Practitioner Acquisitions & Demand - Special Investigating Unit (SIU) - Pretoria
(2014-11)
Demand Management and Acquisition Management professional responsible for procurement operations across all organizational levels.
- Conduct needs assessment through data collection on various commodities.
- Conduct market and industry analysis.
- Ensure availability of budget prior to procurement process
- Compilation of annual Procure Plan for submission to DOA and to National Treasury
- Oversee, coordinate, and draft specifications/Terms of reference and special conditions of the contract.
- Ensure Procurement is approved by the DOA and submitted to National Treasury on time.
- Prepare Variations memo for approval.
- Review the request for procurement by ensuring that it is on the SIU Annual Demand Plan
- Review and analyse specification/terms of reference and evaluation criteria submitted by client.
- Procurement of goods and services for National, provincial and District Offices (All Elements of Supply Chain Management)
- Oversee, coordinate and drafting of specifications/Terms of reference and special conditions of the contract.
- Compile and manage Requests for Quotations (RFQ) and Proposal (RFP) documents and Source goods and services and ensure compliance with Departmental and Treasury Policies
- Follow up on all quotations and ensure competitiveness and Fairness of all quotes and oversee the receipt of quotations/Proposals.
- Ensure all quotations are acknowledged by the end-user before an official order is generated.
- Pre-audit/compliance check all procurement requests before an official order is generated.
- Administer the implementation of the supply chain management policies, processes, procedures, and guidelines to ensure adherence to the legislation and regulations.
- Administer independent reviews on the SCM process to ensure compliance to standards and procedures as prescribed by existing policies and regulations.
- Assess the cost-efficiency of the procurement processes and deviations from normal procurement procedures.
- Render advisory services for procurement of goods and services in line with SCM policies and Standard Operation Procedures
- Process all documentation according to departmental policies and procedures within specified set time frames to ensure compliance.
- Develop effective systems and standards for monitoring Supplier performance and compliance.
- Measuring and sustaining customer/ client satisfaction through a SCM client survey
- Ensure implementation of the Supply Chain and Risk Management
- Ensure cost-effective utilization of resources to ensure service delivery is achieved.
- Ensure compliance with all statutory requirements relating to Supply chain management and Treasury regulations
- Administer audit queries and the risk register for SCM.
- Provide effective document control on sensitive SCM matters.
- Ensure funds are available before an order is generated.
- Ensure SCM delegations are adhered to.
- Preparing Deviations for approval by the DOA
- Supervise interns and administrative staff in the supply chain department, ensuring that all processes are carried out in compliance with organizational policies, procedures, and applicable Treasury Regulations.
- Manage and assist in the compilation of contracts.
- Ensure effective formalization and monitoring of Service Level Agreement
- Assist the business units in preparing and managing all contracts.
- Maintain and update the contract/ service level agreement register.
- Manage vetting of Supply Chain contracts and service level agreements.
- Monitor contract expiry dates and notify end-users timeously.
- Record keeping of contract documentation.
- Monitoring the performance of service providers
- Extensions of contracts
- Give notice to Business Units (Project Managers) on contract end dates.
- Termination of contracts
- Developing strategies for maintaining relationships by communicating with key service providers
- Managing client's relationship in accordance with key performance indicators set in the Service Level Agreement
- Support internal stakeholders in achieving their procurement business.
- Build and maintain relationships with internal business units at all National, Provincial level.
- Maintaining rapport with all levels of supplier personnel and internal customers
- Identify critical suppliers, supplier risks and ensure business continuity planning in terms of the identified risks.
- Ensure that requisition order and invoices are attached together and submit for approval to relevant department for South Africa authorization.
- Serve as Chairperson of Bid Specification Committee and Evaluation Committee Member.
- Facilitate evaluation processes and oversee advertising and opening of bids.
- Administer implementation of SCM policies and monitor compliance.
- Manage meeting documentation, including recording and filing of BAC meetings.
Claims Officer - Special Investigating Unit (SIU) - Pretoria
(2007-07 - 2014-10)
Responsible for processing claims and managing vehicle fleet operations.
- Checking of subsistence and claims when receiving from various offices.
- Processing payments on Navision (system) on daily basis.
- Loading of processed claims on FNB to prepare for payment.
- Submitting of payment to supervisor for payment authorization.
- Submitting a spreadsheet for salary changes to payroll before the 10th of every month.
- Maintain accurate records of all company vehicles, including registration, insurance, and servicing schedules.
- Schedule and coordinate vehicle maintenance, repairs, and inspections.
- Monitor and report on vehicle mileage, fuel consumption, and costs on the first auto report.
- Process and manage vehicle-related documentation, including permits, licenses, and insurance claims.
- Assist with procurement and disposal of vehicles.
- Support drivers and other staff with fleet-related queries.
- Ensure compliance with legal and safety standards related to vehicle operation.
- Prepare reports on fleet performance, costs, and utilization.
- Liaise with external suppliers, garages, and service providers.
Data Capturer / Admin Investigations - Special Investigating Unit (SIU) - Pretoria
(2007-07 - 2014-10)
Administrative and data management support for investigations unit.
- Gathering information on cases from investigators.
- Investigating - Filling of cases and data capturing.
- Unit - Tracing of applicants in ITC web page.
- Analyzing of data on the spreadsheet and capturing of data on excel spread sheet
Accounts Payable Clerk - HPCSA
(2007-01 - 2007-06)
Accounts payable and creditor management functions.
- Ensure that requisition order and invoices are attached together and submit for approval to relevant department for South Africa authorization.
- Reconcile creditors account with creditor's statement by verifying source documents before processing transaction.
- Allocate cost codes and submit to creditor's supervisor for review. Process in creditor's module and print accounts payable detailed age analysis.
- Effect payment via EFT or cheque.
- Fax/Email remittance advice to suppliers to ensure discounts.
- Receive claims from board of members and sent for proper authorization from relevant departments and cost allocate from creditor's supervisor.
- Process in creditor's module in terms of cost codes applicable.
- Prepare documentation/s for members for all their payments when attending meetings as it forms the basis of the annual South Africa IRP5's for SARS.
- Capture claims payments on member's ledger on the excel spread sheet.
- Verify invoices before payment can be done.
- Enhance the management of creditor's optimally through council financial management by following transactions according to policies and procedures.
