Mpho Pitse

Resourceful and business-savvy professional with more than 8 years' experience in purchasing, demand planning, tender administration, and strategic sourcing operations. A proactive Supply Chain practitioner skilled in coordinating Bid Adjudication Committees, writing minutes and reports, managing deviations and variations, and ensuring adherence to Treasury regulations. Known for excellent communication, organization, and stakeholder management.

Proficient in Navision, MS Office, and public procurement processes.

Practitioner Acquisitions & Demand - Special Investigating Unit (SIU) - Pretoria

(2014-11)

Demand Management and Acquisition Management professional responsible for procurement operations across all organizational levels.

• Conduct needs assessment through data collection on various commodities.
• Conduct market and industry analysis.
• Ensure availability of budget prior to procurement process
• Compilation of annual Procure Plan for submission to DOA and to National Treasury
• Oversee, coordinate, and draft specifications/Terms of reference and special conditions of the contract.
• Ensure Procurement is approved by the DOA and submitted to National Treasury on time.
• Prepare Variations memo for approval.
• Review the request for procurement by ensuring that it is on the SIU Annual Demand Plan
• Review and analyse specification/terms of reference and evaluation criteria submitted by client.
• Procurement of goods and services for National, provincial and District Offices (All Elements of Supply Chain Management)
• Oversee, coordinate and drafting of specifications/Terms of reference and special conditions of the contract.
• Compile and manage Requests for Quotations (RFQ) and Proposal (RFP) documents and Source goods and services and ensure compliance with Departmental and Treasury Policies
• Follow up on all quotations and ensure competitiveness and Fairness of all quotes and oversee the receipt of quotations/Proposals.
• Ensure all quotations are acknowledged by the end-user before an official order is generated.
• Pre-audit/compliance check all procurement requests before an official order is generated.
• Administer the implementation of the supply chain management policies, processes, procedures, and guidelines to ensure adherence to the legislation and regulations.
• Administer independent reviews on the SCM process to ensure compliance to standards and procedures as prescribed by existing policies and regulations.
• Assess the cost-efficiency of the procurement processes and deviations from normal procurement procedures.
• Render advisory services for procurement of goods and services in line with SCM policies and Standard Operation Procedures
• Process all documentation according to departmental policies and procedures within specified set time frames to ensure compliance.
• Develop effective systems and standards for monitoring Supplier performance and compliance.
• Measuring and sustaining customer/ client satisfaction through a SCM client survey
• Ensure implementation of the Supply Chain and Risk Management
• Ensure cost-effective utilization of resources to ensure service delivery is achieved.
• Ensure compliance with all statutory requirements relating to Supply chain management and Treasury regulations
• Administer audit queries and the risk register for SCM.
• Provide effective document control on sensitive SCM matters.
• Ensure funds are available before an order is generated.
• Ensure SCM delegations are adhered to.
• Preparing Deviations for approval by the DOA
• Supervise interns and administrative staff in the supply chain department, ensuring that all processes are carried out in compliance with organizational policies, procedures, and applicable Treasury Regulations.
• Manage and assist in the compilation of contracts.
• Ensure effective formalization and monitoring of Service Level Agreement
• Assist the business units in preparing and managing all contracts.
• Maintain and update the contract/ service level agreement register.
• Manage vetting of Supply Chain contracts and service level agreements.
• Monitor contract expiry dates and notify end-users timeously.
• Record keeping of contract documentation.
• Monitoring the performance of service providers
• Extensions of contracts
• Give notice to Business Units (Project Managers) on contract end dates.
• Termination of contracts
• Developing strategies for maintaining relationships by communicating with key service providers
• Managing client's relationship in accordance with key performance indicators set in the Service Level Agreement
• Support internal stakeholders in achieving their procurement business.
• Build and maintain relationships with internal business units at all National, Provincial level.
• Maintaining rapport with all levels of supplier personnel and internal customers
• Identify critical suppliers, supplier risks and ensure business continuity planning in terms of the identified risks.
• Ensure that requisition order and invoices are attached together and submit for approval to relevant department for South Africa authorization.
• Serve as Chairperson of Bid Specification Committee and Evaluation Committee Member.
• Facilitate evaluation processes and oversee advertising and opening of bids.
• Administer implementation of SCM policies and monitor compliance.
• Manage meeting documentation, including recording and filing of BAC meetings.

Claims Officer - Special Investigating Unit (SIU) - Pretoria

(2007-07 - 2014-10)

Responsible for processing claims and managing vehicle fleet operations.

• Checking of subsistence and claims when receiving from various offices.
• Processing payments on Navision (system) on daily basis.
• Loading of processed claims on FNB to prepare for payment.
• Submitting of payment to supervisor for payment authorization.
• Submitting a spreadsheet for salary changes to payroll before the 10th of every month.
• Maintain accurate records of all company vehicles, including registration, insurance, and servicing schedules.
• Schedule and coordinate vehicle maintenance, repairs, and inspections.
• Monitor and report on vehicle mileage, fuel consumption, and costs on the first auto report.
• Process and manage vehicle-related documentation, including permits, licenses, and insurance claims.
• Assist with procurement and disposal of vehicles.
• Support drivers and other staff with fleet-related queries.
• Ensure compliance with legal and safety standards related to vehicle operation.
• Prepare reports on fleet performance, costs, and utilization.
• Liaise with external suppliers, garages, and service providers.

Data Capturer / Admin Investigations - Special Investigating Unit (SIU) - Pretoria

(2007-07 - 2014-10)

Administrative and data management support for investigations unit.

• Gathering information on cases from investigators.
• Investigating - Filling of cases and data capturing.
• Unit - Tracing of applicants in ITC web page.
• Analyzing of data on the spreadsheet and capturing of data on excel spread sheet

Accounts Payable Clerk - HPCSA

(2007-01 - 2007-06)

Accounts payable and creditor management functions.

• Ensure that requisition order and invoices are attached together and submit for approval to relevant department for South Africa authorization.
• Reconcile creditors account with creditor's statement by verifying source documents before processing transaction.
• Allocate cost codes and submit to creditor's supervisor for review. Process in creditor's module and print accounts payable detailed age analysis.
• Effect payment via EFT or cheque.
• Fax/Email remittance advice to suppliers to ensure discounts.
• Receive claims from board of members and sent for proper authorization from relevant departments and cost allocate from creditor's supervisor.
• Process in creditor's module in terms of cost codes applicable.
• Prepare documentation/s for members for all their payments when attending meetings as it forms the basis of the annual South Africa IRP5's for SARS.
• Capture claims payments on member's ledger on the excel spread sheet.
• Verify invoices before payment can be done.
• Enhance the management of creditor's optimally through council financial management by following transactions according to policies and procedures.

Bachelor of Commerce Honours - Logistics - University of South Africa

Bachelor of Supply Chain Management - Supply Chain Management - Regent Business School

National Certificate (N4) - Financial Management - Orbit FET College