Chief Administration Clerk - Department of Agriculture (Bela-Bela Municipality) - Bela-Bela
(2010-08-01 - 2013-02-08)
Administration Support component
- Render financial management procurement services
- Capturing of suppliers on a database system
- Compiling of specifications and capturing of it
- Compiling of memorandum of goods and capturing of it to generate an order to purchase
- Receiving of invoices and delivery note from supplier on delivery of stock
- Compiling of bas payment form
- Maintaining and controlling of budget
- Receiving and banking of revenue daily (cashier)
- Compiling of revenue monthly report
- Controlling of asset movement and losses of asset
- Assist in asset stock taking and asset verification
- Updating of asset register, lease register and disposal register on a daily basis
- Preparing of assets report on a monthly basis
- Filing of all asset document
- Bar-coding of newly acquired asset of the institution
- Implement the assets management policy and procedure
- Maintaining and controlling of stores
- Receiving of stock from suppliers
- Registering of stock on the register and filing of document
- Ensure that stock taking is done and on time
- Issuing of stock to end-users
- Preparing of monthly inventory reports
- Identifying of need stores items and prepare request for purchase
- Monitor and manage all the stock records
- Maintain obsolete, redundant stock
- Checking of government vehicle logs and trip sheet before issuing
- Conducting inspection of government vehicle before issuing to officials daily
- Prepare monthly report on government vehicles
- Ensure that all vehicles are properly serviced and on time
- Filing of all transport document
- Monitoring and supervising switchboard operator
- Monitoring and supervising the cleaners
- Operating photocopy and fax machine
- Maintaining of all registry registers
- Registering of all document or mails (incoming and outgoing)
- Rendering of fax services (incoming and outgoing)
- Opening files and filing of document
- Disposal of records in accordance with national archives act
- Maintaining filing system of the municipality for human resource records and general records
- Distribution of mail to relevant officials
- Monitoring and controlling of leaves
- Updating of leave registers
- Opening of files and filing of all leave forms
- Monitoring and evaluation of subordinate on performance management development system quarterly
- Filing of all PMDS document
- Coordinate submission of Performance Agreement and Reviews
- Coordinate meetings of the PMDS committee
- Conduct quality assurance on received PMS reports
- Compile monthly and quarterly PMDS report
- Handling of employees housing allowance matters and benefits
- Organising workshop and training for officials
- Monitoring and supervising of subordinate
Registry Clerk - Department of Health and Social Development (Thabazimbi Hospital) - Thabazimbi
(2006-02-06 - 2010-07-31)
- Rendering of fax services (incoming and outgoing)
- Rendering of postal services (incoming and outgoing)
- Rendering of filing system for patient files, general registry files and human resource files
- Controlling of all registry registers
- Tracing of lost files, operating of a photocopy machine
- Distribution of mail to relevant officials
- Supervising the messengers
- Disposing of records in accordance with the national archives act
- Opening files for patient and capture data on unicare system, billing of patient files
- Collection of revenue (cashier)
- Banking of hospital revenue and operating a switchboard
Registry Clerk (Internship) - Department of Health and Social Development (F.H. Odendaal Hospital) - F.H. Odendaal
(2005-07-01 - 2006-01-31)
Information and Record Management directorate
- Rendering of fax services (incoming and outgoing)
- Rendering of postal services (incoming and outgoing)
- Maintaining of filing system
- Registry files and human resource files
- Controlling of all registers
- Supervising the messengers, tracing of lost files
- Operating of a photocopy machines and franking machine
- Distribution of mail to relevant officers
- Handling of all registry related queries
- Opening files for patient and capture data on unicare system, billing of patient files
- Collection of revenue (cashier)
- Banking of hospital revenue and operating a switchboard
