Malindi Ngubane

Motivated and detail-oriented HR Officer with over 4 years of progressive experience at the University of Pretoria. Developed a strong foundation through internship rotations across Learning & Development, Employee Relations, and Recruitment. Skilled in full-cycle HR operations including recruitment, onboarding, performance coordination, and ER case support.

Adept at working across departments, upholding labour law compliance, and fostering a people-first culture through strategic HR practices.

Human Resources Officer - University of Pretoria - Hatfield

(2022-01)

Responsible for full-spectrum HR functions within the Partnerships and Services division, including recruitment, onboarding, employee relations and performance management.

• Engage in strategic workforce planning by identifying vacancies and anticipating future talent needs.
• Support end to end-to-end recruitment processes: develop job descriptions, advertise vacancies internally and externally, screening applications and coordinating interviews with departmental managers.
• Participate in shortlisting and interview panels, ensuring selection criteria aligns with institutional policy and Employment Equity (EE) targets.
• Conduct reference checks and prepare offer letters and employment contracts for successful candidates.
• Facilitate smooth onboarding for new hires, including induction coordination, documentation and systems setup.
• Maintain accurate records of recruitment activities and support compliance with HR policies, labour laws and EE requirements.
• Provide guidance to hiring manager on recruitment procedures and candidate experience improvements.
• Contribute to talent pipeline building and employer branding efforts in collaboration with the Learning and Development and ER divisions.
• Manage performance appraisals, employee relations, and internal partnerships to ensure smooth HR operations.
• Provide HR support and guidance to employees, managers, and academic staff on HR policies and procedures.
• Help coordinate staff training and development programs to enhance employee skills and overall performance.

Human Resources Intern - University of Pretoria - Hatfield

(2020-11 - 2021-12)

• Assisted in identifying departmental training needs and aligning them with institutional goals.
• Supported the coordination of onboarding and orientation programs for new staff.
• Helped design and schedule soft skills and compliance training workshops.
• Managed training attendance registers, collected post-training feedback, and assisted in tracking learning outcomes.
• Promote a culture of continuous improvement through internal communication and knowledge-sharing initiatives.
• Assisted with disciplinary processes including scheduling hearings, preparing documentation, and minute-taking.
• Supported HR in managing grievances and workplace conflict resolution, ensuring fair and consistent handling in line with policy and labour legislation.
• Observed investigations involving employee misconduct and harassment cases.
• Helped review and communicate updates to HR policies and employment regulations.
• Contributed to maintaining accurate and confidential ER records.

Bachelor's Degree - Industrial Sociology and Labour Studies - University of Pretoria (2017-01 - 2019-12)