Nonkululeko Xaba
Project Administrator
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About
Highly organized and detail-oriented project administrator with [X] years of experience in managing and coordinating projects. Seeking a challenging position as a project administrator to utilize my skills in project planning, team coordination, and process improvement to contribute to the success of the organization.
MY SKILLS
- Proficient in project management methodologies, tools, and software, including project planning, scheduling, and reporting.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
- Strong communication and interpersonal skills, enabling effective collaboration with cross-functional teams, stakeholders, and clients.
- Proven track record in process improvement, streamlining workflows, and enhancing project efficiency.
- Detail-oriented with a focus on accuracy and quality in all project deliverables.
- Demonstrated leadership abilities, able to motivate and guide teams towards project goals.
Experience
NHBRC (Current) Project/ office administrator
● Provide office assistance to the director
● Provide day to day admin support
● Maintain electronic and hard files
● Approve Subsidy Project before regional Engineer
● Answer electronic enquiries.
● Data capturing
● Capture subsidy projects on SAP
● Do Approval letters and invoices on SAP
● Provide day to day admin support
● Oversee the successful completion of projects before regional engineer
● Organize and maintains administrative files, correspondence and other records. ● Help the project managers in administrative duties and processes
● Create weekly workflow
Fezeka Business Services (June 2020 to July 2022) Project Administrator
● Help the project managers in administrative duties and processes
● Enrol projects at NHBRC
● Schedule meetings and keep minutes
● Beneficiary Administration
● Upload projects information on ASANA system
● Track claims on HSS
● Compile Application packs
● Manage cars track
● Assist with planning, from start to finish of project
● Prepare and distribute project materials
● Implement policies and procedures
● Create weekly workflow
● Track expenses and work on budget forecast
● Monitor progress
● Alert the project manager to issues as they arise
● Report on team and project performance
● Act as point of contact for project team and facilitate communications
● Assess project risk
● Attend site meetings
NHBRC (National Home Builders Registration Council)
Technical Data Capture( 2019)
● Capture the completed manual BQIH forms into the SAP ERP system.
● Ensure reduction in the current workload and to rapidly eradicate inspections backlog.
● Maintain filing of technical resources documents.
● Provide data processing and admin support to mobility module.
● Assist PICs and QAAs with admin and clerical services.
● Help the inspectors in administrative duties and processes
COU Assets (September to December 2018)Civil Technician
● Verifying all the Assets of City of Umhlathuze Municipality (condition assessment for refurbishment, repairs or maintenance)
Mfundo Property Developments (Upgrade and Additions to Mtubatuba Traffic
Management Centre – 19 Million Project (January to August 2018) Junior Civil
Technician
● Assist in general office administration
● Estimate construction cost Specify material to be used ● Prepare Progress Report
● Prepare Programme of Works
● Calculate quantities of work done
● Prepare Invoice for payment
● Prepare Quotations for Sub-Contractors
● Calculating daily costing.
● Calculating quantities for payment purpose.
● Preparing payment certificate.
● Submitting monthly report.
● Attending Planning meetings.
● Taking minutes.
● Recording daily diary. ● Assisting Surveyor
Mtubatuba Local Municipality (January to December 2017) junior Civil Technician
● Coordinator of sites
● Provide full admin support to the department
● Quality Control
● Progress Tracking
● Ordering of Materials as per spec and taking off quantities ● Data capturing
● Taking minutes and preparing meeting Agenda
● Answering telephone and making phone calls
