Karabo Gaearwe

Detail-oriented healthcare and automotive operations professional with 7+ years' experience, currently working as a Ward Administrator at Emoyamed Rehabilitation Hospital. Proven expertise in accurate data capturing, patient records management, daily billing, and stock system updates across Rehabilitation and Casualty units. Highly skilled in maintaining electronic and manual records, ensuring data integrity, confidentiality and compliance, while working efficiently in fast-paced environments.

Rehabilitation Ward Administrator at Emoyamed Rehabilitation Hospital (2025-06 – Present)

Coordinated daily ward administrative operations to support smooth patient flow and effective staff communication

• Coordinated daily ward administrative operations to support smooth patient flow and effective staff communication
• Managed patient admissions, transfers, and discharges, maintaining accurate electronic and paper records
• Acted as the first point of contact for patients, relatives, and visitors, providing clear information and assistance
• Maintained and updated patient information systems, ensuring data accuracy and compliance with confidentiality requirements
• Monitored and ordered ward supplies and equipment, maintaining appropriate stock levels within agreed budgets and completing daily billing
• Handled telephone and email enquiries, resolving administrative issues or escalating them appropriately
• Managed casualty stock and daily billing, including receiving and packing stock from the pharmacy
• Ensured accuracy of stock counts in both the rehabilitation ward and casualty

Procurement Manager at Creatori Health Pty Ltd (2023-07 – 2025-01)

Streamlined RFQ processes and improved supplier turnaround times while leading product submissions to key hospital groups

• Streamlined RFQ processes and improved supplier turnaround times
• Led product submissions to key hospital groups post - Discovery approval
• Negotiated and managed consignment agreements with Healthcare suppliers
• Collaborated with internal departments to align procurement strategy with operational needs
• Usage of SAGE system for processing quotes, invoices, stock brought in
• Usage of MediKredit system for Nappi codes

Theater/Adult Cath Lab Admin Clerk at Universitas Academic Hospital (2020-07 – 2023-06)

Provided administrative support to the Adult and Peads Cath Lab department keeping and compliance with health statistics reporting

• Provided administrative support to the Adult and Peads Cath Lab department keeping and compliance with health statistics reporting
• Manage patient bookings via MEDITECH system handled daily filing
• Captured requisitions and implant usage on the LOGIS system, followed procurement accuracy
• Coordinated staff off-duty schedules and trained new admin staff on duties

Trainee Manager at Barloworld Motor Retail (2018-02 – 2020-06)

Worked across all departments (Sales, Service, Parts, Finance & Admin) improving interdepartmental processes and service delivery

• Worked across all departments (Sales, Service, Parts, Finance & Admin)
• Improved interdepartmental processes and service delivery
• Inventory management in automotive parts
• Built solid customer service and supplier relationships

Fieldwork Assistant at University of the Free State (2017-04 – 2017-05)

Coordinated and oversaw data collection with face-to-face interviews ensuring study protocol compliance

• Coordinate and oversee data collection
• Face-to-Face interviews
• Ensure study protocol and procedures are followed
• Ensure that data quality is consistent and accurately maintained

Marketer at Edgars (2016-06 – 2016-12)

Promoted refurbished Reware products with customer service support ensuring monthly sales targets were reached

• Promote the refurbished Reware products
• Customer service support
• Ensure that monthly sales are reached

NQF 5 – SETA Services (2020 – 2020)

Bachelor of Social Sciences Honours in Social Sciences – University of the Free State (2017 – 2017)

Bachelor of Social Sciences Degree in Social Sciences – University of the Free State (2012 – 2015)

Grade 12 – Brebner High School (2007 – 2011)