Josie Dhlamini

Detail-oriented and organized finance professional with over 15 years of experience in accounts payable, creditors control, and financial administration. Proven ability to manage large book values, ensure accurate invoice processing, and perform meticulous reconciliations. Adept at resolving discrepancies, maintaining strong supplier relationships, and supporting month-end processes. Committed to contributing to financial accuracy and efficiency within a dynamic organization.

Creditors Controller at Mega Express (2014-02 – Present)

• Managed a book value of 30 million (COD) with approximately 145 local suppliers.
• Ensured accurate matching of invoices with requisitions, purchase orders, and goods received notes.
• Maintained compliance with financial procedures through proper authorization of requisitions, purchase orders, credit notes, and invoices.
• Investigated and resolved invoice discrepancies and issues promptly.
• Diligently captured supplier invoices on Sage X3 daily, verifying the validity of Tax Invoices and correct VAT application.
• Processed transactions with precise allocation to the correct cost centre and GL account.
• Conducted thorough preparation and submission of creditors' reconciliations.
• Efficiently loaded payments onto the banking system.
• Requested supplier statements and distributed remittance advices to ensure clear communication.
• Compiled monthly analysis of the creditors list for financial oversight.
• Supported the preparation of detailed cost/profit centre reports.
• Proactively followed up on all queries to maintain strong supplier relationships.
• Prepared and reviewed credit applications to assess financial risk.
• Provided assistance to Bookkeepers and Financial Manager with various ad hoc duties.

Senior Creditors Clerk at Sandton Plant Hire (2017-03 – 2023-06)

• Managed a book value of approximately R20 million, overseeing transactions with around 40 suppliers on COD and 30-day terms.
• Conducted thorough invoice reviews, ensuring alignment with purchase orders and attaching all necessary supporting documentation.
• Executed precise monthly reconciliations to maintain the integrity of accounting records.
• Processed credit notes from suppliers, adjusting accounts as required.
• Issued detailed remittance advice to suppliers, guaranteeing clarity on payment transactions.
• Upheld an organised filing system, enhancing document management and retrieval processes.
• Expedited warranty claim processing, liaising with suppliers to ensure swift resolutions.
• Coordinated the handling of returned goods for credit, streamlining the process effectively.
• Addressed and resolved supplier inquiries promptly, fostering strong and cooperative relationships.
• Performed regular statement checks to account for monthly accruals, ensuring financial accuracy.
• Prepared monthly accruals meticulously, contributing to reliable financial reporting.
• Led the creditors' team with a focus on supervising daily operations and optimising task execution.
• Monitored creditors' accounts vigilantly, maintaining strict compliance and transactional precision.

Creditors Clerk at Barloworld Power (2013-04 – 2017-02)

• Captured invoices accurately, ensuring alignment with purchase orders for local suppliers.
• Prepared payment journals for different types of vendors: COD, non-discounted, and discounted, maintaining accuracy in financial records.
• Performed monthly reconciliations of creditors' statements, addressing and resolving any queries that arose.
• Collaborated with buyers and business units, facilitating re-orders and managing purchasing processes.
• Monitored and maintained monthly Key Performance Indicators (KPIs) to assess and improve performance.
• Filed and organised paperwork related to creditor transactions and documentation.
• Sent remittance advices to creditors for clear communication on payment details and confirmations.

Creditors Clerk (foreign vendors and Intercompany) at Barloworld Power (2015-07 – Present)

• Processed invoices and credit notes, ensuring alignment with purchase orders and accurate posting.
• Managed accounts payable for foreign vendors and intercompany transactions.
• Reconciled statements on a monthly basis, ensuring accuracy and completeness.
• Performed monthly clearing journals for foreign vendors and intercompany transactions.
• Handled queries from both foreign vendors and intercompany entities promptly and efficiently.
• Maintained monthly Key Performance Indicators (KPIs) to track performance and targets.
• Maintained organised filing systems for reconciliations and journal entries.
• Posted and reconciled journals accurately to maintain precise financial records.
• Collaborated with various departments to address discrepancies and ensure accuracy in financial data.
• Supported month-end processes, contributing to the overall financial close.
• Assisted in various financial reports and audits as required.

Bsp Clerk at Air France (2006-04 – 2008-07)

• Addressed and resolved travel agency queries related to billing and settlements.
• Handled credit card queries, ensuring accuracy and resolution of discrepancies.
• Managed BSP LINK operations, ensuring accurate and efficient processing.
• Reconciled billings to ensure accuracy and consistency in financial records.
• Managed and reconciled refunds and tickets in adherence to BSP regulations.
• Issued ADM (Agency Debit Memos) and ACM (Agency Credit Memos) as required.
• Performed detailed reconciliation of credit card payments and transactions.
• Coordinated with various departments to ensure proper billing and settlement processes.
• Maintained records of financial transactions within the BSP system.
• Resolved discrepancies or issues related to billing and settlement processes.
• Liaised with stakeholders, including travel agencies and credit card companies, for effective communication and problem-solving.
• Assisted in generating reports and summaries for management or auditing purposes.

Creditors Clerk at Air France (2008-11 – 2013-03)

Reason for leaving: career advancement.

• Managed a book value of approximately 20 million, overseeing transactions with around 70 suppliers on COD and 30-day terms.
• Prepared and managed month-end payments (approximately 30 million monthly) for Airport and Cargo branches.
• Reconciled creditors' accounts and general ledger accounts, ensuring accuracy and consistency.
• Reconciled petty cash across multiple offices (Durban, Cape Town, and Johannesburg).
• Addressed and resolved creditors' queries efficiently, ensuring vendor satisfaction.
• Captured invoices and credit notes accurately using SAP software.
• Ensured all invoices were appropriately authorised by management before payment.
• Sent remittances to vendors, confirming payment details and transactions.
• Followed up on outstanding invoices and statements, ensuring timely resolution.
• Performed journal entries after payment and receipt of funds, updating financial records.
• Processed passenger claim payments in adherence to established procedures.
• Recorded and processed creditors' payments on bank platforms, including SARS (PAYE, SDL, UIF).
• Managed and processed staff travel expenses, including hotels, car hires, and travel allowances.

Accounts Assistant at Sure Zenojet Travel (2006-01 – 2006-10)

Reason for leaving: career advancement.

• Processed Speed Point payments efficiently and accurately.
• Functioned as a Debtor Collector, managing and following up on outstanding client payments.
• Assisted in preparing quotes for consultants, ensuring accuracy and completeness.
• Processed MPD (Monthly Payment Declarations) according to established procedures.
• Handled various aspects of invoicing, ensuring correctness and timely delivery.
• Assisted in month-end procedures and runs, contributing to the overall financial close.
• Supported reconciliations, verifying and balancing financial records.
• Assisted in managing and maintaining financial databases and records.
• Undertook administrative tasks to support the accounts department.
• Collaborated with team members to ensure accurate and efficient financial operations.
• Provided support in generating financial reports and summaries as required.

Certificate in Office Administration – Rosebank College (2007-06 – 2007-08)

Diploma in Retail Travel / Travel and Tourism – Damelin College (2003-01 – 2005-12)