Central Administrator at Greencastle Solutions (2025-10 – Present)
- Complete administrative duties efficiently and correctly in order to ensure smooth payment of invoices and workers payroll
- Make cold calls, data entry, recruiting staff etc
- Reconciling shifts worked against shifts on client system
- Send correct timesheet data to payroll for processing
- Setting up new clients on the system
- Ensure all required documents are received from new clients
Recruitment Administrator/Secretary (Contract) at Syndicate Personnel Specialist (2024-11 – 2025-10)
- Typing, formatting CVs on Engage system
- Submitting CVs to client's on behalf of the Directors
- Attending to incoming candidate responses
- Booking appointments for candidate fingerprint verification at the preferred AFIS/MIE venues
- Submitting Integrity Checks
- E-mailing, faxing, printing, photocopying, and scanning
- Updating, processing and filing of all documents
- Setting up Internal & External Interviews
- Manages correspondence by answering emails and sorting mail
- Maintains stock lists and orders office supplies as needed
- Answering, screening, and forwarding calls, Taking messages and ensuring they are passed on to the right staff
- Greeting visitors: Welcoming visitors to the office and managing the visitor log
- Managing calendars: Organizing and maintaining calendars for managers
Office Management & Research Admin Manager at Warrior Talent (2018-05 – 2024-10)
- Typing, formatting, and editing reports, documents, and presentations
- Advanced typing, note-taking, recordkeeping, and organizational skills
- Ability to manage internal and external correspondence
- Preparing CVs in the Warrior Talent standard format for submission to client
- Attending to incoming candidate responses
- Arrange weekly staff lunches
- Buying birthday vouchers, gifts etc
- Making Travel bookings
- Sending Birthday emails and Anniversaries
- Booking appointments for candidate fingerprint verification at the preferred AFIS/MIE venues
- Doing reference checks for candidates and ITC & Criminal Checks
- E-mailing, faxing, printing, photocopying, and scanning
- Creating and modifying reports for presentation to clients (long list and shortlist)
- Updating, processing and filing of all documents
- Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
- Manages correspondence by answering emails and sorting mail
- Assists in planning and arranging events, including organizing catering
- Drafts, formats, and prints relevant documents
- Maintains stock lists and orders office supplies as needed
- Manage all travel arrangements for the Business Unit
- Assist in meeting set-up and arrangements including schedules of events, preparation of agendas and papers, minute taking and action points for the Business Unit, as required
- Provide other key support to the Research Business Unit, guided by manager
- Acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for their manager's attention
- Managing diaries and organising meetings and appointments, often controlling access to the manager/executive
- Booking and arranging travel, transport and accommodation
- Organising events and conferences
- Reminding the manager/executive of important tasks and deadlines
- Typing, compiling and preparing reports, presentations and correspondence
- Implementing and maintaining procedures/administrative systems
- Liaising with staff, suppliers and clients
Recruitment Administrator at Harambee Youth Employment Accelerator (2013-03 – 2018-04)
- Checking the database for candidates that match the client's criteria
- Rectifying candidate's information
- Shortlisting of candidates before forwarding them for interviews
- Calling candidates to check for interest
- Inviting candidates for interviews or inductions
- Collating the spreadsheets for interview days
- Ensuring that the required checks i.e. criminal, education and credit checks are submitted to MIE for checking and verification
- Arranging interviews with clients
- Administer client interviews
- Confirming placements
- Completing all the paperwork and reports
- Updating the demand planner and building a pool of candidates to meet the client demand
- Compiling information for invoicing clients and forwarding information to finance
- Completing of Employment References
- Typing CV's
- Conducting assessments
- Capturing candidate's information on the System
MIE Department (Team Leader) at Harambee Youth Employment Accelerator (2015-06 – 2015-05)
- Supervising the work of office juniors and assigning work for them
- Liaising with the key accounts department and providing them with status updates with regards to the verification checks submitted
- Submitting checks as per client's request
- Updating, Processing and filling of all documents
- Moving candidates to the respective phases on the system
- Working on Microsoft Excel, Word and MS Office
Sourcing Department (Call Centre) at Harambee Youth Employment Accelerator (2013-03 – 2015-06)
- Screening of candidates
- Outbound calls
- Capturing of candidates' details on the database
- Administrative duties
- Assisting candidates with queries
