. Ready to leverage extensive knowledge to optimize operations and contribute to success at the desired company.

Technical Buyer/Engineering Storeman/Maintenance Planner at Magnum Ice Cream Company (2022-09 – Present)

Managed parts inventory system and maintenance planning operations including purchase orders, invoicing, stock monitoring, and engineering maintenance schedules.

• Managed the parts inventory system, entering and supervising all parts transactions such as purchase orders, issues, returns, and inventory adjustments
• Oversaw the management of all blocked invoices to ensure resolution
• Processed requisitions and purchase orders efficiently to maintain inventory flow
• Screened and evaluated suppliers and contractors for procurement activities
• Ensured timely ordering of stock and materials, aligning with operational needs
• Controlled and monitored expenses against budgetary constraints
• Tracked and traced purchase orders and shipments to ensure orderbook alignment and on-time deliveries
• Established and maintained excellent business relationships with national and international suppliers, as well as freight, clearing, and forwarding agents
• Reconciled order discrepancies with suppliers to rectify issues promptly
• Led vendor onboarding and maintenance processes smoothly
• Maintained accurate inventory records and performance, overseeing periodic cycle counts and physical inventories
• Provided management with necessary reports to support decision-making
• Collaborated closely with the maintenance group and vendors to ensure necessary parts were readily available
• Developed and maintained procedures for parts and work orders, ensuring compliance with plant operations
• Ensured the ordering, receiving, issuing, and disposal of stores stock was conducted according to procedures
• Processed all new stock items and allocated bins appropriately
• Guaranteed correct and timely capturing of delivery notes and invoices for accuracy
• Established and managed systems to monitor stock and inventory in stores
• Maintained minimum and maximum stock thresholds diligently
• Organised inventory for accessibility and safety within the store
• Planned and managed regular stock takes to ensure reconciliations between records and actual stock levels
• Implemented continuous improvement processes to enhance store efficiency and reduce overall costs
• Prepared and provided monthly inventory reports as required by management
• Monitored inventory issuance and tracked departmental spending trends
• Developed engineering maintenance schedules for factory operations
• Inputted and maintained engineering master data within SAP PM to ensure accuracy
• Identified and executed improvements to the maintenance process on site, fostering efficiency
• Coached and developed SAP and engineering planning skills among engineering staff
• Implemented and defined maintenance plans in collaboration with the Engineering Manager
• Supervised the work order system, ensuring meticulous entry of all work order transactions
• Recommended new projects and methods to minimise costs while ensuring accuracy in systems
• Responsible for capturing maintenance data, including losses, costs, breakdown analyses, and tag resolutions
• Managed stakeholder engagement with the engineering team, ensuring spares availability and efficient planning of maintenance shutdowns

Senior Engineering Stores Controller at RCL Foods (2018-09 – 2022-08)

Executed purchasing tasks, oversaw warehousing operations, managed master data, directed stock-taking efforts, and ensured compliance with warehouse and inventory management policies.

• Executed purchasing tasks by obtaining RFQs and generating purchase orders, following up on delivery dates, and liaising with artisans regarding stock due for delivery
• Oversaw warehousing operations, coordinating and controlling cycle count programs to ensure accuracy and identify operational inventory issues
• Adhered strictly to warehouse and inventory management policies, processes, and reporting requirements
• Managed master data related to inventory, including creating, updating, and deleting material and service masters as well as item classification and MRP settings
• Directed stock-taking efforts, managing teams to ensure effective stock counting and reconciliation processes for data integrity in the SYSPRO system
• Ensured high standards of housekeeping within warehousing and receiving areas, addressing safety incidents of non-compliance, hazards, and damage to property
• Maintained adherence to policies and procedures regarding warehouse equipment and handling practices
• Promoted safety, health, and environmental awareness within the warehouse, ensuring compliance with all relevant EHS requirements
• Supervised personnel, planning, monitoring, and reporting on staff development activities to enhance team capabilities
• Ensured compliance with relevant policies and procedures related to warehouse and inventory management, processes, and reporting

Technical Buyer/Engineering Storeman at Tiger Consumer Brands (2015-09 – 2018-08)

Controlled stock levels, managed procurement activities, tracked invoices, maintained key control register, and provided support to purchasing and production functions.

