Tender Administrator - Marshal Nights Security Services
(2024-02 - 2026-06)
- Monitoring and sourcing tender opportunities from government portals, newspapers, and procurement platforms.
- Downloading and reviewing tender documents and specifications.
- Preparing, compiling, and submitting tender documents before closing dates.
- Ensuring all tender submissions comply with client requirements and bid conditions.
- Maintaining updated company compliance documents such as: PSIRA Registration, CSD Registration, Tax Clearance / Tax Compliance Status, CIDB, COIDA Letter, BBBEE Certificate, Company Registration Documents, ICASA Licence.
- Coordinating briefing session attendance and site inspections.
- Liaising with management, operations, finance, and HR departments to obtain required tender information.
- Preparing tender schedules, submission registers, and tracking deadlines.
- Assisting with pricing schedules, BOQs, and supporting documentation.
- Managing electronic and physical filing systems for all tender documents and correspondence.
- Following up on tender outcomes, clarifications, and addendums.
- Communicating with clients regarding tender queries and submission requirements.
- Assisting with contract administration after successful tender awards.
- Ensuring confidentiality and accuracy of all tender-related information.
- Preparing reports on tender status and submission progress for management.
- Monitoring expiry dates of company certifications and ensuring renewals are completed on time.
- Supporting the implementation of company policies and procedures related to procurement and tendering.
Junior Tender Administrator - Marshal Nights Security Services
(2023-09 - 2024-01)
- Tender Sourcing & Monitoring – Identifying new tender opportunities on various platforms and portals.
- Documentation Management – Collecting, compiling, and reviewing tender documents to ensure compliance with client specifications.
- Submission Preparation – Assisting with the technical and commercial formatting of bids, creating tender folders, and finalizing submissions before deadlines.
- Administration & Filing – Organizing and maintaining up-to-date physical and electronic records of all tender correspondence and submissions.
- Communication & Liaison – Acting as the main point of contact for client queries, attending briefing meetings, and communicating with internal departments to gather information.
- Reporting – Providing progress reports and updates on tender status to management.
Office Assistant (In-Service Training) - Department of Agriculture, Land Reform and Rural Development
(2023-01 - 2023-06)
- Provided administrative support to the Deputy Land Claims Commissioner's office.
- Managed filing systems and confidential records.
- Assisted with procurement documentation and office coordination.
- Scheduled meetings and managed diaries.
- Greetings and assisting visitors.
- Managing phone calls, emails, and other correspondence.
- Organizing meetings, appointments, and travel arrangements.
- Maintaining office supplies inventory.
- Supporting the managerial staff with administrative tasks.
