Linkie Msiza

Over 5 years of experience as a Personal Assistant supporting middle and top management, with an additional 10 years of experience in planning and coordination across various Divisions.

Personal Assistant to Head of Department - SABS

(2023-01)

• Manage Head of Department's calendar, schedule meetings and coordinate appointments.
• Handle incoming calls, emails and correspondence, responding on behalf of the head of department when required.
• Organise and maintain confidential files, documents and records.
• Prepare reports, presentations and other business documents.
• Plan, organize and coordinate internal and external meetings.
• Prepare meeting agenda, minutes and follow up on action points.
• Arrange business travel, including flights, accommodation and itineraries.
• Handle logistics for corporate events, conferences and networking functions.
• Act as the first point of contact between head of department and internal and external stakeholders. Facilitate communication between clusters and ensure smooth workflow.
• Draft and proofread emails. Memos and official correspondence.
• Handle sensitive business and personal information with confidentiality.
• Ensure that all private matters of the head of department are managed professionally.
• Assist in research, data collection and report preparation.
• Support project management tasks and follow up on deadlines.
• Handle personal short task and other duties as assigned by the head of department.

Administrative Officer - SABS (Automotive)

(2008-01 - 2010-12)

• Manage the manager's diary, book appointment and send Reminders.
• General typing (test report and Minutes) filling and handling correspondence (calls take and messages).
• Arrange travel, accommodation and process invoices on e-procurement.
• Open Jobs for new clients, send quotations, order stationery and provide additional support to test officers.

Planning Co-Ordinator - SABS (Transportation and Civil and Building)

(2011-01 - 2023-12)

• Manage Multiple auditors' calendar by minimising scheduling conflicts.
• Minute taking and distributing, drafting of agenda, bookings of the boardroom for meetings, arranging refreshment.
• Engaging with external clients (company Representatives, Directors ext.) to negotiate for postponements and notify them of upcoming audits and collection of certificates.
• Audit Planning and scheduling: Plan and schedule audits for new and existing clients, including cancellations and postponement.
• Prepare and file audit packs, reports and certificates.
• Maintain and update the system, create new work orders and manage long and short-term work orders.
• Initiate invoicing, process payments for new clients, and handle brand additions.
• Approval and compliance: Submit packs for system and products approval/renewal.
• Arrange travel (AS25 and Claims) and order stationery.
• Audit and Inspection Management: create audit inspection schedules and track samples and test Reports.
• Verify auditor's competency prior to assigning them for audits.
• Maintain tracking sheet, master plan for the entire cluster.
• Manage rescheduling of postponement audits.

Personal Assistant to the Campus Manager - Pretoria College

(2006-01 - 2008-12)

• Work closely with Head of departments and office of the Rector, providing guidance on daily activities.
• Plan and update campus manager's daily activities and appointments and ensure all required documents are prepared.
• Handling inquiries, answer calls, take messages, and confirm appoints.
• Electronic filling, open new folders and archive old documents.
• Schedule meetings, prepare agendas, take and distribute minutes, book venues and arrange refreshments.
• Attend campus management meetings, monthly meetings and provide necessary administrative support.
• Receiving visitors for the office of Campus manager.

Bachelor Degree of Business Administration - Business Administration - Mancosa

National Diploma in Management Assistant - Management Assistant - Pretoria College (2001-01 - 2003-12)

National Senior Certificate - Rephafogile Secondary School (2000-12)