• Controlled stock levels and initiated orders for new stock when minimum thresholds were reached
• Ensured the availability of essential materials for the maintenance department to facilitate uninterrupted operations
• Raised purchase orders for both non-stock and stock items, ensuring timely procurement
• Tracked invoices from suppliers to ensure prompt processing
• Managed procurement activities for stock items, streamlining inventory management
• Updated information on slow-moving stock and reported findings to the technical manager
• Regularly assessed stock levels through systematic checks and reconciliations
• Presented detailed monthly reports to the technical manager for approval and decision-making
• Maintained a secure key control register, enforcing accountability for key usage
• Reported stock shortages promptly to the technical manager to mitigate operational disruptions
• Oversaw store operations and managed contents effectively
• Issued tools and stock accurately to relevant teams
• Conducted regular stock counts in collaboration with artisans
• Ensured the working environment was always safe, enforcing proper chemical and paint storage practices
• Provided purchase orders, delivery notes, and orders for the internal or external audit department
• Maintained consistent stock levels through timely replenishment and follow-up on purchase orders
• Engaged with suppliers to facilitate continuous, timely deliveries of goods
• Facilitated daily orders and monitored slow-moving items to enhance procurement efficiency
• Delivered technical and commercial support to the purchasing and production functions
• Ensured adherence to the Procurement Policy, managing interfaces between suppliers and the business
• Collaborated efficiently with the Financial Director and Procurement Manager
• Steered the procurement process for goods and services through effective tendering and quote processes
• Engaged directly with key internal stakeholders to address operational issues related to vendors
• Procured goods or services according to service level agreements established between NTP and vendors
• Participated as a team member in Bid Evaluation Committees (BEC) as required
• Engaged operationally with vendors and business to uphold contractual agreements
• Provided essential support in payroll processing by preparing weekly wage norms and managing monthly salary overtime inputs
• Printed clocking reports weekly and captured overtime information for accurate payroll processing
• Processed leave forms efficiently and ensured employees completed them during absences
• Inputted leave forms on clinic leave schedules and verified contract workers' invoices for processing
• Distributed supplier invoices to Shared Services and managed queries from suppliers regarding unpaid invoices
• Handled queries from creditors clarks regarding invoices that had not been received
• Compiled and distributed open purchase order reports to buyers weekly
• Generated regular reports on overtime, training, repairs & maintenance, and absenteeism for monthly oversight
• Assisted the Management Accountant with asset verification and management tasks

Warehouse Stock Controller at ZestWeg Group (2010-06 – 2015-08)

Monitored and recorded stock, managed credit requests, ensured accurate picking and dispatch, produced reports, conducted cycle stock takes, and led warehouse team operations.

• Monitored and recorded all stock received and returned, alongside managing credit requests
• Ensured precise picking, packing, and dispatch of products
• Produced weekly and monthly reports to track inventory levels and discrepancies
• Conducted cycle stock takes to maintain inventory integrity
• Oversaw bin maintenance and housekeeping protocols
• Led the warehouse team to optimise operations
• Maintained optimal inventory levels to meet operational demands
• Generated comprehensive daily and weekly reports to address and resolve critical control areas
• Safeguarded the integrity and accuracy of stock records
• Provided accurate and timely feedback to relevant stakeholders
• Fostered partnerships with all internal and external customers and suppliers
• Enforced compliance with health and safety policies and procedures
• Participated in various projects as required, contributing expertise and support
• Obtained quotes and raised purchase orders within the SYSPRO system
• Facilitated inter-branch transfers of stock and managed weekly wages inputs
• Conducted vehicle inspections and coordinated service bookings
• Briefed and debriefed drivers on logistical requirements
• Executed stock ordering and inter-branch transfers to streamline supply lines

Diploma in Business Technology – Rosebank College (2003-04 – 2007-04)

Senior Certificate – Hivuyeriwile Secondary (1999-01 – 2003-11)