Kgopotso Maile

Received records from warehouse, check them in on the PRM system, prepared the records for batch creation. Capture data from available records into the required formats e.g. databases, table, spreadsheet, verify missing data and errors observed during data entry. Review and validate all data from the records, submit data and make regular backups of data, keep and maintain records and files, ensure records and files are properly sorted and secured, provide information to components.

Electronic Records & EDRMS Implementation: supported digitization of physical records and ensured proper management of electronic records, including backups and version control.

Document Quality Controller - Department of Home Affairs

(2023-01 - 2026-03)

• Received records from warehouse, check them in on the PRM system, prepared the records for batch creation. Capture data from available records into the required formats e.g. databases, table, spreadsheet, verify missing data and errors observed during data entry.
• Review and validate all data from the records, submit data and make regular backups of data, keep and maintain records and files, ensure records and files are properly sorted and secured, provide information to components.
• Electronic Records & EDRMS Implementation: supported digitization of physical records and ensured proper management of electronic records, including backups and version control.
• Conducted quality control checks to ensure all documents were scanned clearly and accurately and captured metadata and personal details into the PRM system with high accuracy.
• Cross-checked scanned images against original records for completeness and consistency.
• Maintained confidentiality and data protection in compliance with departmental policies.
• Identified and rejected substandard scanned records, reporting issues to the relevant department.
• Organized, sorted, and prepared physical documents for digitization by removing staples and binding and recorded and managed daily statistics of records using Microsoft Excel spreadsheet.
• Supported disposal, archiving and retention schedules and application legislation.
• Classification & Filing: Classify, file, index, and archive records according to approved file plans. Ensured accurate referencing and retrieval of information.
• Coordinating and effectively controlling of Archives and registry functions.
• Ensured adherence to the Promotion of Access to Information Act and other relevant legislation and guidelines.
• Knowledge of Batho pele principles, public service regulations and knowledge of departmental legislation and civic services.

Education Assistant - Department of Education

(2021-11 - 2022-08)

• Administered library activities and managed weekly library operations of the school and assisted mentor teacher with lesson planning, preparation and marked learner registers, scripts, classwork, and homework activities.
• Supported classroom activities and maintained learner records and contributed to the overall administrative functions of the school. Captured learner information using the SAMS system for data management.

Bachelor of Information Science - Information Science - University of South Africa (2025)

Higher Certificate in Archives and Records Management - Archives and Records Management - University of South Africa (2021)

Grade 12 - Bushbuckridge High School (2012)