Receptionist at Diamond Shipping (2023-01 – 2024-01)
Diamond Shipping Services is a fully independent liner agent in South Africa, providing Liner Agency, Ships Husbandry and associated services.
- Managing switchboard and assisting with Durban and Johannesburg switchboards when required
- Ordering office consumables
- Maintaining Office Equipment
- Arranging Courier Collections and Deliveries
- Responsible for Petty Cash
- Maintaining a log sheet for Refrigerated shipments (reefer cargo)
- Printing terminal load list (N76) and cross checking against files to ensure all containers were shipped on vessels
- Assisting clients with tracking of their shipments
- Checking client's shipping documents prior to releasing bills of ladings to all clients
- Releasing import/ Export shipments on internal system (Afsys)
- Compiling reefer rebate report for branch manager
- Follow up with credit clients when their accounts are in arrears
- Assisting Documentation manager to double check that vendor invoices are correct before payment is processed
- Setting up meetings for Branch Manager
- Keeping reception area clean and ensuring visitors are met and escorted to boardroom
- Maintaining a rebate log sheet to refund clients at the end of every year
- Responsible to arrange staff lunches and parties for the Cape Town branch
Export Documentation Executive – Refrigerated and Cold Treatment cargo at Diamond Shipping (2024-02 – 2024-09)
Diamond Shipping Services is a fully independent liner agent in South Africa, providing Liner Agency, Ships Husbandry and associated services.
- Checking release documents (SARS documents, Cargo dues, payments ), before printing final bills of ladings
- Checking Terminal load lists against shipment files
- Invoicing shipments
- Applying for Change of Destinations when requested by clients
- Tracking of client shipments when requested
- Liaising with POD agents to resolve client queries or requesting for updates on shipments
- issuing telex releases when requested by clients
- Liaising with capturing team if draft bills are not captured correct or amendments not done accurately
- Working closely with Finance Team when requesting for credit terms or allocating payments
- Ensuring staff wise report is cleared with outstanding payments
- Ensure filing is up to date and handed over to manager for signing off
- Ensure all vendor invoices are checked and charges recovered when invoicing clients
Export Bookings Executive – Refrigerated and Cold Treatment cargo at Diamond Shipping (2024-10 – Present)
Diamond Shipping Services is a fully independent liner agent in South Africa, providing Liner Agency, Ships Husbandry and associated services.
- Collaborate with Branch manager to manage reefer shipments
- Handle bookings and scheduling for shipping operations
- Ensure timely completion of Reefer - related tasks
- Co-ordinate with various departments for smooth operation
- Manage documentation for Reefer shipments
- Respond to customer enquiries and concerns
- Assist in resolving Shipping related issues
- Maintain records of reefer shipments
- Work with Carriers to optimize Reefer Logistics
- Monitor Reefer cargo throughout the shipping process
- Compiling reefer manifests for vessels
- Liaising with clients on temperature deviations for refrigerated containers
- After hours assistance for any issues
- Update Stakeholders on shipment statuses
- Contribute to improving efficiency in Reefer Logistics
- Late Arrivals and Early arrival applications with terminal and shipping lines
- Compiling Navis terminal report against booking report to ensure all containers are stacked in terminal
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